Index
Accessories (Windows®), 655
Account names, 561
Account Not Found dialog box, 283–84
Account numbers, 561
Account register, 263
Accountant's Copy of business files, 188–89
Accounting. See also Accounts payable; Accounts receivable; General accounting; Sales
accrual-basis, 132–33, 188, 195
depreciation, 198–200, 422–23
prepaid expenses, 196–98, 419–22
cash-basis, 195, 419
manual vs. computerized, 5
for payables and purchases, 120–21
for sales and receivables, 41
Accounting preferences, 584
Accounts. See also specific accounts
asset, 580–82
Balance Sheet, 576
bank, 579–80
changing names of, 190–91, 416–17
effect on subaccounts, 192
Chart of Accounts
adding new to, 75–77, 282
deleting existing from, 193–95, 418–19
credit card, 577–78
drawing, 205
equity, 583
inactivating, 192–93, 417–18
income, 264, 562–63
loans, 578–79
Accounts payable
accounting for, 120–21, 351–52
Aging Summary, 173
graphing by aging period, 176–77, 403–04
petty cash account, 153–56
adding to Chart of Accounts, 153–54
establishing petty cash fund, 154–55
recording payment of expense, 155–56
QuickReport on, 138–39
for a vendor, 175–76
Vendor Balance Summary, 174–75
Accounts Payable Aging Summary, 173
Accounts Payable Graph, 176–77
Accounts Payable Ledger, 121
Accounts Payable Register
bills entered using, 133–36, 386–87
credit in, 147
editing transactions in, 136–37, 387–88
QuickReport from, 138–39, 388–90
Accounts Payable Subsidiary Ledger. See Vendor List
Accounts receivable, 41. See also Invoice(s)
correcting invoices, 62–65, 280–82, 286–88
created in EasyStep Interview, 566
credit memos, 331–33
Customer Center, 335–37
depositing checks, 98–100
graphing, 102–04, 264, 337–38
nonsufficient funds (NDF) checks, 328–31
payments on account, 94–95, 318–19
print A/R reports, 57–60
reports, 41, 264, 278–82
Customer Balance Detail, 74–75, 279
Customer Balance Summary, 325–26
printing, 57–60
Transaction List by Customer, 324–25
Accounts Receivable by Aging Period, 337–38
Accounts Receivable Ledger (Customer:Job List), 46–47, 109
editing, 51–52, 82–83
Accounts Receivable Register, 41, 263, 280
Accounts Receivable Subsidiary Ledger. See Customer List
Accounts topic (EasyStep Interview), 576–83
Accrual-basis accounting, 132–33, 188, 415
adjustments for, 195–200, 419–23
depreciation, 198–200, 422–23
prepaid expenses, 196–98, 419–22
Accrual-basis reports, 221–22, 452–53
Additional Info file tab, 277
Adjusting entries, 195, 419–23
for accrual-basis accounting, 195–200
in computerizing manual systems, 611–13
for depreciation, 198–200, 422–23
during reconciliation, 211–15, 440–43
inventory adjustments, 468–69
for Net Income/Retained Earnings, 227–29, 456–58, 470
for prepaid expenses, 196–98, 419–22
for purchase discounts, 423–24
Administrator, 233, 464
Advanced Find feature, 298
Aging period, accounts payable graph by, 176–77, 403–04
Aging of transactions, 102–03
All Programs (Windows®), 655
Alt key, 17
American Express credit cards, 308
Analysis
of QuickReports, 91–92
of sales, 92–94
Apple computers, 4
Application software, 3–5
Arithmetic/Logic Unit (ALU), 2
Asset accounts, 580–82
Assets, purchased with company check, 169–71
Audit trail feature, 164
Back-ordered items, 373–74
Backup, end-of-period backup, 232–33, 463–64
Backup file, 33–35, 108, 661–63
Backup services online, 717–18
Balance Detail, 41
Balance Sheet, 431–32, 454–55
accounts topic (EasyStep Interview), 576–83
capital accounts, 432–36
Net Income/Retained Earnings transfer to, 227–29, 456–58
Post-Closing, 239–41, 472–74
preparing, 431–32
printing, 226–27, 229–30, 454–55, 458–59
Standard, 226–27, 229–30, 454–55
viewing, 205–06
Balance Sheet report, 41, 264
Bank accounts, 579–80
