Index
Academic Year Start and End Date fields, 4-4-15–4-4-20
Access Database Tables and Field Names, A-51–A-59
Account and Financial Management Service (AFMS), Direct Loan Program
Operations contact information, 0-3
Acknowledgment Update Fields, example, A-48–A-50
Actual Disbursement Roster
combination system, 7-27
custom system, 3-41
example, A-50
Ad hoc reports, combination system, 7-26–7-27
Additional Unsubsidized Eligibility for a Dependent
Student flag, 4-4-10–4-4-14
AFMS. See Account and Financial Management Service
All Borrowers Consolidation Summary Record,
example, A-69–A-70
Allocation/Reallocation Statement
combination system, 7-18
custom system, 3-33
record layouts, 1-50–1-54
Anticipated Completion Date field, 4-4-21–4-4-24
Anticipated Disbursement List
combination system, 7-27
custom system, 3-40–3-41
Assistance, sources and contact information, 0-3–0-8
Batch Activity Measurement Report, A-39–A41
Batch edit message classes, 4-3-8–4-3-9
Batch IDs
combination system, 7-25
custom system, 4-3-1–4-3-3
Batch integrity rule, 3-42
Batch modifications
batch edit message classes, 4-3-8–4-3-9
Batch IDs, 4-3-1–4-3-3
trailer record fields for totals, 4-3-4–4-3-7
Batch processing and batch IDs, LOC files, 3-42
Batch Regeneration Measurement Report, A-28–A-30
Booked disbursements, 3-2
Booked loans, 3-2
Booked Status Measurement Report, A-19–A-21
Cash Detail Report, example, A-4
Cash receipts. See Funds drawdown
Cash Summary Report, example, A-3
Central Processing System (CPS), Customer Service contact information, 0-2, 0-4
Combination EDExpress/Institution System. See also Combination edits;
Combination record layouts; EDExpress
about, 0-9, 5-2
considerations in choosing, 0-10
Combination edits, 6-2–6-9
Combination record layouts
External Import Change Record, 5-9–511
External Import Loan Origination Add File, 5-3–5-8
External Loan Data, 5-18–5-35
Loan Origination Import Change Field Numbers, 5-12–5-17
State/County/Jurisdiction Codes, 5-18
Combination system requirements
ad hoc reports, 7-26–7-27
Allocation/Reallocation Statement, 7-18
Batch IDs, 7-25
creating promissory note manifests, 7-15–7-16
DLSAS, 7-17
exchanging Loan Origination Records with LOC, 7-10–7-13
importing data into EDExpress, 7-7–7-9
leap year logic, 7-6
printing the Direct Stafford Loan Promissory Note, 7-14–7-15
reporting disbursements, 7-18–7-24
rounding logic, 7-1–7-5
technical tips, 7-24–7-27
30Day Warning Report File, 7-26–7-27
CPS. See Central Processing System
Custom edits
about, 2-1
Booking Reject Codes
Disbursement Booking Status Reject Codes, 2-24
Promissory Note Booking Status Reject Codes, 2-24
Cash Allocation Reject Codes, 2-18
Disbursement Reject Codes, 2-19–2-23
Loan Origination Reject Codes, 2-2–2-15
Promissory Note Reject Codes, 2-16–2-17
Custom record layouts
about, 1-1
Allocation/Reallocation Statement (Export to LOC)
Allocation/Reallocation Statement Acknowledgment (Import from LOC), 1-50–1-54
Disbursement (Export to Loan Origination Center) Disbursement
Acknowledgment (Import from Loan Origination Center), 1-55–1-60
Loan Origination
Full Loan (Stafford/PLUS) Origination Acknowledgment
(Import from Loan Origination Center), 1-24–1-27
Full Loan (Stafford/PLUS) Origination (Export to Loan Origination Center), 1-9–1-24
PLUS Credit Decision Acknowledgment (Import from Loan Origination Center), 1-28
Loan Origination Change
Export Change Table Values for Field Transmit Numbers, 1-37–1-44
Loan Origination Change (Export to Loan Origination Center) Loan Origination Change Acknowledgment (Import from Loan Origination Center), 1-29–1-36
Stafford/PLUS Promissory Note Acknowledgment (Import from Loan Origination Center), 1-45–1-49
Loan Servicer Record, 1-81
Record Layouts, Header, 1-4–1-6
Record Layouts, Trailer, 1-7–1-8
School Reconciliation
Direct Loan School Account Statement (Import from Loan Origination Center)
Part I Cash Summary Section (Record Type "T"), 1-611-65
Part II Cash Detail Section (Record Type "D"), 1-661-68
Part III - Loan Detail Section (Record Type "L"), 1-69–1-74
Optional Loan Detail Exception File (Export to Loan Origination Center), 1-75–1-80
State/Country/Jurisdiction Codes, 1-82
