Wilsonville LL Baseball Minutes

Sunday, April 3 2016

4:00pm-6pm Nicoli’s

Voting Board / Member / A / Coordinator / Members / A
President / John Carter / X / Field Maint / Mark Kochanowski
Secretary / Michele Seal / X / Special Projects / John Santiago
VP Community Liaison / Bryn Card / Events / Ericka Katz / X
VP Intermediate & Junior / Josh Goff / X / Umpire Coordinator / Tom Latta / X
VP Majors & Minors / Kevin Larson / X / Uniforms / Lisa Krecklow
VP Tball & Farm / Levi Arzie / X
VP Equipment & Field Coordination / Joe Turco / X
VP Technology / Aaron Spencer / X
VP Fundraising & Sponsorship / Jeremy Doblie / X
Treasurer / Ron Lam / X
VP Volunteer Development / Cindy Waite / X
VP Safety Officer / Kate Gillett / x

ADDITIONAL PARTICIPANTS: Brent Wheeler, Katie Green, Dan Haener

  • Review Minutes (Seal) 5 mins
  • Vote to approve minutes from 3/6/16

Motion to approve (Arzie) Second (Turco) Unanimous

  • Vote to add Workshop Notes

Motion to approve (Larson) Second (Lam) Unanimous

  • Next Date and Time (Carter) 5 mins
  • Sunday, May 1st 4-6pm Nicoli’s

Confirmed

  • Sunday, June 5th 4-6pm
  • Sunday, July 10th?? August 7th??

These dates tentative but in place for now

  • Review of Budget/Finances (Ron) 5 minutes

Ron will send updated budget tonight

There are lots of expenses in the budget that we have not incurred

  • Umpires

Concern we will go over budget but should come in at $2800

  • Opening Day-write down ideas for future meeting (15 mins)
  • Baseball fields that were reserved by LaCrosse sat empty
  • We did not know until Thursday that softball would be part of our ceremony
  • Friday we were still getting the number of teams and names
  • Friday (at 7pm) we were asked to provide hot dogs for softball kids and John agreed we would
  • Most softball coaches did not pick up packets/handout tickets for hot dogs
  • Did all of it for the community
  • Changed the program/ceremony at the last minute
  • Invited softball to be a part of LL early on
  • Skills challenges were good-need to be streamlined
  • Concern was expressed that Softball opened a concession stand for their benefit when we took great care to follow and respect the boosters rules-we would all like some clarification on how this works
  • Letter from Softball Parent
  • As the director John apologized that girls sat on the sideline
  • Conversation with Chelsea Martin via phone and informed her of all of the points above. Seemed gracious and understanding.

Board Response-

  1. Highlight what we had planned to do
  2. Express What happened
  3. John take responsibility for the girls

Kevin to write a letter for facebook and website

  • Update from VP’s on teams, player movement, issues ect (10 mins)
  • Juniors (Goff)
  • Added a player yesterday, all rosters at 11 or 12
  • How to handle missed games-Coach level, then to Vp if necessary
  • Majors (Larson deferred to Arzie)
  • First game next day @ Cook Park-see where everyone is
  • Minors (Larson)
  • For Memorial Day tourney plan on five teams
  • If we lose a player what to do-

Talk to VP of Minors

VP to talk to parent

Vp to talk to Vp of Farm

Coach to suggest three players

  • Tball (Arzie)
  • Have involved coaches the tball handbook has been great
  • Farm (Arzie)
  • Rules are rules-some coaches have wanted to shorten games/have gentelmens agreements
  • It is important for kids to get the intro to pitching
  • Other items:

Pitch counts need to be collected-email from VP’s to post on site-Spencer to get site set

All teams need to spend 5 minutes picking up rocks on the Boones fields

Locks on boxes-Mark to get to coaches

  • Alpenrose Tuesday, 5th (10 mins)

Volunteers-Cindy

Need one volunteer/team-Cindy

Field Crew-Ron and Levi

Cindy has rules

  • Alpenrose Day on Saturday April 23rd (15 mins)
  • Picture Day
  • Schedule
  • Volunteers
  • Sponsors

Kids are announcing

Sponsors (a few) will be there

Team Pictures

  • Lowrie Field Project (Carter) 5 mins

Katie Green is the coordinator for the project-Green Group is a Tier 1 sponsor

  • Needs a list of who has donated and who we have asked
  • Different ideas to coordinate-wall of fame, auction/event
  • Dugouts (Carter) 5 mins
  • In the past the Boy Scouts built some without approval-problem with city parks-city park manage to sue
  • Others playing on the Fields 5 mins
  • Concern of teams using the fields without paying for them
  • All-Stars (10 mins)
  • First six by the kids, last six by the coaches
  • Alpenrose Day to commit
  • Uniforms to come from LL site
  • Coaches-indicate they are interested-board vote
  • Housekeeping (Seal) 10 mins
  • P.O. Box

Lam to do this

  • Whatelse?
  • Brent Wheeler helping Goff
  • Also does screenprinting-interested to see if he can help

Adjourn 5:55pm