AFI Project Management Office (PMO) Lead

Location: Kuala Lumpur, Malaysia

Background

The Alliance for Financial Inclusion(AFI) is a global network of financial policymakers and regulators, i.e. central banks, ministries of finance, and other regulatory bodies from developing and emerging countries. The AFI Network aims to increase access to and usage of appropriate and high quality financial services for the poor. With 123 member institutions covering more than 85% of the world’s unbanked, AFI provides its members with the knowledge, tools, and resources to develop, share, and implement evidence-based financial inclusion policies. Since its inception in 2009, AFI has pioneered approaches to knowledge exchange among policymakers and stakeholders,both worldwide and regionally. A project of GIZ and a Bill & Melinda Gates Foundation grantee, AFI will become an independent organization in 2015.

Main Duties and Responsibilities

The position of PMO Lead will be a new position at AFI and will be reporting directly to the COO. The incumbent will be responsible for establishing simple and effective frameworks and processes to manage the reporting and governance of a large and high-profile projects at AFIin the areas of Events/Conference, Travel and Office Management.As a new position that is helping to drive company strategy, the incumbent you will be using your Project Management Office expertise to provide structure, control and oversight in project decision-making, and to ensure AFI resources are astutely and efficiently managed.

In the course of your work, you'll be providing a governance framework and delivering oversight around reporting, quality assurance, risk, dependency and financial management.The following list of Responsibilities are some of characteristics AFI is looking to obtain:

  • Establish a PMO practice that includes process, organization and governance design, resource deployment, policy management, prioritization evaluation of requirements, and tool standardization across project groups.
  • Define and oversee the full project management life cycle for the implementation of the range of project types in the enterprise:
  • Complex, large-scale projects to smaller initiatives
  • Strategic business transformation endeavors to tactical, maintenance, or operational projects
  • Partner effectively with leadership to achieve business and operational alignment, and work to ensure that initiatives meet the Vision & Mission of AFI.
  • Establish project management processes and methodologies for teams to follow, providing leadership, coordination and management.
  • Collaborate across all teams to motivate them to work together efficiently and guide the organizations key endeavors through a period of growth and independence.
  • Manage and report on those initiatives to executive leadership, including both verbal and written communications regarding KPIs, project status, risks and issues.
  • Implement project success analytics to include initial work estimation and investment/profit and loss analysis.
  • Create structure and framework for executive reporting and drilldown into project statuses.
  • Oversee the analysis, estimation, and prioritization of new work initiatives.
  • Anticipate and plan for future resource needs based on existing workload, velocity and development pipeline.
  • Establish and maintain sustainable organizational scalability.
  • Mentor and provide administrative support to project managers and other team members.

Qualifications

Minimum Qualifications

  • Bachelor's degree from an accredited institution.
  • Previous experience leading and establishing a PMO strategy.
  • Proven project management experience: planning, scheduling, project communication, issue resolution, change management, and risk management.
  • Familiarity with project management, flowchart, and ticketing system tools – such as MS Project, Visio, and JIRA.
  • Experience in implementing a new delivery methodology e.g. agile as well as experience in having mixed delivery methodologies in program and project delivery.
  • Exceptional verbal and written communication skills necessary to interact with all levels of sponsors, clients, executives and staff.
  • Effective at establishing governance and getting these disciplines to stick within an organization
  • Experience managing and developing staff and teams at all levels.
  • Proven management of multiple project stakeholders - i.e. internal core team, external vendors, contractors, business users, senior management.

Preferred Qualifications

  • Degree concentration in International Development or similar
  • Advanced Program / Project Management Certification (PMP, Prince II or similar)
  • Functional knowledge of Events and Conference Management, Change Management, HR
  • Hands-on experience and with multiple project management methodologies - i.e. Waterfall, Agile, Lean, Six Sigma, Kanban, etc.

How to Apply

Interested applicants please send your CV and Cover Letter to