ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Flooding
From Sor Brook.
PRIORITY 1. / Risk Area
8 Houses in Dog Close and the Pump House Garage. Tennis/Squash Club courts. “Wychwood” meadow view.
(11 premises). / Score
16000 - Critical / Owner (Responsibility for Sor brook)
Environmental Agency. / S Phipps
Risk Description
Flooding of premises due to Sor Brook bursting its banks. / Probability
16 - Very High / Risk Reduction Actions
1. Open Sluice at Hooks Farm wier.
2. Dig a relief channel from millstream to Sor Brook.
3. Increase width under Plank Bridge.
4. Removal ofsewer pipe acrossDog Close bridge arch.
5. Advise residents on self help flood protection measures.
All of above subject to approval and funding by Cherwell District Council/Environment Agency.
6. Ensure premises owners are on flood warning network. / S Phipps
Risk Impact
Damage to dwellings, Tennis Club and Garage Business causing evacuation and destruction of property.
(11 premises). / Impact
1000 – Very High / Risk mitigation Actions
Place sandbag barriers around affected premises. / SPhipps

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Adderbury
Lakes 1.
PRIORITY2. / Risk Area
Buildings & Infrastructure (Boathouse; Summer House; Love Seat; Bridges; Ice House; Paths Fencing & gates; Fishing platforms; Trees & plants). / Score
1600 - Severe / Owner
Parish Council (PC) (through Management Committee). / D E Bratt
Risk Description
Vandalism / Probability
16 - V High / Risk Reduction Actions
Regular police patrols requested.
Volunteer patrols in operation. / D E Bratt
Risk Impact
Destruction of amenities / Impact
100 – High / Risk mitigation Actions
Cover Included in APC Insurance.
Materials held in reserve for repairs. / D E Bratt
Recreation Areas 1:
Adderbury Court Garden
Keytes Close Amenity Area,
Rawlins Close Public Area
Lucy Plackett Playing field
The Rise Play Area.
PRIORITY 3= (of 2) / Risk Area
All recreation areas and children’s play areas / Score
1200 – Severe / Owner
PC / D E Bratt
Risk Description
Vandalism / Probability
12 – High / Risk Reduction Actions
Regular police patrols requested. / A Lyons
D Griffiths
Risk Impact / Impact
100 – High / Risk mitigation Actions
Regular inspection and repair programme in place. / D E Bratt
A Lyons
D Griffiths

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Street Furniture 1:
Bus Shelters
Litter Bins
Notice Boards & Map Cases
Seats
PRIORITY 3= (of 2) / Risk Area
Damage of equipment / Score
1200 – Severe / Owner PC / A Lyons
Risk Description
Vandalism / Probability
12 – High / Risk Reduction Actions
Anti-vandalism construction where possible. / A Lyons
Risk Impact
Loss of amenities and expenditure on repairs/replacement / Impact
100 – High / Risk mitigation Actions
System in place for formal report to police by nominated PC rep. / A Lyons
Street Furniture 2:
Bus Shelters
Litter Bins
Notice Boards & Map Cases
Seats
PRIORITY 4. / Risk Area
Damage of equipment / Score
800 - Significant / Owner
PC / A Lyons
Risk Description
Accidental damage / Probability
8 - Medium / Risk Reduction Actions
Nil / A Lyons
Risk Impact
Loss of amenities and expenditure on repairs/replacement / Impact
100 - High / Risk mitigation Actions
Impact Damage Insurance in place. / A Lyons
Adderbury
Lakes 2.
PRIORITY 5= (of 4) / Risk Area
Water Hazard / Score
400 - Significant / Owner
Parish Council (PC) (through Management Committee) / D E Bratt
Risk Description
Public falling in the water / Probability
4 - Low / Risk Reduction Actions
Maintenance of infrastructure by Lakes Committee.
Warning signs erected.
Disclaimer signs erected. / D E Bratt
Risk Impact
Death by drowning, Litigation against Parish Council / Impact
100 - High / Risk mitigation Actions
Public Liability Insurance in place / D E Bratt

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Recreation Areas 2:
Adderbury Court Garden
Keytes Close Amenity Area
Rawlins Close Public Area
Lucy Plackett Playing field
The Rise Play Area.
PRIORITY 5= (of 4) / Risk Area
All recreation areas and children’s play areas / Score
400 - Significant / Owner PC / D E Bratt
Risk Description
Injury/death to Public / Probability
4 - Low / Risk Reduction Actions
Regular Inspection of Play Areas by Council reps and Annual Inspection by specialists.
Information Signs displayed in play equipment areas. / J Cox
D Griffiths
Risk Impact / Impact
100 - High / Risk mitigation Actions
Covered by Public Liability Insurance.
Emergency Contact Information displayed in play equipment areas. / D E Bratt
TBC
D Griffiths
Parish Council Procedures:
1. Financial controls and records.
PRIORITY 5= (of 4) / Risk Area
Misappropriation of funds / Score
400 - Significant / Owner
PC / T Gill
Risk Description
Fraudulent activities, embezzlement, lack of financial records / Probability
4 - Low / Risk Reduction Actions
Appointment of Internal Auditor.
Adherence to Accounts and Audit Regulations 2003. / T Gill
T Gill
Risk Impact
Loss of funds / Impact
100 - High / Risk mitigation Actions
Insurance / T Gill
Buildings and Structures:
Lucy Placket Activity Centre (LPAC)
PRIORITY 5= (of 4) / Risk Area
Material damage / Score
400 - Significant / Owner PC / TBC
Risk Description
Damage (malicious damage, storm or flood, escape of water, falling trees or branches) / Probability
4 - Low / Risk Reduction Actions
Annual Fire Safety Inspections (Management Committee).
Fire Extinguishers regularly inspected (Management Committee).
Entry restricted by control of keys (Management Committee).
Fire Insurance in place. / TBC
Risk Impact
Loss of amenity and expenditure on repairs / Impact
100 - High / Risk mitigation Actions
Material Damage Insurance in place. / TBC