Bank collections, 188, 415
Bank reconciliation, 206–16, 436–44
adjusting/correcting entries, 211–15, 440–43
bank statement information, 208–10, 437–39
begin reconciliation, 207–08, 437–39
mark cleared transactions, 210–11, 439–40
print reconciliation report, 216, 444
Bank statements, 188, 415
Banking menu, 14
Banking navigator, 12
Banking online, 699–707
set up, 700–704
using, 704–06
Bar charts, 28
Basic payroll service, 499
Billing, online, 714–16
Bills, 351, 381–87. See also Accounts payable; Purchases
checks to pay, 157–60, 395–97
Check Detail Report, 166–67
deleting, 162–64
editing, 160–61
Missing Check Report, 168–69
printing, 151–52, 164–66
voiding, 161–62
credit from vendor, 145–47
viewing in Accounts Payable Register, 147
deleting, 140–42, 402
detail section of, 123, 128, 381
editing and correcting errors, 124–26, 136–37
entering, 123–24, 381–84
using Accounts Payable Register, 133–37, 386–87
items already received, 369–71
items not accompanied by bill, 366–68
for job expenses, 685–86
paying, 148–51, 391–93
applying credits/discounts, 149–50, 393–94
with credit card, 148, 397–98
printing checks for, 151–52, 164–66, 395–97
preparing
more than one expense account, 127–29
without step-by-step instructions, 132–33, 385–86
printing by vendor report, 129–31
QuickZoom in, 131–32
received with items, 371–72
reviewing paid, 152
unpaid, 390–91
Unpaid Bills Detail Report, 174
vendor-related section of, 123–24, 127–28, 381
changing existing vendors' terms, 384
new vendor added while recording bill, 142–44
voiding, 402
Bits (binary digit), 2
Business Services navigator, 12
Business vehicle insurance expense, 196–97
Buttons on forms, 23
By Class Profit and Loss Statement, 225, 453
By Job Profit and Loss Statement, 225, 453
Bytes, 3
Calculations
QuickMath, 30–31
with Windows® calculator, 31–32
Calculator (Windows®), 655
Capital accounts, 432–36
for each owner/partner, 432–36
Net Income/Retained Earnings to, 227–29, 456–58
noncash investment by owner, 204–05
Cash-basis accounting, 195, 419
Cash-basis reports, 221, 452
Cash control, 164
Cash customer, 74, 316–17
Cash flow, 222–23
Cash Flow Forecast, 222–23
Cash investment by owner, 203–04
Cash purchases, 351
Cash receipt transactions, 263
Cash sales, 41, 263, 305–11, 316–17
depositing checks, 98–100, 326–28
depositing credit card receipts for, 326–27
QuickReport on, 316–17
recording, 83–85, 305–07
sales tax and, 305–07
transactions without step-by-step instructions, 86–87, 310–11
Central processing unit (CPU), 2–3
Charges, 188
Chart of Accounts, 47, 548
adding new account to, 75–77, 282
changing name of accounts in, 190–91, 416–17
deleting existing account, 193–95, 418–19
EasyStep Interview to set up, 550–55, 588–89
petty cash account added to, 153–54
Check(s)
asset purchase by, 169–71
bills paid by, 148–49, 157–60, 305
Check Detail Report, 166–67
deleting, 162–64
editing, 160–61
Missing Check Report, 168–69
printing, 151–52, 164–66
reviewing, 152
voiding, 161–62
deleting, 402
depositing, 98–100, 326–28
duplicate, 160
online payment, 706–07
paychecks, 501–20
correcting, 517–18
creating, 501–09
deleting, 519–20
for next pay period, 515–17
printing, 509–10, 517–18
viewing, 517–18
voiding, 519–20
printing, 395–97
refund, 331–33
returned for nonsufficient funds, 328–31
sales paid by, 309–10
voiding, 402
writing, 148
Check box (Windows®), 658
Check Detail Report, 166–67
Check numbers, 164, 166
Checking account, bank reconciliation, 206–16, 436–52
adjusting/correcting entries, 211–15, 440–44
bank statement information, 208–10, 437–39
begin reconciliation, 207–08, 437–39
cleared transactions, 210–11, 217–18, 439–40
print Reconciliation Report, 216
