Exhibit M

Agency Procurement Data Quality Progress Statement

QUARTERLY

Agency Name: ______

Quarter and Fiscal Year of Procurement Data: Q__,FY18

Agency Data

Number of Contracting Offices (# of DoDAACs) Providing Data to FPDS: ______

Total Procurement Net Obligations for this quarter: ______($ in millions)

Total Other Transactions for Prototypes Net Obligations for this quarter: ______

Data Quality Statements

FPDS - Progress Statements

___% of all reportable contract actions awarded during Q__FY18for my agency have been entered into FPDS as fully and accurately as possible as of the date of my signature.

Estimated number of reportable contract actions that have not yet been reported: ______

Estimated net obligation amount of reportable contract actions that have not yet been reported: $_____

Explanation of Data Missing from Certification (applies to all aspects of V&V procedures)

If there is any procurement data not included in this certification, please discuss such missing data as a narrative in Addendum A (Explanation of Data Missing from Certification). Components unable to indicate entry of 100% of their reportable contract actions must disclose this using addendum provided. Components must use this addendum to address any actions still found on the Actions Missing from FPDS report within the Contract Reporting scorecard, as well as any actions still in ‘error’ status in FPDS.

Please provide:

___% of contracts awarded to small businesses whose periods of performance entered their 61st month during FY18have been reviewed and any required rerepresentation modifications (see FAR subpart 19.301) have been reported to FPDS.

____% of all novation modifications have been reported to FPDS for Q__FY18. If the contractor’s size status changed as a result of the novation, this has been updated in the contract action report for the novation (see FAR subpart 19.301)

____% of all Other Transactions for Prototypes actions awarded inQ__FY18have been reported to FPDS (see DPAP Policy Memo dated May 23, 2014).

Lastly, any actions identified as having potential errors according to the following list of FPDS Standard and Ad Hoc Reports for Q___FY18data, have been reviewed and corrected as appropriate.

  • Potential Vendor Anomaly Report (Standard)
  • IDVs Whose Orders are Over the Ceiling Amount (Standard)
  • Orders Placed After IDVs Last Date to Order (Standard)
  • Place of Manufacture is Coded as DoD Qualifying Country but Country of Origin is Not a Qualifying Country (Ad Hoc)

FAPIIS - Progress Statement

____% of all terminations for default, terminations for cause, final determinations of defective cost or pricing data, non-responsibility determinations, and final determinations after an administrative proceeding that substantiates an allegation of violation of the trafficking in persons prohibitions issued during Q___FY18were reported to FAPIIS in accordance with FAR subparts 9.104-6(d) and 42.1503(h), and that all final determinations that a contractor’s or subcontractor’s gross negligence or reckless disregard for the safety of civilian or military personnel of the Government causing serious bodily injury or death of such personnel were also reported to FAPIIS in accordance with DFARS subpart 209.105-2-70. [Agencies unable to certify entry of 100% of their responsibility determinations must discuss the reasons for this and their plans to remedy this situation under the following section of this Part.]

FSRS – Progress Statement

Contracting officers for Major Weapon System and Major Automated Information Systems (MAIS) have reviewed FPDS to ensure that their prime contractors have reported their subcontracts during this quarter. All other subcontracts that received specific subcontract approval during this quarter have also been reported.

eSRS - ProgressStatement Q3 ONLY

____% of all Individual Subcontracting Reports (ISRs) andapplicable Summary Subcontracting Reports (SSRs) submitted by prime contractors for the FY18period were reviewed and accepted/rejected, as appropriate, in eSRS. [Agencies unable to certify entry of 100% of their applicable reportable contract actions must discuss the reasons for this and their plans to remedy this situation under the following section of this Part.]

System for Award Management (SAM) Progress Statement

Each of the contract writing, ordering, and administration systems used in this component require that vendors be actively registered in SAM for “All Awards” in order to be awarded new contract actions unless a SAM exception is recorded.

Additional (Narrative) Information

Please use the attached Addendum A to address any and all procedures that have been established by your organization to achieve compliance with regard to the following:

  • The required use of System for Award Management (SAM)Annual Representations and Certifications.
  • The required use of Federal Business Opportunities (FBO) for solicitations and awards, as applicable, using the specific notice types for each available in the system (i.e., not as attachments to other notices): Justification and Approval (J&A) (FAR subpart 5.406(a)); Intent to Bundle Requirements (Defense FAR Supplement (DFARS) subpart 205.205-70); and Fair Opportunity/Limited Sources Justifications [FAR subpart 5.406(b)-(c)];
  • The required submission of past performance assessments in Contractor Performance Assessment Reporting System (CPARS);
  • Ensuring prime contractor compliance with the required submission of subcontract reports to Federal Subaward Reporting System (FSRS), Electronic Subcontracting Reporting System (eSRS), and Federal Awardee Performance and Integrity Information System (FAPIIS).

Required Signature

______
Data Validation Lead for Component (Printed)

______

Data Validation Lead for Component Signature DATE

Addendum A

Explanation of Data Missing from Certification (applies to all aspects of V&V procedures)

In the table below, identify data belonging to your organization that ismissing and/or incapable of being reported. For each category of missing procurement actions (e.g. FPDS technical/connectivity failure), indicate the number, net obligation amount, average/approximate age of the missing actions, and your milestone plans for reporting these actions into the aforementioned systems.

Category of Missing Procurement Actions (i.e. Type of Error, include System) / Number of Missing Actions / Net Obligation Amount / Average/Approximate Age of Missing Actions / Milestone Plans to Bring Actions into the FPDS or CWS system
Example: FAPIIS Omission / 2 / $500000 / 180 / Complete by December 31, 2018

Please address any and all procedures that have been established by your organization to achieve compliance with regard to the following:

  1. System for Award Management (SAM)
  1. Federal Business Opportunities (FBO)
  1. Contractor Performance Assessment Reporting System (CPARS)
  1. Federal Subaward Reporting System (FSRS)
  1. Federal Awardee Performance and Integrity Information System (FAPIIS)
  1. Electronic Subcontracting Reporting System (eSRS)

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