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Allotments 1. / Risk Area
Infrastructure (Gate, Wall, Car Park, Paths, Water Troughs) / Score
80 - Minor / Owner
PC / D Griffiths
Risk Description
Vandalism / Probability
4 – Low / Risk Reduction Actions
Perimeter wall and entrance gate regularly inspected. / D Griffiths
Risk Impact
Destruction of amenities / Impact
20 - Medium / Risk mitigation Actions
None / D Griffiths
Allotments 2. / Risk Area
Injury/death to Allotment Holders / Score
200 – Significant Risk / Owner
PC / D Griffiths
Risk Description
Injury/death due to neglect by PC / Probability
2–Very Low / Risk Reduction Actions
Regular inspection and maintenance of infrastructure.
Concrete path, anti –slip treatment.
Warning Signs / D Griffiths
Risk Impact
Litigation against Parish Council / Impact
100 - High / Risk mitigation Actions
Public Liability Insurance in place. / D Griffiths

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name)) / Signature/ Date
Cemetery
1. / Risk Area
Infrastructure (Gate, Seats, Headstones, Trees, Wall, Car Park, Paths) / Score
80 - Minor / Owner
PC / D Griffiths
Risk Description
Vandalism / Probability
4 – Low / Risk Reduction Actions
Perimeter fence and entrance gate regularly inspected and maintained. / D Griffiths
Risk Impact
Destruction of amenities / Impact
20 - Medium / Risk mitigation Actions
PC will take appropriate action as required. / D Griffiths
Cemetery
2. / Risk Area
Injury/death to Public / Score
200 – Significant Risk / Owner
PC / D Griffiths
Risk Description
Injury/death due to neglect by PC or Maintenance Contractor / Probability
2 – Very Low / Risk Reduction Actions
Regular maintenance inspection programme in force.
Maintenance contractor has liability insurance.
Headstone topple test carried out every 6 months - warning signs mark unstable memorials / D Griffiths
Risk Impact
Litigation against Parish Council / Impact
100 - High / Risk mitigation Actions
Covered by Public Liability Insurance. / D Griffths

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name) / Signature/ Date
Parish Council Procedures:
2. Electors’ Rights / Risk Area
Publication of information / Score
200 - Significant / Owner / D E Bratt
Risk Description
Failure to disseminate specified information / Probability
2 – Very Low / Risk Reduction Actions
Adoption and Implementation of Publication Scheme.
System for display information on strategically placed notice boards.
System for publication in local magazines. / D E Bratt
Risk Impact
Litigation against Parish Council / Impact
100 - High / Risk mitigation Actions
Membership of OALC confirmed. / D E Bratt
Parish Council Procedures:
3. Proper use of funds Council has general power of competence since June 2014 / Risk Area
Improper use of funds / Score
200 - Significant / Owner / C Astley
Risk Impact
Litigation against Parish Council / Impact
100 - High / Risk mitigation Actions
Membership of OALC confirmed and legal is advice taken when required.
Insured against employers liability, public & products liability, hirers indemnity, commercial and legal protection, officials indemnity and libel and slander / C Astley
Parish Council Procedures:
4. Parish Council acting outside its legal powers / Risk Area
Parish Council acting outside its legal powers / Score
40 - Minor / Owner
PC
Risk Description
Acting beyond the powers granted by Parliament / Probability
2 – Very Low / Risk Reduction Actions
Issue of ‘Good Councilor’s Guide’ to all Members of Council.
Introductory Training for New Councilors. / D E Bratt
Risk Impact
Litigation against Parish Council / Impact
20 - Medium / Risk mitigation Actions
Membership of OALC confirmed and legal is advice taken when required.
Insured against employers liability, public & products liability, hirers indemnity, commercial and legal protection, officials indemnity and libel and slander / D E Bratt

ADDERBURY PARISH COUNCIL RISK MANAGEMENT LOG 2015-2016

The risk assessment is based on the risk scoring system recommended by the Institute of Civil Engineers and Institute of Actuaries

Title / Risk Area
Risk Description
Risk Impact / Score (Probability x Impact)
Probability
Impact / Owner
Risk Reduction Actions
Risk mitigation Actions / Action To Be
Confirmed By
(Name) / Signature/ Date
Grass Cutting and
Maintenance / Risk Area
Negligence by contractor / Score
80 – Minor / Owner
PC / M Rye
Risk Description
Injury to public by machinery / Probability
4 - Low / Risk Reduction Actions
Contractor’s safety standards checked and accepted. / M Rye
Risk Impact / Impact
20 - Medium / Risk mitigation Actions
Contractor’s 3rd party insurance confirmed.
PC public liability insurance in place. / M Rye
D Bratt

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