Reconcile-Checking window, 207–08, 210
viewing Checking Account Register, 216–17, 444–45
Checking Account Register, 216–17, 444–45
Checking preferences, 584
Checking Register, petty cash funding through, 154–55
Clear button, 23
Click, 658
Clicking, mouse, 2, 4
Close button (Windows®), 656
Closing
a company, 32, 108
Windows®, 665
Closing date, 188, 234–35, 464–65
Command button (Windows®), 657
Commands, menu, 13–14
Company Info topic (EasyStep Interview), 550–55
Company logo, 613–17
Company menu, 13
Company name, personalizing, 45–46
Company navigator, 11
Company preferences, 356
Company web site, 709
Company(ies)
closing a, 32, 108
creating new, 543–47
opening a, 7–9, 44–45, 122
verifying, 9–10, 45
Comparison Balance Sheet, 454
Computer hardware, 2–3
input devices, 2
output devices, 3
processing devices, 2
storage devices, 3
Computerized accounting, 5
Computerizing a manual system, 545–621
adjusting entries, 611–13
Chart of Accounts, 588–89
company logo, 613–17
create a new company, 546–47
customer information, 589–90
customizing forms, 617–19
customizing reports, 619–21
EasyStep Interview for, 545, 547–48
General section, 548–60
Income & Expenses section, 561–65
Income Details section, 566–72
Opening Balances section, 573–83
What's Next section, 583
employees, 592
Payroll Setup Interview, 592–600
Company Setup, 592–600
Employees Setup, 600–606
year-to-date amounts, 606–11
Preferences section, 584–87
Accounting, 584
Checking, 584–85
Desktop View, 585
Finance Charge, 585
General, 585
Integrated Applications, 585
Jobs & Estimates, 585
Payroll & Employees, 586
Purchases & Vendors, 586
Reminders, 586
Reports & Graphs, 586
Sales & Customers, 586–87
Sales Tax, 587
Send Forms, 587
Service Connection, 587
Spelling, 587
Tax: 1099 form, 587
Time Tracking, 588
vendor information, 591–92
Computers, 1–5
hardware, 2–3
introduction to, 1–3
software, 3–5
as way of life, 1
Connect To (Windows®), 655
Control menu icon (Windows®), 656
Control Panel (Windows®), 655
Copy command, 126
Copying files, 32–33
Correcting. See also Editing
bills, 124–26
during bank reconciliation, 211–15, 440–43
invoices, 51–52, 62–65, 280–82
to include sales discount, 286–88
paychecks, 517–18
sales receipt, 89–91, 313–15
sales transactions, 264, 270–71
Cost of goods sold, 424–25
CPA, 415
CPU (central processing unit), 2–3
Credit
in Accounts Payable Register, 147
applying, 319–21, 393–94
from vendor, 145–47, 376–77
lines of, 578
Credit card accounts, 577–78
Credit Card Charges, 378
Credit card receipts, depositing, 326–28
Credit card reconciliation, 415, 445–49
Credit card transactions
automatic billing, 716–17
bill payments, 397–88
business purchases, 377–79
inventory items, 379–80
deleting
online services, 713–17
sales, 305, 308–09
voiding, 402
Credit check services online, 51, 709–12
Credit customer, 74
Credit limit, transaction exceeding, 277–78
Credit memos, 72–74, 145–46, 301–03, 319, 331–33, 376–77
Credits, 41
Customer(s)
cash, 74, 316–17
credit, 74
credit limit of, 277–78
individual customer details, 105
information on, 589–90
modifying records, 82–83, 296–97
new
adding, 78–81, 289–91
sale to, 291–96
overdue balances, 336
price level associated with, 688–90
QuickZoom of item/customer, 107–08
viewing transactions by, 97–98
Customer Balance Detail Report, 74–75, 264, 279
Customer Balance Summary, 41, 57–60, 264, 325–26
Customer Center, 11, 335–37
Customer Contact Information, 336
Customer Detail Center, 336–37
Customer:Job List, 46–47, 109
editing/correcting errors, 51–52, 82–83
Customer:Job Not Found, 79
Customer List, 41, 263, 277, 289, 589–90
modifying records in, 296–97
Customer menu, 13
Customer navigator, 11
Customer notes, 676–77
