ADVERTISEMENT FOR THE COPIERS CONTRACT

BID NO: MNQ / SCM / 66 / 14-15

Mnquma Local Municipality in line with its Supply Chain Management Policy seeks the service of an experienced service provider to enter into a formal contract for copiers over a period of three years.

The minimum specifications are detailed in the bid document.

Bid documents will be available from the Supply Chain Management Unit, on the 28 April 2015 upon payment of a non-refundable fee of R300 (Three Hundred Rand) for the document (either in cash or by means of a bank guaranteed cheque) made payable to the Mnquma Local Municipality. The deposit is to be paid at the Budget and Treasury Office, Cnr. King and Mthatha Street, Butterworth, between the hours of 8H00 and 15H00 prior to the collection of the bid document from the Supply Chain Management Unit at the above-mentioned address.

BID NO / PROJECT DESCRIPTION / PROJECT CLOSING DATE
MNQ/SCM/66/14-15 / COPIERS CONTRACT / Completed proposal document are to be endorsed ’COPIERS CONTACT”: MNQ/SCM/66/14-15 documents must be deposited in a bid box at Mnquma main building at the foyer, Cnr King & Mthatha Street, Butterworth, not later than 12H00 on the 14 May 2015 at which bids will be opened in public.

Enquiries should be directed to Mr L. Manjingolo Chief Financial Officer at (047)401 2400 during office hours, i.e. from 08H00 to 17H00.

EVALUATION CRITERIA

The evaluation of the bids will be conducted in two stages namely the “functionality” evaluation & the “financial” evaluation.

A two envelop system will apply; 1st envelop will be the “Proposal” and the 2nd envelop will be for “Price”

STAGE 1 – FUNCTIONALITY EVALUATION

CRITERIA / WEIGHTING
Experience / 50
Expertise / 50
TOTAL / 100

All bidders who fail to acquire the minimum threshold of 70% per criteria will be disqualified or not considered further for financial evaluation.

STAGE 2 - FINANCIAL EVALUATION

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO 5, 2000 (PPPFA) POINTS WILL BE AWARDED AS FOLLOWS:
Price / 80
B-BBEE POINTS / 20
TOTAL / 100

SERVICE PROVIDER SHALL TAKE NOTE OF THE FOLLOWING:

Mnquma Local Municipality Supply Chain Management Policy will apply;

·  Original & valid Tax Clearance, company registration, certified ID copies of Members & Company profile must be submitted; VAT Registration (where applicable);

·  Mnquma Local Municipality does not bind itself to accept the lowest or any other bid and reserves the right to accept the whole or part of the bid;

·  Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;

·  Bidders must submit latest statement for municipal rates & taxes.

·  Bidders are encouraged to disclose whether its members are working for the State, failure to do so will lead to disqualification.

·  Bidders are required to submit original and valid B-BBEE Status Level Verification Certificates or certified copies thereof together with their bids, to substantiate their B-BBEE rating claims.

·  All tenders shall be held valid for a period of 90 days after the tender closing date and all bidders if not heard from the Municipality within this period regard your tender as unsuccessful.

·  The tendered price (%) must include the costs of all transportation.

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S.Tantsi DATE

MUNICIPAL MANAGER

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