Allan Hancock CollegeClassified-Fiscal

Human ResourcesRange 26

AUXILIARY ACCOUNTING SPECIALIST II

DEFINITION:

Under general supervision, to perform complex technicalaccounting duties involving responsibility for sets ofsimilarfinancial records including reports; and to do related work as required.

CLASS CHARACTERISTICS:

This position reports directly to the director, auxiliary accounting services. The incumbent in this position will perform a variety of difficult and complex technical accounting duties including working with auditors and various committees. The incumbent requires an excellent working knowledge of generally accepted accounting principles. The incumbent, with a considerable degree of independence, is responsible for the coordination of the daily auxiliary accounting services work flow involving multiple funds, coordinates the duties of accounting staff and student workers, and sees that the instructions of the director are carried out efficiently. The incumbent also performs the functions of lower level accounting services positions. The incumbent has a high frequency of responsible contact with students, staff, and/or the public requiring tact and good communication skills.

ESSENTIAL FUNCTIONS:

  1. Prepares clear and accurate financial statements and reports and analyzes accounting data for multiple funds.
  2. Processes accounts receivable and payable;writes checks manually and electronically.
  3. Makes online bank transfers within or between Auxiliary and district funds.
  4. Prepares, posts, and distributes journal entries, cash receipts, and accounts receivable and accounts batches for multiple funds.
  5. Responsible for running restricted high level program functions for the department.
  6. Coordinates with Information Technology Services and AHC staff as necessary for the planning and development of programs and procedures for integrated accounting systems.
  7. Preparesmonthly bank and stock portfolio reconciliations.
  8. Processes monthly payroll for auxiliary accounting.
  9. Prepares billings and claims.
  10. Prepares budget projection and other specialized reports.
  11. Monitors cash flow.
  12. Prepares and/or reviewsstate and federal reporting such as quarterly and annual payroll returns, sales and use tax returns, W2, 1099, 990 and CT2 reports.
  13. Edits and maintains computerized fixed assets and depreciation schedules.
  14. Provides training, direction and guidance to staff.
  15. Plans and coordinates the work flow from multiple funds into auxiliary accounting, delegating jobs as necessary.
  16. Serves as liaison with the foundation, associated student body,bookstore,business services, financial aid and the police department regarding workflow and/or troubleshooting problems with the work.
  17. Researches, interprets and explains general district, associated student body, and other regulatory agencypolicies, practices and procedures to staff, and students.
  18. Updates and maintains procedures and prepares user documentation for accounting procedures and financial recordkeeping and oversees the development of and maintenance of auxiliary accounting services procedure manuals.
  19. Assists the director in recruiting and interviewing exempt hourly employees.
  20. Monitors auxiliary accounting supplies inventory and budget; creates purchase requests as needed.
  21. Coordinates reconciliation and reviews work-paper files generated by staff.
  22. Assists director in preparation for interim and annual audit through the preparation and compilation of financial and narrative data and spreadsheets/schedules;serves asthe coordination and provision of data for auditors when data is requested.
  23. Serves as contact for questions, information and meeting attendance representing auxiliary accounting as requested by the director; prepares reports for and attends committee meetings as requested.
  24. Performs related duties as required.

MINIMUM QUALIFICATONS:

Knowledge of:

Methods and practices of financial record keeping;

Office equipment, procedures and practices;

Bank deposit procedures;

Fixed asset and inventory reporting for financial reports;

General office procedures, practices, and methods;

Full charge bookkeeping, record keeping, and reporting.

Demonstrated ability to:

Prepare clear and accurate financial statements and reports;

Perform financial and statistical clerical work;

Perform arithmetical computations quickly and accurately;

Understand and carry out oral and written directions;
Develop and maintain cooperative relationships with those contacted during the course of work;

Count and receive money;

Post and maintain ledgers and journals;

Prepare clear and accurate financial statements and reports and analyze accounting data;

Direct and review the work of subordinate staff;

Operate a computer terminal and 10-key calculator with speed and accuracy.

Education and Experience:

An associate degree or higher or certificate in accounting and three years of increasingly responsible financial record-keeping experience or any equivalent combination of training and experience.

Working Conditions:

Duties are primarily performed in an office environment, at a desk or at a computer terminal.

The incumbent will experience interruptions while performing normal duties during the regular workday.

The incumbent will have a contact, in person, with executive, management, supervisory, academic, andclassified staff and the general public.

Physical Demands:

May sit for extended periods of time.

Operates a computer.

Communicates over the telephone.

Ability to lift, carry, and/or moves objects weighing up to 10 pounds.

Special Qualification:

A sensitivity to an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R07/12

R3/09