Customer Tax Code, 273
Customer topic (EasyStep Interview), 573–74
Customizing report format, 171–72
Data encryption, 717
Date
closing, 188, 234–35, 464–65
keyboard shortcuts, 15
start, 548, 560–61
Debits, 41, 132–33
Delete Accounts dialog box, 194
Delete Transaction dialog box, 163, 300
Deleting
accounts, 193–95
bills, 140–42, 402
checks, 162–64, 402
credit card payments, 402
existing account from Chart of Accounts, 193–95
invoices, 66–72
paychecks, 519–20
purchase orders, 402
Deluxe Payroll service, 499–500
Deposits
for cash sales and payments on account, 98–100
of checks and credit card receipts, 326–28
Depreciation, 195, 198–200, 415, 419, 422–23
DES encryption, 717
Desktop
QuickBooks® Pro, 10
Windows®, 653–54
Desktop View Preferences, 585
Detail Balance Sheet, 226, 454
Detail Profit and Loss Statement, 225, 453
Dialog box
Delete Accounts, 194
Delete Transaction, 163, 300
Did check(s) print OK?, 166
Make Payment, 448
New Account, 283
QuickBooks Message, 170
Resize Columns, 312
Vendor Not Found, 143
Windows®, 657
Dictionary, spelling, 277–78
Direct deposit, 718–19
Discounts, 120, 264, 282–88
adjusting entries for, 423–26
applying to bills, 393–94
correcting invoices to include, 286–88
Cost of Goods Sold and, 424–26
early-payment, 264, 321–22, 352
Discover cards, 308
Disks, 3
duplicate, 35, 659–61
Domain name, Internet, 708–09
DOS (Disk Operating System), 4
Double-click, 658
Drag, 658
Drag and drop, 659
Drawing account, 205
Drop-down list arrow, 21–22
Drop-down list or box, 657
Dun and Bradstreet, 709
Duplicate checks, 160
Duplicate disks, 35, 659–61
Early-payment discount, 264, 321–22, 352
Earnings, retained, 227–29
adjustments for, 470
transferring to capital accounts, 227–29, 456–58
EasyStep Interview, 545
General Section, 548–60
Company Info topic, 550–55
Preferences topic, 556–60
start date, 560–61
Welcome topic, 438–39
Income & Expenses section, 561–65
Expense Accounts topic, 563–65
Income Accounts topic, 562–63
Income Detail section, 566–72
Introduction topic, 566
Inventory topic, 570–72
Items topic, 567–69
Opening Balances section, 573–83
Accounts topic, 576–83
Customers topic, 573–74
Vendors topic, 575–76
Edit menu, 13
Editing
bills, 124–26
using Accounts Payable Register, 136–37, 387–88
checks, 160–61
cleared transactions, 217–18
Customer:Job List, 51–52, 82–83
invoices, 51–52
keyboard shortcuts, 15–16
purchase orders, 372–73
sales transactions, 270–71
transactions from previous period, 236–37, 466–67
Electronic funds transfer (EFT), 707
E-mailing invoices, 275
Employee(s)
adding new, 512–15, 592, 600–606
changing information about, 511–15
W-2 forms, 532–34
Employee Defaults, 592
Employee Earnings Summary Report, 520–22
Employee menu, 14
Employee navigator, 12
Employee notes, 677
Employee template, 592
adding employees using, 600–606
End-of-period procedures, 188–89, 206–07, 414–15
accrual-basis reporting, 452–53
backup, 232–33, 463–64
Balance Sheet, 454–55
Post-Closing, 239–41, 472–74
Standard, 226–27, 229–30, 454–55
bank reconciliation, 206–16, 436–52
adjusting/correcting entries, 211–15, 440–43
bank statement information, 208–10, 437–39
begin reconciliation, 207–08, 437–39
cleared transactions, 210–11, 217–18, 439–40
print reconciliation report, 216, 444
Reconcile-Checking window, 207–08, 210, 437
viewing Checking account register, 216–17, 444–45
Cash Flow Forecast, 222–23
close drawing/transfer to owners' capital account, 459–61
closing date for period, 234–35, 464–65
credit card reconciliation, 445–49
exporting reports to Excel, 231–32, 461–63
inventory adjustments, 468–69
Journal, printing, 230–31
Net Income/Retained Earnings adjustments, 227–29, 470
Profit and Loss Statement, 225–26, 453–54
