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Agenda for The Board Meeting

Conference Room 2, AiB Office, Kilwinning

Tuesday 19 May2009 10:30-12:30

Agenda Item / Owner / Expected Duration
1. / Welcome, Introduction, Apologies, acceptance of previous minutes and matters arising from previous minutes / Gillian Thompson / 5 minutes
2. / Draft swine flu BCP
Paper TB(09-10)29 / Gillian Thompson / 10 minutes
3. / Update on NEBM visit to BMT / Fiona Gavine / 5 minutes
4. / BMT approach
Paper TB(09-10)30 / Gillian Thompson / 5 minutes
5. / Service Delivery Review Group Update / Gillian Thompson / 5 minutes
6. / Fees Review
Paper TB(09-10)31 / David Wallace / 10 minutes
7. / Management Accounts
Papers TB(09-10)32, 33 & 34 / David Wallace / 10 minutes
8. / Key Messages / Gillian Thompson / 5 minutes
9. / AOB, Actions, Next meeting and Thanks / Gillian Thompson / 10 minutes
Action points overleaf

The Board – outstanding action points

No / Mtg/Date Raised / Action Point / Action Officer / Update / Comments
1 / 21 Apr / Fiona Gavine to attend the next BMT meeting, calendar permitting. / FG / Complete / Attended 05 May.
2 / 21 Apr / Secretary to ensure that the Strategic Risk Register is updated to include an information management risk. / RMcC / Complete / Strategic risk register updated.
3 / 21 Apr / Secretary to arrange for the Board template paper to be amended to include a section on “impact on information management”. / RMcC / Complete / Template updated and circulated.
4 / DW to consider the best way to deliver further information on managing information risk to Board members – either via a separate “information management” Board meeting or by arranging for an hour at the June Board meeting to be set aside to consider this issue. / DW
5 / 21 Apr / DW to table a report quarterly to Board on the Agency’s Information Management arrangements. / DW
6 / 21 Apr / Secretary to arrange for a message from the Board to be placed on the intranet reminding managers that it was their responsibility to ensure the clear desk policy was adhered to within their own business areas and to then follow this up with a Clear Desk reminder article aimed at all staff. / RMcC / Complete / Intranet article published 30 April.
7 / 21 Apr / DW to clarify the correct position in relation to Capital Expenditure. / DW
8 / 21 Apr / DW to ensure that the actual cash figures and percentages are included in future Management Accounts Commentaries. / DW
9 / 21 Apr / GP to liaise with Policy Development colleagues about amending the relevant legislation for RoI. / GP
10 / 21 Apr / Secretary to pass on the Boards thanks to GP for his work on this matter and to confirm that the Board felt his paper was very clear in setting out the issues to be considered. / RMcC / Complete