Purchasing and Contracting Authority Register– (Insert name of Agency)

/ PROCUREMENT VALUE

PURCHASING

/ Up to$50,000 / $50,000 up to $250,000 / $250,000 up to $5m / $5m and above
Initiate a purchase / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve procurement plan / Not Applicable / Not Applicable /

Not Applicable

/ (Insert position title of officer delegated)
Approve evaluation report / (Insert position title of officer delegated) / (Insert position title of officer delegated) /

(Insert position title of officer delegated)

/ (Insert position title of officer delegated)
Award contract or decline of offers / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Advise unsuccessful respondents / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve contract management plan / Not Applicable / Not Applicable /

Not Applicable

/ (Insert position title of officer delegated)
Approve the exercise or decline of extension options / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve contract variations / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
/ PROCUREMENT VALUE

EXEMPTIONS-APPROVALSPURSUANT TO SSC POLICIES

/ Up to$50,000 / $50,000 up to $250,000 / $250,000 up to $5m / $5m and above
Approve exemptions from minimum requirements / Not Applicable / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve the naming of proprietary products in Requestspecifications / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve contract periods exceeding 5 years / Not Applicable / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approveexemptionsfrom the minimum tender advertising period (except for FTA covered procurements) / Not Applicable / Not Applicable / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve decision not to publish contract award information on Tenders WA for procurements $50,000 or above / Not Applicable / (Insert position title of officer delegated) / (Insert position title of officer delegated) / (Insert position title of officer delegated)
Approve decision not to develop a procurement plan or contract management plan for procurements $5 million and above / Not Applicable / Not Applicable / Not Applicable / (Insert position title of officer delegated)

Insert Signature ofAccountable Authority

Insert Name of Accountable Authority

Insert Title of Accountable Authority

Effective Date / /

Notes on the Purchasing and Contracting Authority Register

Under the provisions of the partial exemptions issued by the State Supply Commission there is a requirement for agencies to maintain a register of all positions with delegated authority from the Accountable Authority to act on behalf of the agency in its procurement.

This template has been developed to assist agencies meet these obligations.

In determining what position(s) should be delegated authority for procurement decision-making, Accountable Authorities should consider:

  • A delegation framework which ensures streamlined procurement processes and decision making, within the context of the agency’s organisational size, structure, geographical spread etc, whilst managing the Accountable Authority’s ultimate responsibility and accountability for procurement decisions;
  • A delegation framework that facilitates a more affirmative approach by the agency implementing the Buy Local policy in the regions; and
  • Ensuring all officers to whom procurement decision-making is delegated, have the appropriate knowledge and skills to make an objective assessment on the merits and justification for the procurement decisions consistent with SSC policies.

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