Post-Closing, 239, 471–72
reporting preference, 221–22
Statement of Cash Flows, 223–24
transactions from previous period, 235–37, 465–66
accessing, 235
editing, 236–37
Trial Balance, 219–21, 450–52
Post-Closing, 237–38, 470–71
preparing, 219–20
printing, 220–21
QuickZoom in, 220
Enter Bills feature, 120, 351, 377
Entering transactions, 20–21
Equity, owners,' 432–36, 459–61
Equity accounts, 583
Error correction, 41
invoices, 51–52
Esc key, 18
Excel, exporting reports to, 231–32, 461–63, 672–74
Exiting QuickBooks® Pro, 35–36
Expense(s), 195
business vehicle insurance, 196–97
office supplies, 196–97, 415, 467–68
petty cash payments for, 155–56
prepaid, 196–98, 419–22
Expense accounts, billing with two accounts, 127–29
Expense Accounts topic (EasyStep Interview), 563–65
Expenses tab, 381
Exporting reports to Excel, 231–32
Fax service online, 712–13
Faxing invoices, 275
Field(s), 21
File menu, 13
File(s)
backup, 33–35
copying, 32–33
master, 32
Finance Charge preferences, 585
Financing Activities, 223
Find icon, 22
Find tab, 19
Floppy disks, 3
Form 940 Employer's Annual Federal Unemployment Tax Return (FUTA), 529–32
Form 941 Employer's Federal Tax Return, 525–29
Forms, 20–23
customizing, 617–19
sales
deleting, 68–72, 300–301
voiding, 297–300
voiding an invoice, 66–68
General accounting, 188–89, 206, 414–15
adjusting entries, 195, 419–26
depreciation, 198–200, 422–23
prepaid expenses, 196–98, 419–22
Balance Sheet, 205–06, 431–32
changing name of accounts, 190–91, 416–17
effect on subaccounts, 192
deleting accounts, 193–95, 418–19
General Journal, viewing, 200–201, 427–28
inactivating accounts, 192–93, 417–18
owner cash investments, 203–04
owner non cash investments, 204–05
owner withdrawals, 201–03, 429–31
partnerships, 428–31
Profit and Loss Statement, 423–24
General Journal, 41, 120. See also Journal
cash investment by owner, 203–04
depreciation in, 198–200
prepaid expenses in, 196–98
printing, 334–35
viewing, 200–201, 218–19, 427–28, 449–50
General Ledger, 47, 109, 588. See also Chart of Accounts
General preferences, 585
General section of EasyStep Interview, 548–60
Company Info topic, 550–55
Preferences topic, 556–60
start date, 560–61
Welcome topic, 548–49
Gigabyte (GB), 3
Graph(s), 28–29, 337
Accounts Payable by aging period, 176–77, 403–04
Accounts Receivable, 102–04
sales graphs, 106–07, 264, 338–39
setting preferences for, 586
Graphical user interface (GUI), 4
"Hard" copy, 3
Hard disk, 3, 7
Hardware. See Computer hardware
Help, on-screen, 18–19
Help & Support navigator, 12, 655
Help menu, 14
History icon, 22
I-beam, 658
IBM-PC microcomputers, 4
Icon, 2
Icon bar, 18
Icons, Windows®, 4, 653–54
Inactivating accounts, 192–93, 417–18
Income
in accrual-basis accounting, 419
in cash-basis accounting, 419
Net Income, 415
adjustments for, 470
transferring into capital accounts, 227–29, 456–58
Income accounts, 47, 264, 562–63
Income Accounts topic (EasyStep Interview), 562–63
Income Details section of EasyStep Interview, 566–72
Introduction topic, 566
Inventory topic, 570–72
Items topic, 567–69
Income & Expenses section of EasyStep Interview, 561–65
Expense Accounts topic, 563–65
Income Accounts topic, 562–63
Income Statement, 225–26
Index tab, 19
Ink jet printers, 3
Input devices, 2
Insurance, 415
prepaid, 195–96
Insurance Benefits, 595–96
Integrated Applications preferences, 585
Internet, 691. See also Online features
connecting to, 696–98
domain name, 708–09
personalized web site, 708–09
Internet protocol (IP) addresses, 708–09
Introduction topic (EasyStep Interview), 566
Intuit Web site, 6, 691
Inventory, 263–64, 351–52. See also Purchases
adjustments to, 468–69
