ABOUT the JOB (ATJ) TEMPLATE LAST UPDATED February2014

/ About
The
Job.

ABOUT THE JOB (ATJ) TEMPLATE – LAST UPDATED February2014

Notes for recruiting departments

The purpose of these notes is to provide recruiting managers with some further guidance on completing the template.

A. ACTION NOW – complete this action checklist for each ATJ / X

Are you using the most up-to-date version of this template available to download at

Once you have the job description and person specification in place, give full consideration to the grading of the post in line with the agreed University grade profiles

Generic About the Job templates are available at:
All University staff contribute to achieving the University’s Mission, Vision and Identity as detailed within the Strategic plan. Make sure that you build reference to these principles into the responsibilities of each role.
For academic posts: The University's expectations of the qualities and responsibilities of its academic staff are presented in the Sheffield Academic statement Please refer to this when creating the ATJ for all academic posts.

All prompts are in italics. Please remove them before submitting the completed ATJ.

Check all text that you provide is in TUOS Blake font, size 12

Attach the completed ATJ to the job requisition in e-Recruitment in Word format.

B. ACTION POST-APPOINTMENT

Provide the appointee with a copy of the ATJ as part of her/his induction. This document will form the foundation of the induction process and future review of the appointee’s development.

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/ About
The
Job.

Department of xxx

Faculty of xxx

Action: Use this section to set the context of the post. Provide a concise and relevant summary overview of (1) the department and (2) how the post will contribute to the aims and objectives of the department and fit in with the University’s Mission, Vision and Identity as detailed in the Strategic Plan. It is recommended that you also include a web link to your departmental web pages for candidates interested in further detail.

Action: Summarise as bullet points the main duties involved in this role in order of importance, including planning and organising, resource management responsibilities, communicating and embedding the University’s Strategic Plan.

Main Duties and Responsibilities

xxx
xxx
Any other duties, commensurate with the grade of the post (Insert this for all posts)

Action:

Be aware that the criteria set within the person specification will form the basis on which you will measure all applicants and their suitability to undertake the post. With effective selection action planning you can identify at the outset of the selection process which form of assessment will most effectively measure the criterion in question, eg application, interview, presentations, writing tests, technical test etc.
The headings and examples included below may not be appropriate for all grades of post, please amend both to suit the needs of the post.
To assist with shortlisting online via e-Recruitment, please number the criteria. You can then refer to this criteria within the online notes section.
Please use an ‘X’ to mark criteria as essential or desirable, as other icons may not be viewed by some MAC users.

Applicants should provide evidence in their applications that they meet the following criteria. We will use a range of selection methods to measure candidates’ abilities in these areas including reviewing your on-line application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post.

Criteria / Essential / Desirable
Qualifications and experience
List the experience and qualifications required (insert ‘or equivalent’ where relevant).
1. / eg Have a good honours degree (or equivalent experience).
2. / eg Proven teaching ability, ideally with a teaching qualification.
Management skills
3. / eg Knowledge of relevant systems, policies, legislation and quality standards
4. / eg Experience of motivating and communicating with a team of staff.
Communication skills
5. / eg Effective communication skills, both written and verbal, report writing skills, experience of delivering presentations ; communicating to staff at all levels the organisation’s strategic plan and their personal contribution towards it
6. / eg Excellent customer service skills, with experience of responding efficiently and effectively to phone and email enquiries.
Team working
7. / eg Experience of building and developing a team and aligning the day-to-day work and goals of the team with the organisation’s strategic vision.
Supporting staff performance
8. / eg Experience of reviewing individual/team progress and performance and embedding organisational strategy into individual performance planning.
9. / eg Ability to motivate high performance in others.
Problem solving and decision making
10. / eg Ability to develop creative approaches to problem solving.
11. / eg Ability to analyse and solve problems with an appreciation of longer-term implications.
Project management
12. / eg Ability to assess and organise resources, and plan and progress work activities.
13. / eg Experience of a range of project management approaches.
Personal effectiveness
14. / eg Experience of developing and maintaining a network of contacts throughout own work area.
15. / eg Experience of adapting own skills to new circumstances.

