YUL CORE Record: Cheat Sheet for Catalogers 03/24/08

MARC Tag / Descriptive Element / Instructions / Notes
LEADER 17 / Encoding Level / Use 4 for all original / EXCEPTION: if variant ed. source is full level AACR2, retain encoding level
006 / Additional material characteristics / Required only for e-monographs / “Form of material”
007 / Physical characteristics / Required / “Category of material” and “Specific material designation”
008 / Fixed Length Data / Required / Use Cataloging Source d. If record has 050 _4 & all headings have authority records, use Cataloging Source c
010 / LCCN / Required if applicable / Retain if on record; add if on the item. Does not apply to variant editions.
020 / ISBN / Required if applicable / For multipart sets, only the 020 for the set is required.
024 2_ / Other Standard Identifier / Required for music (printed & manuscript)
028 / Publisher Number / Required for music, sound recordings, & video if applicable
034 / Coded Cartographic Math. Data / Required for cartographic materials if applicable
035 / System Control Number / Required for OCLC & YL numbers / Plus any additional numbers required by the specific cataloging unit
040 / Cataloging Source / Required
041 / Language Code / Required for cartographic, sound recordings & video / Not required for books
042 / Authentication Code / Required if record is pcc / See 008 Notes
050 _4 / LC Call Number / Required if LC classif. Is used in 852; required for all remote e-resources /
  1. Classification should be at the same level of specificity used for a full level record.
  2. If LC classif. Is not used in 852, include 050 _4 if readily available.
  3. A full call number continues to be assigned to LSF items.
  4. Do not include local additons such as Oversize, (LC), etc.
  5. Do not enter NJ18s & other local numbers in 050 _4

1xx / Main Entry / Required if applicable / EXCEPTION: 130 is required if readily available
240 / Uniform title (Not Main Entry) / Required for music / Required for other formats if the uniform title is readily available
245 / Title Statement / Required (all subfields)
246 3_ / Varying Form of Title / Required if applicable; source of title is not required / Use cataloger judgment; LCRIs don’t have to be followed to the letter. Source of title is not required: use 3_ for all indicators.
250 / Edition Statement / Required if applicable
255 / Cartographic Math. Data / Required: $a. Required if applicable: $b
260 / Publication, Distribution, etc. / Required
300 / Physical Description / Required / EXCEPTION: not required for remote electronic resources
352 / Digital Graphic Representation / Required for cartographic materials
4xx / Series Statement / Required if applicable
538 / System details note / Required for e-resources & video / Required: Mode of access: World Wide Web. <for remote e-resources>; system requirements <for direct access e-resources>; sound characteristics, playback requirements, etc. <video; see AACR2/rev 7.7B10>
500 / Form of Composition Note / Required for printed/manuscript music
546 / Language Note / Required for cartographic, music, sound recordings & video
500 / General Note / Required for source of title if source is not the chief source
If name needed for an access point is not established & can only be recorded in a note, either create an authority record or make a note to document the form of the name.
SEE ALSO EXCEPTIONS FOR SPECIAL FORMATS / Cartographic: Relief, Situation Date, Source of title, Digital Datasets.See also: Unique numbers
Electronic resources: always required for source of title proper. See also: source of edition & accompanying material
Sound Recordings: always required for source of title proper. See also: accompanying material, label name & issue/matrix number, form of composition/medium of performance, compact disc note
511 / Cast/Performers Note (Statement of responsibility note) / Required for sound recordings & video
500 / Source of edition / Required for e-resources
518 / Date/Time/Place of Event / YUL required for sound recordings / Not required by PCC; required at request of Research Services
500 / Compact disc note (Physical Description note) / Required for sound recordings
500 / Accompanying Material Note / Required for Electronic Resources & Sound Recordings
502 / Dissertation Note / Required if applicable
520 / Summary Note / Required for video / For e-resources & sound recordings, required if not apparent from the description
505 / Contents Note / Required only for multiparts with individual titles
500 / Unique Numbers / Required if applicable for cartographic or sound recordings / Sound recordings: use for label name & issue/matrix number only if information is too complex for 028
501 / Publisher Bound With Note / Required if applicable
533 / Reproduction Note / Required if applicable
534 / Reprint Note / Required for cartographic if applicable
590 / Local Note / Required if applicable
6xx / Subject Access Fields / Required if applicable for primary subjects /
  1. Primary subjects should be as specific as the ones that would be assigned to a full level record.
  2. Some primary subjects can only be expressed with multiple headings. Follow SCM guidelines if available.
  3. Continue to follow all local subject practices.
  4. SCM “LC practice” is not required.

7xx / Added Entries / Required if applicable / Same as full level record
8xx / Series Added Entry / Required if applicable
856 / Electronic access / Required if applicable
PCC: if all headings are backed up by authority records and the record has a 050 _4, contribute as pcc (add 042 & use Cataloging Source c). Retain Leader E. Level 4
CONTINUING RESOURCES: Do not apply Yale Core to Continuing Resources. Apply CONSER Standard guidelines with the YUL modifications.

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