<Agency Name> Project Plan

Project Name: / <Agency Name> Utilization Support
Begin Date: / <Begin Date> / Target End Date: / <Target Date> / Final End Date: / <Actual Completion Date>
Project Scope
The State of Florida is currently engaged in an enterprise initiative for all agencies to fully utilize MyFloridaMarketPlace (MFMP). Utilization is being measured through the MFMP Utilization Scorecard in five key eProcurement functions. These include Purchase Orders and Contracts, Invoicing, Catalog Requisitions, and Receiving. The support approach for the eQuote utilization metric will be discussed in another document. While <Agency Name> is showing progress towards our utilization goals, we are focusing additional support to enable full utilization.
<Agency Name> is in <Phase Name> of the MFMP Utilization Support Approach. <Phase Name> agencies need to be fully utilizing the system by <Phase Target Date> for the first four utilization metrics.
Our agency is working with the MFMP team to achieve full utilization. During the run up to our full utilization target date we will be reviewing our existing purchasing policies and procedures, MFMP workflow configurations, and will be attending and delivering training.
The MFMP team will also provide our agency direct support for three weeks after our target utilization date. This support includes an onsite resource for our go-live date and a direct line to an MFMP resource. After three weeks we will use the existing MFMP support resources.
Project Goals
Develop Communication/Training Plan: Communicating with all program area purchasing liaisons in the coming months to provide training opportunities and utilization support updates.
Review Policies and Procedures:Review internal policies and procedures for purchasing.
Develop Agency Training: Develop training for agency customers on purchasing policy and procedures and agency specific MFMP processes.
Utilization “Go-Live”: Successful rollout of all MFMP functionality with <Agency Name> prepared for full utilization.
Resources / Project Contact / Email Address
Project Lead / <Resource Name> / <Resource Email>
Finance & Accounting Representative / <Resource Name> / <Resource Email>
Contracts Representative / <Resource Name> / <Resource Email>
Purchasing Representative / <Resource Name> / <Resource Email>
Agency Communications / <Resource Name> / <Resource Email>
Agency Trainer(s) / <Resource Name> / <Resource Email>
Project Schedule / Estimated Completion Date / Actual Completion Date
Agency Utilization Workshop
Communication Plan Complete
Policies and Procedures Complete
Agency Train the Trainer
Internal Agency Training Complete
Agency workflow updates submitted
MFMP Agency Specific Training Complete
Agency Full Utilization Target Date
MFMP Direct Support Ends