Atlanta-AFCEA
Minutes for Directors Meeting 13 April 2017
Location: GTRI and Teleconference
Dial-in: 605-475-4700; Pass code 425953#
1200 - 1300
ATTENDEES:
AFCEA Position / Name / StatusPresident / Kathy Swacina / Present
Executive VP #1 / Dave Landry / Present
Secretary / Julie Goetz / Present
Asst Secretary / Dave Landry / Present
Treasurer VP / Johnnie Young / Phone
Treasurer AVP / Carolyn Russell
Programs VP / Tom Horton / Phone
Programs AVP / MAJ Andrea Walthour / Phone
Programs AVP / Jimmy Woodruff / Phone
Membership VP / Tom Galligan / Phone
Membership AVP / Open
Young AFCEAn VP / Open
Young AFCEAn AVP / Open
Enlisted Affairs VP / Jodi Fleming
Enlisted Affairs AVP / Open
Publicity VP / Dan Swacina
Publicity AVP / Open
Education VP / Michelle Brown
Education AVP / Tom Horton / Phone
Scholarships VP / Julie Goetz / Present
Scholarships AVP / Mitch Abel
Awards VP / Indra Dattagupta / Phone
Awards AVP / Open
Projects VP / John Souders
Projects AVP / Terry Whitlock
Small Business VP / ZD Wooten
Small Business AVP / Kathy Swacina / Present
Webmaster VP / Brian Edholm
Webmaster AVP / Chris Landry
Webmaster AVP / Dave Landry / Phone
Board Member / Pat Harrington
Board Member
Board Member
Visitor / Ivy Strohm / Present
AFCEA Board Meeting 13 April 2017
AGENDA
1. Call to order – Kathy Swacina, President 12:01pm
2. Roll call and present on the phone (Please see above)
3. Review and approval of last meeting minutes – review and approval of both February and March Minutes
4. VP Reports –
Treasurer’s Report – Johnnie Young/Carolyn Russell:
a. See report at end of agenda
b. Johnnie deposited checks from the February Industry Day luncheon in March and also received Paypal receipts from March Luncheon
c. Dave asked about the Educational Fund tax; Johnnie has calculated the amount and will be sending this out to AFCEA International later this month.
d. Dave asked if Johnnie had the capabilities to graph out the total balance, expenditures and revenues for both accounts so we can look at the historical budgets. Johnnie to look into it and Dave volunteered to assist. Johnnie to report by May BoD meeting.
e. Jimmy and Kathy will be getting receipts turned into Johnnie over the next week.
f. Treasurer’s Report was approved as written.
Programs – Tom Horton/MAJ Andrea Walthour/Jimmy Woodruff:
Upcoming Speaker Plan:
a. We are targeting April as our next CEU class –Timothy Brown who is Director of Security Virtualization with ADTRAN will be providing the luncheon topic and will be speaking on Network Virtualization this month.
b. May – Need to confirm a May speaker - Indra said that Judy Kenney would not be available; Discussed some potential speakers that could come over from Ft. Gordon. Kathy is also going to check with Nikki Olive and Buzz Powell to Indra to speak with Rufus Gates about speaking in May
c. Andrea will continue to check with Dobbins Base Commander, General Parker, to see when he might be able to speak Need to start moving on this invite to get on the General’s calendar now.
d. June – Julie has a potential speaker for June 22nd - Norman Palmer
DIVISION CHIEF | US Dept of Homeland Security – United States Citizenship and Immigration Services | Office of Information Technology (OIT)
e. July – CEU class with a speaker from Juniper. Jimmy will be working to confirm with Pat Harrington the July class
f. Discussion of August ideas – May look at substituting a luncheon with a Young AFCEAN event. Looked at Braves game as a Membership Drive opportunity. May be a Chance for Board Members to buy another ticket and invite a Young AFCEAN to the event.
Membership - Tom Galligan:
As of the end of March membership is at 258, -6 from last month and -22 from this time last year.
146 - individual members
108 - associate members
Tom mentioned that he has gone after most of the corporate members to ensure that they fill up the individual slots. Discussed ideas about how to appeal to new members. Will also discuss with Tina Jordan lessons learned from prior membership drives.
Young AFCEAns – Open
a. Ivy Strohm visited the Board Meeting and voted in as Young AFCEAN VP. Discussed that the goal is one Young AFCEAN event and one Young AFCEAN sponsored speaker for the 2017-2018 year. Also, discussed how to use social media to get the word out to younger professionals in the area
Enlisted Affairs – Jodi Fleming
a. Jodi’s husband is being moved in May and she will no longer be able to part of the Atlanta chapter with her relocation. Major Walthour to look at someone within her team that could be a potential fit for the role.
Publicity – Dan Swacina:
a. Dan has published write ups and pictures to AFCEA International and he is also working to publicize more information from February Industry Day and March Women’s Panel events.
Projects – John Souders/Terry Whitlock:
a. No report
Educational Programs – Michelle Brown/Tom Horton: No report
a. No report
Scholarships – Julie Goetz/Mitch Abel
a. No report
Awards – Indra Dattagupta:
a. No report
Small Business – Z. D. Wooten/Kathy Swacina:
a. No report; discussed that Rufus Gates would be a great speaker for the small business community to discover more about opportunities over at Ft. Gordon.
Web Master – Brian Edholm/ David Landry/Chris Landry:
a. No report
OLD Business:
NEW Business:
. 1. Cyber/Industry event – targeting October for a date and perhaps an Industry Day as well.
2. Young AFCEAN Event for 2017 – potential Atlanta Braves game conversation
3. Discussion of 2017-18 Goals and preliminary budget – Kathy to pull more information together for May BoD meeting
4. 12-15 June AFCEA International Meeting will be held in Baltimore. BoD meeting will be held on 12 June.
Additional Notes. ______
Meeting adjourned: Kathy Swacina, President – 1:02pm
Notes taken by: Julie Goetz, Secretary
Treasurer’s Report 31 March 2017
March Activities: The Chapter sponsored the Atlanta Women in Technology panel discussion and luncheon at Dobbins ARB.
Luncheon Revenue:
Pre-paid online $132.64 per VeriSign/PayPal
Cash/checks at door $00.00
Total Collected $132.64
The following checks were written:
Operating Fund
None
Education Fund
None
Expected revenue and expenses in the near future (30 days):
AFCEA West -$1,500($500 per person for three travelers)
Science Fair Awards - $675
Contribution to AFCEA International Education Fund - $68.40
Pending donation from Amazon - $19.37
Items affecting account balances:
· Revenue for March luncheon: $132.64
· Checks deposited: $260.00
· Checks Processed: $500.00
o Operation Fund
§ None
o Education Fund
§ Check #780 - $500.00 – Mableton Elementary School (TTG)
End of March Combined Monthly Statement Balances:
Account / 2/29/2017 / 31-Mar-17 / DifferenceOperating
Checking / $37,520 / $37,653 / $133
Savings / $13,276 / $13,277 / $1
Total Operating / $50,796 / $50,930 / $134
Education
Checking / $2,851 / $2,611 / -$240
Savings / $564 / $564 / $0
Total Education / $3,415 / $3,175 / -$240
Combined Total / $54,211 / $54,105 / -$106
Johnnie Young, Treasurer
Original Signed
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