Summary of Direct Loan Message Classes, 1-2
Tracking Batches, 1-3
Custom system. See also Custom edits; Custom record layouts; Processing custom system data
about, 0-9
considerations in choosing, 010
Custom system modifications implementation
about, 4- 1 -1
batch modifications, 4-3-1–4-3-9
disbursement modifications, 4-6-1–4-6-19 drawdown modifications (cash receipts), 4-7-14-7-6
loan origination and change modifications, 4-4-1–4-4-26 modifications matrix, 1999-2000, 4-2-14-2-5
promissory note modifications, 4-5-1–4-5-32
reconciliation modifications, 4-8-1–4-8-5
report modifications, 4-9-1–4-9-9
Custom system requirements
managementfiles from the LOC, 3-40–3-48
processing data, 3-1–3-37
school reconciliation, 3-38–3-40
Deferment Form, example, A-17
Delinquent Borrower Detail Record (Data Format), example, A-63–A-64
Delinquent Borrower Report, example, A-62–A-70
Department of Education. See specific offices, organizations, grants, and programs by name
Dependency Status field, 4-4-15–4-4-16
Direct Loan and Pell Grant Program Organization Team, contact information, 0-6
Direct Loan Borrower Services, contact information, 0-3
Direct Loan Central School Services, contact information, 0-3
Direct Loan Client Account Managers, contact information, 05
Direct Loan Origination Center. See Loan Origination Center
Direct Loan Policy, contact information, 0-3
Direct Loan Program
contact information, 0-8
technical reference changes, 0-11–0-12
technical reference overview, 0-1–0-2
Direct Loan Program Operations, contact information, 0-3
Direct Loan School Account Statement (DLSAS), 3-38–3-39 combination system requirements, 7–17
reconciliation modifications, 4-8-1–4-8-5
redesign sample document, 4-8-5
resolving discrepancies, 7-17
school options, 7-17
Direct Loan Task Force, contact information, 0-2, 0-3
Direct Loan Volume Measurement Report, A-36–A-38
Disbursement
about, 3-34
acknowledgment records, 7-24
adjustments to $0, 3 -35, 7-22–7-24
cancellation process, 7-22–7-24
combination system reporting, 7-18–7-24
confirmation, 3-36
Disbursement Process, chart, 3-37
export record of disbursement information, 7-22
importing data into EDExpress, 7-21–7-22
LOC acknowledgments, 3-36, 7-24
new for 1999-2000, 3-34, 7-197-24
record layouts, 1-551-60
record types, 3-34–3-35, 7-18–7-21
sequence of records, 3-36, 7-21
submit correction disbursement, 7-22
timing, 3-35, 7-22
Disbursement Acknowledgment, example, A-50
Disbursement Measurement Report, A-45–A-47
Disbursement modifications
Adjusted Disbursement Date, 4-6-8–4-6-14
cancellations elimination, 4-6-1–4-6-5
date changes to actual disbursements, 4-6-8–4-6-14
disbursement Loan Limit edits, 4-6-17–4-6-19
new disbursement edits
Actual Disbursements, 4-6-6–4-6-7
disbursement sequence numbers and, 4-6-15–4-6-16
Disbursement Process
chart, 3–37
DLSAS. 5ee Direct Loan School Account Statement
Drawdown. See Funds drawdown
Drawdown modifications (cash receipts)
Drawdown Request Record and Acknowledgment elimination, 4-7-1
Level 2 and Level 3 schools, 4-7-2–4-7-7
Drawdown Request Record and Acknowledgment, elimination, 4-7-1
Duplicate Student Borrower Report, 3-40, 4-9-1–4-9-3
example, A–6
EDExpress. See also Combination system requirements
about, 0-9
considerations in choosing, 0– 10
External Import Loan Origination Add, chart, 7-9 importing data, 7-7–7-9, 7-21–7-22
importing new records, 7-7–7-8
Edits. See Combination edits; Custom edits "Electronic" promissory note manifest, elimination, 4-5-1–4-5-2
External Import Change Record, chart, 7-13
FAFSA, contact information, 0-7
Federal Pell Grant Program, contact information, 0-6 Federal Student Aid Information Center, contact information, 0-6, 0-7
Full Loan Origination Acknowledgment, example, A–48
Full Loan Origination Records, combination
Credit Decision Record, 7-11
exchanging with LOC, 7-10
importing changes to existing records, 7-11–7-12
Loan Origination Change Record, 7-11
receiving acknowledgments from LOC, 7-10
Full Origination records, custom
Loan Origination Process (PLUS), chart, 3-6
Loan Origination Process (Sub/Unsub), chart, 3-5
PLUS Credit Decision Update (Override) Process, chart, 3-8
