Administrative Coordinator for the Office of Field Services and Certification
The School of Education at St. Bonaventure University invites applications for a full-time staff member to serve as Administrative Coordinator for the Office of Field Services and Certification. In this role, s/he will work with the Director of Field Services and the Certification Officer. Primary responsibilities will include: 1) coordination of field-placement operations, including student support, communication with various constituencies (i.e., University personnel, school districts, the New York State Education Department), paperwork and documentation, and scheduling; 2) management of the certification process (i.e., transcript review, certification eligibility, recommendation for certification through the TEACH system, student support through the certification process) and related databases; and 3) point of contact for program and student assessment data and reporting related to field placements, field services contracts and compensation, and the Registrar’s office. The Administrative Coordinator will interact with a number of constituencies, including students, faculty, University administrators, school district personnel, alumni, agencies, and the New York State Education Department (NYSED). This position has both clerical and coordination functions. The individual in this position will have multiple priorities and demands on his/her time, frequent interruptions, and time-sensitive tasks and paperwork. S/he must be able to manage the workload effectively and also remain professional and interpersonally balanced when interacting and communicating with others.
Minimum qualifications
- Bachelor’s degree. Community college degree considered. At least five years of administrative support experience in an executive office or comparable setting.
- Technological proficiency. Working knowledge of and experience with Microsoft Office Suite and database systems.
- Knowledge of and skill in using common office equipment (printer, copier, scanner, fax, telephone).
- Strong oral and written communication skills.
- Demonstrated ability in the following areas:
- Multi-tasking and prioritization of assignments and demands
- Timeliness and completion of tasks with specific deadlines or timeframes
- Teamwork and collaboration
- Self-direction and initiative
- Crisis management and working under pressure
- Analytical, research, and decision-making skills
- Attention to detail and follow through
- Confidentiality
Desired qualifications
- Sense of humor
- Familiarity with school personnel, school districts, and NYSED policies, procedures, and processes, particularly certification regulations and processes
- Knowledge of University database systems and the TEACH system
- Experience in working in a higher education institution and with a diverse range of constituencies
- Notary public or willingness to acquire notary public commission
- Master’s degree and teacher certification
This position announcement will remain open until May 15, 2018. The successful candidate will begin employment no later than June 18, 2018.
Please submit your cover letter, resume, and a list of three references to: Mary Beatty, Assistant to the Dean, at
Should you have questions about this position, please direct them to: Julie Hall, Director of Field Services,
About the University
Founded in 1858, St. Bonaventure is a Catholic university dedicated to educational excellence in the Franciscan tradition. We are committed to the constant pursuit of distinction in our undergraduate and graduate programs, our innovative liberal arts core and all of our courses of study.
At St. Bonaventure University, we come to know our students on an individual basis and become their mentors. We strive to bring out the best in every individual. As an academic and spiritual community, we endeavor to prepare our students for the challenges they will face in their professional careers as well as in their personal lives. True to our Franciscan heritage, we encourage students to manifest our values through lives of citizenship and service.
St. Bonaventure University is an Equal Opportunity Employer, committed to fostering diversity in its faculty, staff and student body, and strongly encourages applications from the entire spectrum of a diverse community. In light of its commitment to create and maintain a safe learning and working environment, employment with St. Bonaventure University requires successful completion of a background screening. Unless otherwise provided by law, a criminal record will not automatically disqualify an individual from employment.