Notice Paper
for a Special Meeting
of the Stonnington City Council
Wednesday 9 November 2016 at 6.30pm
Council Chamber, Malvern Town Hall,
(enter off Glenferrie Road, Malvern)

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RECONCILIATION STATEMENT

We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

PRAYER

Almighty God, we humbly beseech you, to grant your blessing on this Council, direct and prosper its deliberations to the advancement of your glory, and the true welfare of the people of the City of Stonnington. Amen.

NOTE

Council business is conducted in accordance with Part 4 Division 3 of the Meeting Procedure section of Council’s General Local Law 2008 (No 1). Some copies are available with the agenda or you can find a copy on Council’s website under local laws.

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General Business

9 November 2016

Council Meeting

Notice Paper

Wednesday 9 November 2016

Order of Business and Index

a)Reading of the Reconciliation Statement and Prayer

b)Apologies

c)Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act[1]

l)General Business

1.Council to set term of Mayor...... 3

2.Election of Mayor...... 3

3.Mayoral Address...... 3

l)General Business

1.Council to set term of Mayor

Manager Governance & Corporate Services: Fabienne Thewlis

General Manager Corporate Services: Geoff Cockram

Purpose

Under section 71 of the Local Government Act 1989 Councillors must elect a Councillor to be the Mayor at a meeting of the Council that is open to the public.

Further the legislation provides that Council may resolve to elect a Mayor for a term of two years. This decision must be made before the Mayor is elected. Stonnington Council has previously supported only a one year term for a Mayor.

.

Recommendation
That the Mayoral term be set as one year
OR
The Mayoral term be set as two years

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General Business

9 November 2016

2.Election of Mayor

Manager Governance & Corporate Services: Fabienne Thewlis

General Manager Corporate Services: Geoff Cockram

Purpose

The purpose of this report is to outline the process for the election of the Mayor.

discussion

Councillors must elect a Councillor to be the Mayor at a meeting that is open to the public. The election of the Mayor must done by a show of hands and not by secret ballot.

The election process is conducted by the Chief Executive Officer.

Currently the Council’s General Local Law 2008 (No 1) (clauses 407 – 409) provides for the election of the Mayor to be in accordance with the following procedure:

a.The Returning Officer must invite nominations for the office of Mayor. If there is only one nomination (which must be seconded), the candidate nominated is deemed to be elected.

b.If there is more than one nomination (each of which must be seconded), the Councillors present at the meeting must vote for one of the candidates by a show of hands.

c.If a candidate receives an absolute majority of the votes, that candidate is declared to have been elected.

d.If no candidate receives an absolute majority of the votes, the candidate with the fewest number of votes is declared to be a defeated candidate. The Councillors present at the meeting must then vote for one of the remaining candidates by a further show of hands. This procedure shall continue until one of the candidates has an absolute majority.

e.In the event of two or more candidates having an equality of votes and one of them having to be declared:

i)a defeated candidate; or

ii)duly elected

the result must be determined by lot.

f.If a lot is conducted, the Returning Officer has the conduct of the lot.

After the Mayor is determined, he/she must take the Chair.

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General Business

9 November 2016

3.Mayoral Address

Manager Governance & Corporate Services: Fabienne Thewlis

General Manager Corporate Services: Geoff Cockram

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[1]Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.