Affiliated to ASA West Midland Region and Warwickshire ASA

Team Mercia SC Spring Open Meet

Affiliated to ASA West Midland Region and Warwickshire ASA

(Under ASA Laws and ASA Technical Rules of Swimming)

Saturday 18th & Sunday 19th March 2017

EVENT: The meet has been licenced L3 (WM170301) with the ASA for entry into District Championships. Entries for this meet will be taken on a First Come basis.

VENUE: The Meet will take place at the Pingles Pool, Avenue Road, Nuneaton, Warwickshire, CV11 4LX.

DATE: Saturday 18th (afternoon & evening) & Sunday 19th (morning & afternoon) March 2017

Session 1 - 1.00pm warm up, 1.45pm startSession 2 - TBC

Session 3 – 8.00am warm-up, 8.45am startSession 4 – TBC

Session duration - All Sessions approximately 3 hours

POOL All distances for this Open Meet will be 50m, 100m, 200m

25 metre 8 lane Pool with anti-turbulence lane ropes. Electronic timing with 10-line scoreboard is used in conjunction with a computerised result service.

AGE GROUPS: The competition is open to eligible competitors as defined by ASA Laws in the following age groups: 9/10 years, 11/12 years, 13/14 years, 15 years & over (ages as at Midnight 19th March 2017). ASA event entry conditions for age group swimming will be applied.

SCHEDULE OF EVENTS

SATURDAY 18th March 2017 / SUNDAY 19th March 2017
Session One
Warm Up 13:00 / Start 13:45 / Finish (TBC) / Session Three
Warm Up 08:00 / Start 08:45 / Finish (TBC)
1. Female 200 IM
2. Male 200 BREAST
3. Female 100 BACK
4. Male 100 FLY
5. Female 100 FREE
6. Male 50 BREAST
7. Female 50 BACK / 15. Male 200 IM
16. Female 200 BREAST
17. Male 100 BACK
18. Female 100 FLY
19. Male 100 FREE
20. Female 50 BREAST
21. Male 50 BACK
Session Two
Warm Up & Start (TBC) / Session Four
Warm Up & Start (TBC)
8. Female 200 BACK
9. Male 200 FREE
10. Female 400 FREE
11. Male 100 BREAST
12. Female 200 FLY
13. Male 50 FREE
14. Female 50 FLY / 22. Male 200 BACK
23. Female 200 FREE
24. Male 400 FREE
25. Female 100 BREAST
26. Male 200 FLY
27. Female 50 FREE
28. Male 50 FLY

NOTE: Programme and timings will be confirmed once all entries have been received.

Meet Information

SEEDING: Entries will be seeded into heats based on entry times; the slowest heats will be swum first.

POOLSIDE: Only Swimmers, Coaches, Personal Attendants with a pass and Officials will be allowed on poolside during the Meet. Maximum of Two Pool side Officials per Club per session. Coaches’ passes can only be obtained by an affiliated Club at £15.00 per day or £25 per weekend. Coaches Pass Includes Lunch. They cannot be purchased on the day of the Meet. Coaches in possession of a coach pass are allowed on poolside during warm ups. Any Coach without a pass will be asked to leave the poolside. Wet swimmers are not allowed in the spectator area.

Where clubs wish to bring a large team and need additional poolside staff in order to comply with the ASA supervision guidelines additional coaches passes will be provided upon request.

DBS Check It is the responsibility of the Club applying for coach pass to ensure their team manager and coach is DBS checked and named on the Club’s application form. Poolside passes will only be issued to those named by their club.

WARM-UP: The pool will be available for a warm-up during the 45 minutes prior to the start of each session.

Stewarding: It is the responsibility of Team Managers and Coaches to ensure that their competitors report to the Stewards in time for the start of their race.

All participants and spectators must observe the safety precautions in operation at the Pingles Pool and must be aware that the use of cameras and camcorders of any kind is not allowed within the building including mobile phones with inbuilt cameras.

Neither Team Mercia Swimming Club nor Everyone Active can be held responsible for loss or damage to spectators’ or competitors’ property. Competitors are requested to use the lockers in the changing rooms for all large bags & to only bring small boot/pump size bags poolside due to the room available and to ensure that the air vents around the pool do not become blocked. If large bags are brought poolside competitors/coaches will be asked to remove them. Competitors & coaches are requested not to leave belongings lying around unattended.

OFFICIALS: Clubs entering 10 or more swimmers are asked to supply at least two licenced officials for each session of the meet.

Mentoring for officials will be provided on request, on a first come first serve basis, subject to operational requirements.

All officials to be members of a club and registered with the ASA at Category 3.

Drinks will be available for all officials and food will be provided for those officials who volunteer to work all day. Please contact Rachel Cutler to claim expenses for officiating.

