3 August 2012, Telephone Conference Call
Agenda topics Notes
10:00 a.m. Call to order / Friday, Aug. 3, at 10:00 a.m. The number to call is 800-563-3954, then enter code 7968239#
Present: Lynne Koskie, Jenny Maurer, Sharon Neal, Jonathan Lauer, Susan Kane, Eric Delozier, Wilma Reeder
Absent: Susan Walker, Alan Mays, Jennifer Clarke
Called to order at 10:06 a.m.
Review of Agenda / Welcome from Sharon
Minutes from 8 June 2012 Meeting / A couple of minor changes were made to the June 8, 2012 minutes.
Eric motioned, Jonathan 2nd
Approved as changed.
Treasurer's Report / Sent out via email.
There were only a few expenditures as noted on Lynne’s Treasurer’s Report.
Dues are coming in with only 6 outstanding member libraries.
Vice-Chair’s Report / Sharon will request that Jennifer submit a report via email. She has been added to the mailing list. It was clarified that Carrie Rampp is still on the Governing Board.
Sent Via email September 11, 2012
“I am excited about this new role and spending time learning about my duties as Vice-Chair. I plan to send an introductory email to the SIG chairs soon, making sure that our lists are correct and asking if there are any special needs for the fall meeting. Sharon and I plan to get together soon, to make sure that I understand my role and responsibilities, and I look forward to our meeting in September. “ In the same email, she noted that she had contacted the SIGs.
Past Chair’s Report / Jonathan is also Parliamentarian. He has updated his tip sheet. He is rallying his troops as renovations have started at his library.
Chair’sReport / Sharon is completing renovations at her library so she can sympathize with Jonathan. She is in the final stages.Susan Kane is compiling a newsletter about what they have done during their renovations.
Action Plan has been updated. If anyone has changes, please let her know.
Sharon has updated the SIG information and sent it to Jennifer Clarke. She will be updating her tip sheets in the near future.
Updated the officials chart.
Committee Reports
- Programs Committee
- Networked Resources Committee
Fall conference venue contract has been signed as of July 26. The committee will be meeting August 22 to finalize details.
Lynne questioned the second hotel room and found that the second one is for the programs committee member.
Eric made a motion and Jonathan 2nd Program is approved.
Spring date: March 15, 2013 at the Holiday Inn Harrisburg East.
Jonathan moved, Eric 2nd Spring date is approved.
Network Resources Committee
Host Gator account is due soon.
Executive and Board of Director mailing lists have been updated. Please let him know if anything needs to be changed.
Several changes have been made to the web pages to reflect the leadership changes. Program proposal submission form has been fixed and hopefully will continue to work as it should.
Old Business:
- Financial Audit—Lynne Koskie
Everything checked out okay. He is going to create a spreadsheet to connect the Treasurer’s report to the year-to-date report.
Lynne also made sure the program committee knows to forward bills to her and not put them on their personal credit cards.
She suggested having an audit each year. She is not sure what arrangements were made to compensate him. Sharon will check with Frank Mols for more information.
If our income exceeds $25,000 during one year, then we would need to submit a tax report.
Brian stated that we should be using more money. We should be spending the scholarship money or it should be moved to the next year and added to the pot of money.
New Business:
- Tip Sheet updates
- Web site corrections
- PA Forward
- Other as anyone may think of items to discuss
Web site corrections – each of us should be looking at the site and send corrections to Eric. Wilma wants the support staff information moved to the Programs page as the two committees merged. Eric noted that it is hidden and he will work with Alan to get that moved.
PA Forward Initiative – Debbie Malone wants to see if ACLCP would be interested in becoming a partner. As a partner, we would need to be involved in one of the five literacies. There is no financial commitment needed.
Website:
Jonathan noted that this would need the Governing Board’s commitment.
Jonathan motioned that we take this to the Governing Board meeting in October. Susan Kane 2nd Motion Passed.
Announcements / Next Meeting – September 21 at Alvernia.
Adjournment / 10:57 a.m.