credit card payment for items on order, 379–80
item report, 363–64
receipt of items without bill, 366–68
Inventory Stock Status by Item report, 363–64
Inventory topic (EasyStep Interview), 570–72
Investing activities, 223
Investments by owner
cash, 203–04
noncash, 204–05
Invoice(s), 41
adding new customers while creating, 78–81, 289–91
billable hours, 682–83
correcting, 51–52, 62–65, 280–82
to include sales discount, 286–88
deleting, 68–72, 300–301
e-mailing, 274
editing, 51–52
faxing, 274
for job items and expenses, 686–87
locating, 68–69
more than one sales item, 272–74
nonsufficient funds (NsF) check recorded in, 328–31
price level applied on, 689
printing, 52–53, 55–56, 62–65, 271–72, 280–82
by customer report, 303–05
sales on account, 48–51
sales tax, 272–74
for two sales items, 54–55
voiding, 66–68, 297–300
without step-by-step instructions, 56–57, 275–76
Invoice form, 21–22
Invoices icon, 49
Item List, 25, 266
adding new items to, 77–78, 282–85
Items topic (EasyStep Interview), 567–69
Job costing and tracking, 684–88
bill for expenses, 685–86
creating job for customer, 685
invoicing, 686–87
reports on, 684, 687–88
Job estimates vs. actuals detail, 684
Job estimates vs. actuals summary, 684
Job notes, 677
Job Profitability Detail, 684
Job Profitability Summary, 684
Job progress invoices vs. estimates, 684
Jobs & estimates preferences, 585
Journal
printing, 100–101, 230–31, 463
viewing, 200–201, 218–19
Keyboard, 2
Keyboard conventions, 17–18
Keyboard shortcuts, 14–17
activities, 16–17
dates, 15
editing, 15–16
general, 15
help window, 15
moving around a window, 16
Kilobyte (K), 3
Laser jet printers, 3
Lead time, 707
Ledger, 5
Letters, 666–72
Liabilities
graphing, 29
payroll liabilities, 522
taxes and other liabilities, 523–24
Lines of credit, 578
List(s), 23–25
adding new items to, 77–78, 282–85
Customer, 263, 277–78, 289, 589–90
modifying customer records, 296–97
Customer:Job, 46–47
Item, 77–78
maximum number of entries, 24
Price Level, 688–90
Purchase Order, 361, 372
Receive Items, 369–71
Reminders, 353–55, 363
Sales Item, 46–47
Vendor List, 121–22, 351, 353, 591–92
Lists menu, 13, 24–25
Loan accounts, 578–79
Logo, company, 613–17
Make Payment dialog box, 448
Manual accounting, 5
computerizing. See Computerizing a manual system
Master file, 32
MasterCard, 308
Maximize button (Windows®), 656
Megabyte (MB), 2
Memory, random access memory (RAM), 2–3
Memos, 48
credit, 72–74, 145–46, 301–03, 331–33, 376
transactions, 267, 353
Menu
alt key access to, 17
lists, 24–25
reports, 26–27
Menu bar
in QuickBooks® Pro, 10
in Windows®, 10, 657
Menu commands, 13–14
Merchandising business
accounts payable in, 351–52
graphing by aging period, 403–04
accounts receivables in, 263–64, 278–82
correcting invoices, 26–288
credit memos, 331–33
Customer Balance Summary, 325–26
Customer Center, 335–37
graphs for, 264, 337–39
nonsufficient funds (NSF) checks, 328–31
payments on account, 318–19
reports, 264, 278–82
sales discount, 286–88
Transaction List by Customer, 324–25
end-of-period procedures in, 414–15
accrual-basis reporting, 452–53
backup, 463–64
Balance Sheet, 454–55
bank reconciliation, 436–52
close drawing/transfer into owners' capital account, 459–61
closing date for period, 464–65
credit card reconciliation, 445–49
exporting reports to Excel, 461–63
inventory adjustments, 468–69
modifying transactions for previous period, 465–66
Net Income/Retained Earning adjustments, 470
post-closing Balance Sheet, 462–74
post-closing profit and loss statement, 471–72
post-closing trial balance, 470–72
printing journal, 463–64
profit and loss statement, 453–54
trial balance, 450–52
general accounting in, 414–15
adjusting entries, 419–26