REFRESHMENTS: Cafeteria plus hot and cold drinks and snacks machines available.

AWARDS: The competitors placed 1st, 2nd & 3rd in each individual event in each age group will receive awards.

ENTRIES:

1. All competitors must be eligible as defined under ASA Laws and may enter events only in their age group. ASA event entry conditions for age group swimming will be applied. All competitors must be registered with the ASA.

1. Upper and Lower limit Qualifying Times apply to this competition. The Promoter reserves the right to accept or reject entries on the basis of the Qualifying Times. In order for the event to run smoothly entries may be restricted, any entry not accepted due to a restriction on numbers being imposed by the Promoter will have the entry fee refunded in full. The closing date for entries is midnight Saturday 11th February 2017.

1. All swimmers wishing to enter this meet must be registered with the ASA as category two members and age will be as of 18th March 2017.

1. Competitors diving into the pool must have reached the standard of the ASA Competitive Start Award. Those who have not reached this standard must start in the water.

1. All entries must be made by Electronic Entry using the SportSystems Entry Manager Program, The SportSystems entry file set can be downloaded from the website ( Entry Fee £6 per event.

1. The completed entry file should be emailed to ong with copies of the Entry Reports for boys & girls and the summary sheet.

1. All SportSystems entries are only accepted once payment has been received. Remittances preferred by bank transfer (Sort Code - 207762, Account – 03035549), but Cheques can be used and should be made payable to Team Mercia Swimming Club. It is preferred that fees for all entries for one Club are consolidated and submitted in a single payment. If paying by cheque please post it accompanied with a Summary Sheet and the entry report sheets previously emailed with the meet file, the address is on the Summary Sheet.

1. Entries that are incomplete, illegible or sent without the correct entry fee may be rejected. Note that entries will not be processed and accepted until payment has been received and cleared. Team Mercia do not accept any responsibility for sportsystem files that are entered incorrectly and will not make any changes to times or events entered for swimmers.

1. Entries for this Meet will be held on computer and as required by the Data Protection Act 1998 permission to hold such personal data will be deemed to have been given by the submission of an entry.

1. The Meet will be timed on the submitted entry times. IT IS THEREFORE VITAL THAT ENTRY TIMES SUBMITTED ARE ACCURATE, we reserve the right to check times submitted against ASA rankings.

1. REFUNDS for rejected entries will be made to the Clubs in the first instance at the Meet. Non-collected refunds will then be made by direct bank transfer upon provision of the necessary detail. There will be no refunds for withdrawals after the accepted/rejected entries have been published. Refunds for injuries will only be considered on production of a Dr’s note, and must be requested on or before the meet and will be paid at the clubs discretion.
2. Official closing date: Midnight on Saturday 11th February 2017. Entries will be accepted on a first come first served basis, Team Mercia retain the right to close the meet early if it is oversubscribed.

1. This will be a cardless meet. No cards will be issued prior to the event. All details of acceptance/rejection will be posted on the Club website ( ); no details will be sent by post. All details must be checked and any errors notified to the meet administrator by email - . Corrections cannot be made on the day of the event.
2. Subsequent amendments to entry times will not be permitted.

1. Over the top & side by side starts may be used.

1. Any swimmer who does not report for an event they have entered without informing the Meet Secretary prior to warm-up will be excluded from swimming in any other event that day.

1. Results sheets will be available on-line after the event at

1. The promoters reserve the right to alter these conditions if necessary, any alterations will be sent for approval by the Regional Licensing Officer prior to the meet, and the amended conditions will be made available on the website. Any matter not covered by these conditions shall be at the promoter’s discretion if not covered by ASA Laws or FINA Technical Rules PLEASE NOTE: No entries will be accepted without the appropriate fee.

PROMOTER: Tom Tame

Qualifying Times

Times are Short Course 25m pool, conversions permitted.

