After the event, SETTING UP ROUTEGADGET 2

13/06/2018

Preparing the map information

To the planner:

No rush, but if you would like me to enable RG for your event, can you send me the following files, only when everything is finalised.
The OCAD final map file you send to the printer.
The courses .xml file.
A pdf or jpg of the map showing where all the controls are.
Thanks
Anthony

OCAD 9 and 10 to Route Gadget

To the Planner:

Please can you send me three files for the event;

The "normal map" OCAD file containing the map that was used as the template for the courses file.

An all controls map jpeg, so that I can see where the controls are.

And the courses xml file.

Don't send anything until the files have been finalised and the maps are being printed.

The OCAD map file must be the final file that is used to print the maps for the event. If the person doing the printing is going to do any final tweaking of the files --- e.g. to improve the layout or to cut control circles to avoid hiding important map information or whatever --- then we need the copies of the files after that tweaking has been done.

Before exporting the xml file

(a) Check whether there are any two-part courses. If there are, then it's necessary to combine the two parts into a single course.

(b) Move any out-of-bounds areas from the course setting file to the map template file. If you don't do this then the out-of-bounds areas don't show up in the RouteGadget display.

(c) Delete any extraneous course setting objects, such as the event name, control descriptions, crossing points, etc. It's not totally necessary to delete these extra course setting objects, but if you don't delete them then it can make it rather more difficult to fit the controls to the map template in RouteGadget. When you're fitting the course information to the template map, RouteGadget shows all course seting objects as control circuls. If you've got extraneous objects in the mix then it makes it more difficult to work out how to fit the controls to the map. That "top right hand control" might in fact be the course descriptions object!

E mail these files ASAP to Anthony Greenwood before the event.

Purple Pen to Route Gadget

To the Planner:

Please can you send me three files for the event;

The "normal map" OCAD file containing the map that was used as the template for the courses file.

An all controls map jpeg, so that I can see where the controls are.

And the courses xml file.

  1. Save a copy of your final purple pen file. i.e. ‘Castle Carr Night 13.2.10 Route Gadget version’.
  1. On this version ONLY, carry out the following

(a) If there are any two-part courses it is necessary to combine the two parts into a single course.

(b) Move any out-of-bounds areas from the course setting file to the map template file. (If you don't do this then the out-of-bounds areas don't show up in the Route Gadget display.)

(c) Delete any extraneous course setting objects, such as the event name, climb, control descriptions, crossing points, etc. from the courses. You should just be left with the course name, distance and control numbers. It’s easiest to remove all the control descriptions from the ‘All Controls’ and then save the changes.

3. Create E Punch Interchange File (This will show as an XML file)

4. E mail these files ASAP to Anthony Greenwood before the event.

When you have the Planners files:

  1. Open the map file in OCAD.
  2. Export the file as a JPEG image at 150 dpi or 200 dpi. The sequence of commands is:-

File  Export  JPG...

Specify a file name of the form YYMMDD Venue map.jpg.

Note: Select the dots per inch as 150(dpi) to give a reasonable file size. You don't want the map image file to be larger than about 250 kB - 300 kB. This file size can be made smaller if necessary in photoshop save for web….

Open the map image file in a picture editing software package and (a) crop the image (remove any chunks of map with no controls on) and (b) remove any unnecessary information. Save as jpeg.

The aim is to reduce the size of the map image file. Every time someone accesses an event in RouteGadget their browser downloads the map image file. If the map image file is too big and lots of people are using RouteGadget then you will quickly eat up your web site's data transfer allowance.

After the event, the results team will send the html results files. Put them all in a folder. Double click the index.html. The results should open in your browser. If they look ok, upload the folder to the website event. Make link to index.html from event home page.

Then when the splitsOE.csv file results file arrives from the results team:

Set up Splitsbrowser and Winsplits.

1

Then set up RouteGadget 2. You should now have four files for Route Gadget:-

  • A map showing control positions
  • YYMMDD event map.jpg
  • YYMMDD event courses.xml
  • YYMMDD event splits.csv

This link gives demo of how to set RG up:

  1. Open a browser (e.g. Internet Explorer/Safari/Firefox/Chrome) and navigate to:
  2. Enter your user name ********** and *******************
  3. Select Add Map

Navigate to jpeg map and save map

  1. Select Add Event
  • Courses.xml
  • SportIdent CSV or results.xml
  1. Put in event details
  2. Fill in the relevant information.
  • Map name is a name for the map. It is often – but not always – the same as the event name.

Event name is a name for the event.

  • Club is the club acronym.
  • Event date is the date of the event.
  • Select the most appropriate description of the event level.
  • Notes is usually left blank. The notes about each event are available from the RouteGadget events list.
  1. Click on OK.

The script will process the uploaded files and display:-

  • A list of the controls.
  • A list of the courses defined in the data uploaded from OCAD.
  • A link to enable you to adjust the control positions relative to the map.
  1. Match up courses. For each of the OE2003 courses, select the relevant OCAD course. In most cases the OE2003 courses will have the same names as the OCAD courses, so you just select the matching name for each course.
  1. Adjust the positions of the controls on top of the map image.

To do this: click an edge control and drag. Click it again to fix it. Then another edge control. Etc

Repeat this process until the controls are in their correct locations.

Notes and suggestions:-

  • Have the all controls jpeg file open in a separate window, and switch backwards and forwards between the all controls window and the RouteGadget window as you adjust the control positions in the RouteGadget window.
  1. Click on OK.

You should get a message saying that the event set-up process is finished. Event ID.

  1. Go to EPOC website click Route Gadget. Select the new event. Note and copy the link.
  2. Go to the event summary page and put the RG link in.
  3. Check split times are present. Click on a competitor-show route-split times should be in top right box.

Make sure this event is added to the EPOC Results page.

Now upload the final results to BOF for the rankings.