processing PLUS credit decision update (override), 3-7 receiving acknowledgments, 3-3–3-4
submitting, 3-3
Funds drawdown, 3-33. See also Drawdown modifications (cash receipts)
promissory note paper manifests, 7-16
Gross disbursement calculations
combination system, 7-2–7-4
custom system, 3-44–3-46
Implementing system modifications. See Custom system modifications implementation
Inactive Loans Report, 3-40, 4-9-4–4-9-6
example, A-8
Incomplete codes, 3-30
InSchool Consolidation Summary Record, example, A-67–A-68
Interface requirements, 0-14–0- 15
Leap year logic
combination system, 7-6
custom system, 3-48
Level 2 and Level 3 schools, drawdown modifications (cash receipts), 4-7-2–4-7-7
Loan Detail Report, example, A–5
Loan fee calculations
combination system, 7-5
custom system, 3-47
Loan Limit edits redesign, 4-4-1–4-4-9
Loan origination
options, 0-13
record layouts
Full Loan (Stafford/PLUS) Origination Acknowledgment
(Import from Loan Origination Center), 1-24–1-27
Full Loan (Stafford/PLUS) Origination
(Export to Loan Origination Center), 1-9–1-24
PLUS Credit Decision Acknowledgment
(Import from Loan Origination Center), 1-28
Loan Origination Add Edit Report, example, A-10
Loan origination and change modifications
Academic Year Start and End Date fields, 4-4-15–4-4-20
Additional Unsubsidized Eligibility for a Dependent Student flag, 4-4-10–4-4-14
Anticipated Completion Date field, 4-4-21–4-4-24
Dependency Status field, 4-4-15–4-4-16
Loan Limit edits redesign, 4-4-1–4-4-9
Loan Period Start and End Date fields, 4-4-25–4-4-26
Loan Origination Center (LOC), contact information, 0-2, 0-4, 2-1
Loan Origination Change, record layouts
Export Change Table Values for Field Transmit Numbers, 1-37–-44
Loan Origination Change (Export to Loan Origination Center)
Loan Origination Change Acknowledgment (Import from Loan Origination
Center), 1-29–1-36
Stafford/PLUS Promissory Note Acknowledgment (Import from Loan Origination Center), 1-45–1-49
Loan Origination Change Edit Report, example, A- 11–A-12
Loan Origination Change Record Process Flowchart, chart, 3-11
Loan Origination Change Records
combination system
External Import Change Record, chart, 7-13
receiving from LOC, 7-12
custom system
Loan Origination Change Record Process Flowchart, chart, 3-11 receiving change acknowledgments, 3-10
submitting, 3-9–3-10
Loan Origination Measurement Report, A-31–A-35
Loan Origination Process (PLUS), chart, 3-6
Loan Origination Process (Sub/Unsub), chart, 3-5
Loan Period Start and End Date fields, 4-4-25–4-4-26
Loan Servicer Record, 1-81
LOC. See Loan Origination Center
Management files from the LOC
Actual Disbursement Roster, 3-41
Anticipated Disbursement List, 3-40–3-41
batch integrity rule, 3-42
batch processing and batch IDs, 3-42
Duplicate Student Borrower Report, 3-40
gross disbursement calculations, 3-44–3-46
Inactive Loans Report, 3-40
leap year logic, 3-48
loan fee calculations, 3-47
net disbursement calculations, 3-47
rounding logic table, 3-43
30Day Warning Report, 3-40
Master Promissory Note (MPN). See Printing the Master Promissory Note;
Promissory note modifications; Promissory note paper manifests
Measurement Tools Reports, examples, A-18–A-47
Message classes
batch edit, 4-3-8–4-3-9
Summary of Direct Loan Message Classes, 1-2
Modifications matrix, 1999-2000, 4-2-1–4-2-5
MPN. See Printing the Master Promissory Note; Promissory note modifications; Promissory note paper manifests
Net disbursement calculations
combination system, 7-5
custom system, 3-47
NSLDS, contact information, 0-5
OCR. See Optical character reader
Office of Postsecondary Education (OPE), contact information, 0-7
OPE. See Office of Postsecondary Education
Optical character reader (OCR)
MPN redesign and, 4-5-3
PLUS Promissory Note redesign and, 4-5-32
Origination Change Measurement Report, A-22–A-24
PC requirements, 0-14–0-15
Pending codes, 3-30
PLUS Credit Decision Acknowledgment, example, A-48
PLUS Credit Decision Update (Override) Process, chart, 3-8
Predefined Queries, A-60–A-61
Printing the Direct Stafford Loan Promissory Note, 7-14–7-15Printing the Direct Subsidized/Unsubsidized Loan disclosure
new for 1999-2000, 312