LOWER AND UPPER LIMIT TIMES
Short Course Lower Limit Times
Male / EVENT / Female
9yrs / 10 yrs / 11 yrs / 12 yrs / 13 yrs / 14 yrs / 15/Over / 9yrs / 10 yrs / 11 yrs / 12 yrs / 13 yrs / 14 yrs / 15/Over
56.5 / 49.7 / 43.9 / 39.2 / 35.5 / 33.0 / 29.7 / 50m Freestyle / 53.2 / 46.0 / 41.5 / 38.3 / 35.9 / 34.9 / 32.9
1:51.00 / 1:48.9 / 1:35.3 / 1:24.8 / 1:16.2 / 1:11.3 / 1:05.3 / 100m Freestyle / 1:49.1 / 1:40.7 / 1:29.6 / 1:21.9 / 1:17.1 / 1:14.9 / 1:11.8
4:34.5 / 3:56.8 / 3:27.9 / 3:04.7 / 2:46.7 / 2:35.1 / 2:24.0 / 200m Freestyle / 4:15.6 / 3:35.8 / 3:13.5 / 2:56.8 / 2:45.8 / 2:41.4 / 2:36.4
9:51.5 / 8:18.7 / 7:15.5 / 6:27.2 / 5:50.7 / 5:27.9 / 5:05.6 / 400m Freestyle / 9:15.2 / 7:36.7 / 6:42.8 / 6:08.1 / 5:45.7 / 5:36.2 / 5:28.0
1:05.1 / 56.9 / 50.1 / 44.8 / 40.4 / 37.7 / 33.1 / 50m Backstroke / 1:01.1 / 52.2 / 47.0 / 43.3 / 40.6 / 39.4 / 37.0
2:09.2 / 2:03.2 / 1:46.7 / 1:35.0 / 1:25.5 / 1:19.3 / 1:11.3 / 100m Backstroke / 2:02.9 / 1:53.2 / 1:40.2 / 1:31.2 / 1:25.4 / 1:23.0 / 1:19.2
5:02.1 / 4:22.7 / 3:49.6 / 3:24.2 / 3:03.8 / 2:50.6 / 2:36.1 / 200m Backstroke / 4:42.2 / 3:59.9 / 3:32.2 / 3:14.9 / 3:03.2 / 2:57.2 / 2:49.8
1:03.6 / 55.0 / 48.3 / 43.2 / 39.0 / 36.2 / 32.0 / 50m Butterfly / 59.6 / 50.4 / 45.5 / 41.8 / 39.1 / 37.9 / 35.4
2:09.5 / 2:03.5 / 1:46.8 / 1:34.5 / 1:24.8 / 1:18.5 / 1:10.5 / 100m Butterfly / 2:08.8 / 1:53.3 / 1:39.8 / 1:30.8 / 1:25.1 / 1:22.0 / 1:17.7
5:28.4 / 4:34.8 / 3:54.6 / 3:28.8 / 3:07.5 / 2:53.8 / 2:36.8 / 200m Butterfly / 5:10.0 / 4:11.7 / 3:40.3 / 3:19.7 / 3:06.4 / 2:59.5 / 2:50.7
1:13.3 / 1:04.3 / 56.5 / 50.0 / 44.8 / 41.8 / 37.3 / 50m Breaststroke / 1:09.1 / 59.2 / 53.0 / 48.5 / 45.3 / 43.8 / 41.1
2:27.2 / 2:20.2 / 2:01.7 / 1:47.7 / 1:36.5 / 1:29.8 / 1:21.2 / 100m Breaststroke / 2:20.3 / 2:08.7 / 1:53.9 / 1:43.8 / 1:36.7 / 1:33.1 / 1:29.0
5:46.5 / 5:01.4 / 4:23.4 / 3:53.3 / 3:29.3 / 3:13.9 / 2:56.1 / 200m Breaststroke / 5:21.7 / 4:34.3 / 4:03.8 / 3:42.7 / 3:27.3 / 3:20.6 / 3:10.8
5:10.9 / 4:29.3 / 3:54.6 / 3:28.8 / 3:08.8 / 2:54.8 / 2:40.7 / 200m Ind. Medley / 4:49.0 / 4:05.1 / 3:37.7 / 3:19.2 / 3:07.4 / 3:01.6 / 2:55.1
Short Course Upper Limit Times
Male / EVENT / Female
9yrs / 10 yrs / 11 yrs / 12 yrs / 13 yrs / 14 yrs / 15/Over / 9yrs / 10 yrs / 11 yrs / 12 yrs / 13 yrs / 14 yrs / 15/Over
34.9 / 32.4 / 30.8 / 28.1 / 27.7 / 26.6 / 23.50 / 50m Freestyle / 35.3 / 32.8 / 30.8 / 29.1 / 29.0 / 28.5 / 26.50
1.18.90 / 1.10.60 / 1.06.60 / 1.02.50 / 59.20 / 58.00 / 51.10 / 100m Freestyle / 1.20.00 / 1.12.10 / 1.07.20 / 1.02.10 / 1.02.00 / 1.00.90 / 56.10
2.47.90 / 2.32.30 / 2.24.00 / 2.15.60 / 2.08.70 / 2.05.80 / 1.50.20 / 200m Freestyle / 2.49.70 / 2.33.10 / 2.24.50 / 2.16.90 / 2.12.90 / 2.07.60 / 2.03.20
6.06.00 / 5.20.50 / 5.00.40 / 4.44.00 / 4.33.10 / 4.23.90 / 3.58.20 / 400m Freestyle / 6.12.50 / 5.24.90 / 5.00.10 / 4.44.60 / 4.41.20 / 4.33.10 / 4.20.10
40.6 / 37.4 / 35.5 / 32.1 / 31.9 / 30.5 / 27.90 / 50m Backstroke / 40.7 / 37.4 / 35.5 / 33.1 / 32.1 / 31.1 / 29.50
1.29.60 / 1.21.40 / 1.15.30 / 1.10.90 / 1.06.70 / 1.03.80 / 59.60 / 100m Backstroke / 1.31.10 / 1.21.40 / 1.15.40 / 1.11.20 / 1.10.20 / 1.06.00 / 1.04.50
3.06.50 / 2.50.80 / 2.40.10 / 2.31.20 / 2.22.90 / 2.16.9 / 2.09.30 / 200m Backstroke / 3.08.40 / 2.52.20 / 2.39.10 / 2.31.30 / 2.27.30 / 2.19.10 / 2.16.20
46.0 / 42.5 / 40.0 / 36.1 / 35.1 / 32.6 / 31.10 / 50m Breaststroke / 46.8 / 42.7 / 40.1 / 38.0 / 36.6 / 35.8 / 33.10
1.44.00 / 1.32.80 / 1.26.00 / 1.20.90 / 1.15.30 / 1.12.20 / 1.07.40 / 100m Breaststroke / 1.44.30 / 1.33.30 / 1.25.90 / 1.21.30 / 1.19.60 / 1.17.30 / 1.12.80
3.35.40 / 3.18.10 / 3.04.70 / 2.53.60 / 2.40.10 / 2.36.10 / 2.26.30 / 200m Breaststroke / 3.37.50 / 3.18.30 / 3.04.40 / 2.54.30 / 2.47.50 / 2.40.30 / 2.37.10
39.7 / 36.4 / 34.1 / 32.2 / 31.6 / 29.6 / 26.40 / 50m Butterfly / 40.2 / 36.3 / 34.5 / 32.7 / 31.9 / 31.4 / 28.50
1.36.60 / 1.22.60 / 1.15.40 / 1.11.90 / 1.08.20 / 1.04.20 / 58.10 / 100m Butterfly / 1.37.60 / 1.22.50 / 1.15.70 / 1.12.57 / 1.10.80 / 1.07.00 / 1.04.10
3.30.10 / 3.00.80 / 2.44.70 / 2.37.50 / 2.28.30 / 2.20.90 / 2.09.10 / 200m Butterfly / 3.33.10 / 3.03.10 / 2.46.50 / 2.37.80 / 2.32.73 / 2.26.40 / 2.22.90
3.10.80 / 2.54.90 / 2.43.40 / 2.36.20 / 2.28.60 / 2.20.90 / 2.09.10 / 200m Ind. Medley / 3.12.50 / 2.54.80 / 2.43.20 / 2.37.80 / 2.32.70 / 2.27.70 / 2.21.20