Action: COMPLETE/DELETE as applicable:

This post is fixed-term with a start date of XXX and an end date of XXX.

This post is open ended.

This post is full-time:

This role has been identified as a full-time post, but we are committed to exploring flexible working opportunities with our staff which benefit both the individual and the University (See we would consider flexible delivery of the role subject to meeting the business needs of the post. If you wish to explore flexible working opportunities in relation to this post, please contact the recruiting department via the contact details provided below.

This post is part-time:

Grades 1-6: specify number of hours per week eg working 21 hours per week

Grades 7+: specify working commitment as a percentage eg 60%,

State specific days if required for business need or if negotiable insert “working pattern to be agreed”

Note – posts of 16 hours or less may also be suitable for advertisement in the University of Sheffield Student Jobshop run by the Careers Service.

Terms and conditions of employment:(DELETE as applicable) Will be those for Grade X staff. Or Will be those for XXX (insert the name of the organisation) staff, see Appendix X.

Salary for this grade: £xx,xxx - £xx,xxx per annum pro-rata (DELETE pro-rata if not applicable). Potential to progress to £xx,xxx per annum through sustained exceptional contribution.

More details on salaries, terms and conditions and our wide range of benefits for staff are available at

Closing date: TO BE CONFIRMED BY HR

Informal enquiries:

For all on-line application system queries and support, contact: .

For informal enquiries about this job and department, contact: NAME on on 0114 222 xxxx.

Criminal records check:

(DELETE if not applicable. If a check is required confirm with your HR contact which option is relevant to the post )

(Option 1)Please note that due to the duties of this post, the appointee will be required to obtain a satisfactory Basic Check - Disclosure Scotland.

(Option 2)Please note that as this post is exempt from the Rehabilitation of Offenders Act 1974, a satisfactory Disclosure and Barring Service Disclosure will be required for the appointee. If you have a spent criminal record and are invited to interview for this post, you are required to provide details of your convictions in confidence, with the job reference number/ title of post/recruiting department, in advance of the interview to the Assistant Director HR Operations, Human Resources, The University of Sheffield, The Arts Tower, Western Bank, Sheffield, S10 2TN (mark the envelope PERSONAL). This information will be treated as strictly confidential and will only be considered if you are invited to interview for the post.

(Option 3 DELETE if not involving work with children or vulnerable adults)

If you have been barred from working with children or vulnerable adults by the Disclosure and Barring Service it is a criminal offence to apply for a post involving regulated activity with children or vulnerable adults. Regulated activity involves contact of a specified nature. If you are unsure if you may apply for this post for this reason then please contact XXX (insert HR Advisers name and contact details) in Human Resources for further information.

(DELETE if post does not include access to biological services facilities)Appointment to the post will be subject to a security check, which will be carried out for the preferred candidate.

Health assessment:(DELETE if not applicable)

Please note that due to the duties of this post, the final appointment will be subject to the completion of a satisfactory health assessment from the University Staff Occupational Health Service.

Following the closing date, you will be informed by email whether or not you have been shortlisted to be invited to participate in the next stage of the selection process. Please note that due to the large number of applications that we receive, it may take up to two working weeksfollowing the closing date before the recruiting department will be able to contact you.

It is anticipated that interviews and other selection action will be held on XXX. Full details will be provided to invited candidates.

The University of Sheffield is committed to achieving excellence through inclusion.

The University of Sheffield is proud to be a Two Ticks employer

Professional Services have achieved the Investors in People Standard

(DELETE for Non-Professional Services Departments)

The University has achieved the Athena SWAN award for Women in Science, Engineering and Medicine

(DELETE for non-Science, Engineering, Medicine, Dentistry & Health Departments)

The Medical School has achieved the Athena SWAN award for Women in Science, Engineering and Medicine (DELETE for non-Medical School posts.)