options, 3-12
specifications table, 3-13–3-21
Printing the Master Promissory Note. See Promissory note
modifications
new for 1999-2000, 3-21
options, 3-22
specifications table, 3-23–3-24
Printing the PLUS Loan Application and Promissory Note, 7-14–7-15
processing, 3-25
specifications table, 3-26–3-29
Privacy Act Warning Record, example, A-64–A-65
Processing custom system data
about, 3-1–3-2
Allocation/Reallocation Statement, 3-33
booked disbursements, 3-2
booked loans, 3-2
disbursement, 3-34–3-37
full origination records, 3-3–3-8
funds drawdown, 3-33
loan origination change record, 3-9–3-11
printing the disclosure, 3-12–3-21
printing the Master Promissory Note, 3-22–3-24
printing the PLUS Loan Application and Promissory Note, 3-25–3-29
promissory note paper manifests, 3-29–3-32
Promissory Note Acknowledgment, example, A-49
Promissory note "electronic" manifest, elimination, 4-5-1–4-5-2
Promissory Note Measurement Report, A-25–A-27
Promissory note modifications
“electronic" promissory note manifest elimination, 4-5-1–4-5-2
MPN process implementation, 4-5-4–4-5-22
OCR improvements, 4-5-3, 4-5-32
Promissory note paper manifests
anticipated disbursement values, 3-32
combination system creation, 7-15–7-16
custom system creation, 3-29–3-30
funds drawdown, 7-16
incomplete codes, 3-30
loan amount requested, 3-32
note amount, 3-32
note identification, 3-32
pending codes, 3-30
Promissory Note Process, chart, 3-31
receiving acknowledgments, 3-30, 7-16
reject codes, 3-30, 7-16
reprinting, 7-16
sequence number and, 7-16
Stafford Promissory Note Shipping Manifest example, A- 12
Promissory Note Process, chart, 3-31
Promissory Note Volume Measurement Report, A-42–A-44
Reconciliation modifications
DLSAS redesign, 4-8-1–4-8-5
DLSAS redesign sample document, 4-8-5
Record layouts. See Combination record layouts; Custom record layouts
Record Layouts, Header, 1-4–1-6
Record Layouts, Trailer, 1-7–1-8
Reject codes, 3-30, 7-16. See Custom edits
Report modifications
Duplicate Student Borrower Report sample document, 4-9-3
Duplicate Student Borrower Report update, 4-9-1–4-9-3
Inactive Loans Report option, 4-9-4–4-9-6
Inactive Loans Report sample document, 4-9-6
Social Security Number, Name, and Date of Birth Change
Report, 4-9-7–4-9-9
Social Security Number, Name, and Date of Birth Change Report sample document, 4-9-9
Rounding logic
gross disbursement calculations, 7-2–7-4
loan fees and net disbursement calculations, 7-5 tables, 3-43, 7-1
Sample documents
DLSAS, 4-8-5
Duplicate Student Borrower Report, 4-9-3
Inactive Loans Report, 4-9-6
Social Security Number, Name, and Date of Birth Change Report, 4-9-9
School Reconciliation
DLSAS, 3-383-39 implementation details, 3-39 options, 3-38
record layouts
Direct Loan School Account Statement (Import from Loan Origination Center)
Part I Cash Summary Section (Record Type "T"), 1-61–1-65
Part 11 Cash Detail Section (Record Type "D"), 1-66–1-68
Part III Loan Detail Section (Record Type "L"), 1-69–1-74
Optional Loan Detail Exception File (Export to Loan Origination
Center), 1-75–1-80
resolving discrepancies, 3-38–3-39
Social Security Number, Name, and Date of Birth Change Report, 4-9-7–4-9-9
example, A-9
Stafford Promissory Note
example, A-13–A16
new process for 1999-2000, 715
Stafford Summary Record, example, A-65A-67
State/Country/Jurisdiction Codes, custom system, 1-82
State/County/Jurisdiction Codes, combination system, 5-18
Summary of Direct Loan Message Classes, 1-2
System modifications implementation. See Custom system modifications implementation
System options, 0–10. See Combination EDExpress/Institution System; Custom system; EDExpress
Technical assistance, sources and contact information, 0-3–0-8
30Day Warning Report
custom system, 3-40
example, A-7
30Day Warning Report File, combination system, 7-26–7-27 Title IV WAN Customer Service, contact information, 0-5 Tracking Batches, 1-3
Trailer
record fields for totals, 4-3-4–4-3-7
record layouts, 1-7–1-8
Universal Automation Labs (UAL), contact information, 0-8
William D. Ford Federal Direct Loan Program. See Direct Loan Program
November 1998 (19992000)Direct Loan Technical Reference Index
138 (H) 1