MEET OFFICIAL REQUEST FORM

Full Name:
Qualification: (please tick) / JL1 [ ] JL 2 [ ] JL2 S [ ] LREF [ ]
License Number
Official in training asking for mentoring / Please indicate what is hoped for during mentoring and every effort will be made to offer some mentoring: / JL1 [ t ]; / JL2 [ t ];
Sessions Available: / Sat Session 1[ ] / Sat Session 2 [ ] / Sun Session 3 [ ] / Sun Session 4 [ ]
Contact Number:
E Mail Address:
Club:
Swimmers Name if applicable:
Dietary Requirements: / Any officials prepared to help all day will be provided with lunch. Please make us aware of any dietary requirements:
Expenses: / Please contact Rachel Cutler to claim expenses for officiating.
Shirt Size / S, M, L, XL, XXL

Please email and post this form along with your Club Entry Summary.

Any queries to Officials Coordinator Rachel Cutler :

ENTRIES SUMMARY SHEET

Club
Club Code
Total Number / Total Cost
Male Entries / @ £6
Female Entries / @ £6
Coaches Pass (1 day) please indicate day
(Weekend Pass) / @ £15
@ £25
Total

Please enclose a computer-generated Sportsystems printout of swims with your payment confirmation, preferably by Bank Transfer (these should balance with each other minus Coach Pass payment).

Bank Details - Sort Code 207762, Account No. 03035549
Cheques payable to Team Mercia Swimming Club
Contact Name
Address
Telephone
Email

I certify that all information and stated and entry times submitted are correct.

______(Signature) Date ______

If paying my cheque post to-

Tom Tame

Hornstone House

Upper Brailes

Banbury

OX15 5AZ

Closing date for entries Midnight on Saturday 11th February 2017