ADDENDUM TO LETTER OF OFFER –INTERNATIONAL FACULTY

University of Cincinnati

As an international hire or re-hireit is imperative that you report to the University of Cincinnati International Services Office (ISSO) prior to your first day of employment. The ISSO is located on the main University campus at 3134 Edwards One, Cincinnati, Ohio 45221, Phone: (513) 556-4278. Their hours of operation are Monday through Friday from 8:00 am to 5:00 pm. Please contact them to schedule an appointment. You will not be permitted to start work until you have visited the ISSO office. They will assist you in processing your compliance documents.

REQUIRED DOCUMENTS AND INFORMATION

As a prerequisite to the hireor re-hire process, you must complete important payroll and employment documents including the I-9 (via the I-9 link) and the Payroll/Personnel Information form. You may complete the electronic I-9 form on any computer. You will complete this information during your visit with the ISSO; however you can access these forms at: you are unable to print these forms, copies will be provided to you at the ISSO. INTERNATIONAL VISITORS MUST NOT COMPLETE THEI-9 UNTIL THEY ARRIVE IN THE UNITED STATES.

The University of Cincinnati is an E-Verify employer. Note: the E-Verify process requires a Social Security Number. When you receive your Social Security Number, you must bring it to the Human Resources Department to complete the E-Verify process.

Be sure to bring the appropriate identification documents with you to ISSOfor the authorization of the I-9.The acceptable documents include such original documents as your social security card, driver’s license, birth certificate or any valid combination of such documents. Please refer to the list of acceptable documentation at:

Note: You will not be permitted to begin employment with the university until you have:

  1. Provided the acceptable, original form(s) of identification and employment verification.
  1. Completed the I-9.
  1. Successfully completed a background check, which is a condition of employment at UC.

BENEFITS PACKAGE

A comprehensive benefits package is one of the many advantages to employment with UC. Information about your benefits is available on our website. Please refer to the benefits website at read about UC’s benefit plans.

You will make your benefit elections (excluding retirement) online utilizing our online Employee Self Service (ESS) tool. You will be able to access ESS effective on your date of hire. Please note that as an AAUP represented faculty member, you have the option of having your benefit coverage’s effective on your hire date provided you complete your

online enrollment by (DATE). If you do not complete your online enrollment by this date, your benefits (default or otherwise), will be effective on the first day of the month following 28 days of employment. You will also complete federal and state tax withholding enrollments and payroll direct deposit enrollments via ESS.

If you elect to enroll your dependents (spouse, domestic partner, and/or children) in UC’s medical or dental plans, you are required to provide documentation confirming their relationship to you. You will be contacted by our vendor HMS Employer Solutions and asked to provide verification documentation. Information about the required documentation can be found on the UC benefits website at:

You will find information about how to access ESS on the new hire website. If you need assistance with your enrollment or have any questions pertaining to your benefits, please feel free to contact the Human Resources Service Center at 513-556-6381. Remember, you will not be able to access ESS until your hire date.

Please note that Staff New Hire Orientation sessions are conducted every Monday. During Orientation, HR representatives are available to provide guidance and assistance with benefits enrollment. As a newly hired faculty member, you are also invited to attend. Orientation is held at University Hall, 51 Goodman Drive, Room 450. The benefits presentation usually begins around 9:00 am. However, online orientation is available to Faculty via Blackboard.

RETIREMENT PLAN INFORMATION

Employees of Ohio public colleges and universities do not participate in the federal Social Security system, other than making contributions to Medicare. From your initial date of hire, you will be enrolled in the State Teachers Retirement System (STRS).For additional information regarding your retirement elections, please visit the new hire website at:

As a regularly scheduled, full-time (100% full-time equivalent) employee, you can elect to change from the state retirement system (STRS) to the Alternative Retirement Plan (ARP). You have 120 days from your date of hire to choose the ARP or remain with your assigned state retirement plan (STRS). Once you have chosen your retirement plan, your decision cannot be changed while you are employed by the university.

In order to make your election, you must complete Section I of the Retirement Plan Election Form available at You must complete this form whether you choose to remain in STRS or elect participation in the Alternative Retirement Plan. Please submit your form within 120 days of hire to the address shown on the form.

If you elect STRS Ohio within your 120 day election period and you are not already a member, you have an additional time period to select between the STRS Ohio Defined Benefit, Defined Contribution, and Combined Plan options. (Note: If you are a new member of STRS Ohio, STRS will send you an enrollment kit for your selection between the Defined Benefit, Defined Contribution and Combined Plan options.)You have a total of 180 days from your eligible appointment date to select between the (3) STRS Ohio Options. If you are already a member of STRS Ohio, and elect STRS Ohio as your retirement program choice, you will continue to participate in the STRS retirement plan in which you are currently enrolled.

NEXT STEPS

  • Sign and return a copy of the Offer Letterbefore (Date), which will indicate your intention to acceptthe position. Be sure to keep a copy for yourself.
  • Ensure that you have met with the ISSO no later than your first day of work. Print and complete the required payroll/personnel forms indicated on page (1) under REQUIRED DOCUMENTS AND INFORMATION. Forms will be available if you are unable to print them.
  • Bring acceptable original form(s) of identification documents with you to your ISSO meetingas specified on page (1), under REQUIRED DOCUMENTS AND INFORMATION.
  • Complete the benefit election, direct deposit (preferred method), and tax withholding election process.

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An affirmative action/equal opportunity institution