Balance Sheet, 431–32
changing name of existing accounts, 416–17
deleting accounts, 418–19
General Journal viewing, 427–28
inactivating an account, 416–17
owner withdrawals, 428–31
partnership, 428–31
Profit and Loss Statement, 423–24
practice set (comprehensive example), 486–98
business description, 486
documents and reports, 497–98
instructions, 487–88
recording transactions, 488–96
purchases in, 351–52
credit card, 377–78
recording receipt of items, 366–68
sales in, 263–64
cash, 263, 305–11, 316–17, 326–28
check payment for, 305, 309–10
correcting errors, 264, 270–71
correcting receipts, 313–15
credit card, 305, 308–09
deleting an invoice, 300–301
discounts, 282–88
editing, 270–71
entering, 268–79
exceeding customer's credit limit, 277–78
graphing, 264
graphs of, 337–39
income accounts, 266
invoices, 271–72
multiple items and sales tax, 272–74
new customer, 291–96
printing Sales by Item Summary Report, 311–13
printing sales receipt, 307
recording, 291–96
report format for, 267–68
reports, 264
sales on account, 268–71
terms of, 267
trial balance, printing, 335
voiding, 297–300
sales tax and, 305–07, 317–18, 399–401
Merchant services, online, 713–17
Automatic Credit Card Billing, 716–17
credit card transactions, 713–14
Online Billing, 714–16
Message box (Windows®), 657
Microsoft Word, integration with, 666–72
Minimize button (Windows®), 656
Missing Check Report, 168–69
Monitor, 3
Mouse, 2, 4
how to use, 658
terminology of, 658–59
Mouse pointer, 658
MS-DOS, 4
My Computer (Windows®), 655
My Documents (Windows®), 655
My Music (Windows®), 655
My Network Places (Windows®), 655
My Pictures (Windows®), 655
Navigator(s), 10–12, 46
examining lists with, 25
Reports, 26
Net Income, 415
adjust Journal entry, 470
transferring to capital accounts, 227–29, 456–58
Net Income account, 205
Net Worth, graph of, 28
New Account dialog box, 283
Next icon, 22
Non-inventory parts, 569
Nonsufficient funds (NSF), 328–31
Notes, 675–78
customer or job, 676–77
time tracking, 678
To Do notes, 675
vendor, employee, and other names, 677–78
Object linking and embedding (OLE), 5
Office supplies expense, 196–98, 415, 467–68
On-screen help, 18–20
Online features, 691–719
accessing, 698–99
backup services, 717–18
banking, 699–706
connecting to Internet, 696–98
credit check services, 709–12
direct deposit service, 717–19
fax service, 712–13
merchant services, 713–17
Automatic Credit Card billing, 716–17
credit card transactions, 713–14
Online Billing, 714–16
payments, 706–07
personalized Web site and domain name, 708–09
Trial Version of QuickBooks® Pro, 690–93
updates, 693–95
Open Invoices report, 303–05
Opening
a company, 7–9, 44–45, 122
verifying, 9–10, 44–45
QuickBooks® Pro, 7, 43
Opening Balances section of EasyStep Interview, 573–83
Accounts topic, 576–83
Customers topic, 573–74
Vendors topic, 575–76
Operating activities, 223
Operating system software, 3–4
Option buttons (Windows®), 658
Ordering merchandise, 351, 353–55
preparing purchase order for, 357–58
Other Names notepad, 677
Output devices, 3
Outstanding Items on Order, 336
Owner(s)
cash investment by, 203–04
noncash investments by, 204–05
withdrawals by, 201–03, 415, 428–31
Owners' equity, 432–36, 459–61
Page breaks, 60
Page Range, 60
Partial receipt of merchandise ordered, 373–74
Partnerships, 428–31
capital account for each owner, 432–36
definition of, 428
owner withdrawals, 429–31
Passwords, 233, 464
Paste command, 126
Pay Bills command, 120, 148–50, 351, 379, 391
Pay period, 597
Payables. See Accounts payable
Payee, 707
Payments
of bills, 148–51, 391–93
applying credit/discounts, 149–50, 319–21, 393–94
with credit card, 397–99
printing checks for, 151–52, 395–97