Town & Country Hotel
San Diego, California
Wednesday, March 24, 2010
MINUTES
Item / Action / Who / Due DateA. Welcome and Call to Order:
Present were:
· John Arena, PhD, President
· Carmen Russoniello, PhD, President-Elect
· Aubrey Ewing, PhD, Immediate Past President
· Chris Gilbert, PhD, Secretary-Treasurer
· Barbara Peavey, PhD, Director
· Gabriel Tan, PhD, Director
· Michael Linden, PhD, Director
· Alan Pope, PhD, Director
· David Stumph, IOM, CAE, Executive Director
B. Review and Approve Minutes:
1. Minutes – 2/8/2010
MSC, the Minute of the February 8, 2010 Board of Directors’ conference call were approved as presented. / Action: file in permanent records / Staff / Done
C. President’s Report:
1. Biofeedback/Neurofeedback Alliance:
a. IEEE Project & Fees: John presented the membership fees and why it is important to join. This is an initiative of the Biofeedback/Neurofeedback Alliance (BNA) lead by the International Society of Neurofeedback and Research (ISNR). The purpose is to confirm or refute claims made by equipment providers. By consensus, the Board agreed to apply for full membership with IEEE. / Action: Apply for IEEE membership / Stumph / 4/30/10
D. President-Elect’s Report:
1. Committee teams for 2010: Carmen noted that his focus would be on youth on committees and in leadership positions wherever possible and as appropriate. Several assignments are in the works. Will have more to report in an upcoming conference call.
2. Goals and Priorities: Carmen challenged each Board member to get on the program as a speaker for non-biofeedback conferences for such entities as physical therapy, medicine, occupational therapy, nursing, and etc.
3. Membership: A program should also be developed to encourage each member to recruit one additional member. David noted that AAPB has a member-get-a-member program and that marketing of it will need to be reactivated. / Action: Appoint committee chairs
Action: Speakers on Non-BF programs
Action: Reactivate & market member-get-a-member program / Russoniello
All Board Members
Staff / 4/30/10
12/31/10
5/15/10
E. Immediate Past President’s Report:
1. Nominating Committee Report: Aubrey announced the outcome of the Board elections as follows:
· Gabriel Tan, PhD, President-Elect
· Maria Karavidas, PhD, Director
It was noted that since two years remain from Gabriel’s term as Director, the Board will need to appoint someone to complete the term. After brief discussion, it was agreed to invite Jeff Bolek, PhD, to fulfill the remainder of this term.
Aubrey will work with staff to ensure that the winners and those who also ran are notified.
2. Website Update: Aubrey noted that there is still much to be done in updating the content of the website. The work to date has focused on the disorders section. He asked Board members to review those disorders on the site that they have expertise and to offer their suggestions and edits as appropriate.
a. Web Advertising Proposal: Aubrey presented an option to offer sponsorship of various sections of the website. The proposal is still under consideration and will be presented to the Website Task Force for consideration and further development. / Action: Invite Dr. Bolek to join the Board
Action: Election notifications
Action: Review & Edit Disorders
Action: Refine Web sponsorship Proposal / Russoniello
Ewing/Stumph
All Board Members
Ewing/Website Task Force / Done
Done
9/1/10
6/30/10
F. Financial Review
1. February 2010 Statements
a. Balance Sheet: David noted that while cash has remained somewhat constant from this year to last, net revenue is down by over $12,000. Total assets are up by about $6,000. The Board for detail related to the accounts receivable and payable.
b. Income Statement: Registration for the conference is fairly strong with an increase in registration of nearly 10%. The number of preregistrations for the Neal Miller Celebration Dinner are low which may help the overall financial outcome for the meeting. Total revenue for the year is at 50.6% of the full year budget. This is primarily due to the dues received in 2009 for 2010 that were realized in January along with dues renewals received in January and February. It is also related to conference revenue received through February. / Action: Backup data for receivables and payables / Stumph / 4/30/10
G. Executive Director’s Report
1. 2012 Meeting Location: David noted that no arrangements have been made to date for the 2010 meeting. After brief discussion, it was agreed that requests for proposals will be sent to Philadelphia and New York.
2. Current Membership Statistics: The total number of members is down by 216 compared to this time last year. Board members have made contact with lapsed members with some success. If was agreed that the calls/contacts will be continued.
3. AAPB Social Media Sites: David noted that AAPB now has Facebook and Twitter accounts. The goal is to reach out to younger members. David noted that it is important to have a task force, perhaps as part of the Website Task Force, to be responsible to feeding information designed to drive traffic to the accounts.
4. Wikipedia site update: David noted that Fred Shaffer, PhD, had updated the Wikipedia site for both AAPB and for Biofeedback. He will be acknowledged for his contribution at the President’s Reception.
5. Volunteer Recruitment: David distributed clipboards and forms asking Board members to each recruit six volunteers. Committees are listed on the form. A prize will be provided to the first members to present six volunteers. A Call for Volunteers will also be sent to all members following the conference. / Action: Send RFPs to NYC and Philadelphia
Action: Call lapsed members
Action: Feed info to social media sites / Staff
Board Members
Website Task Force / 4/30/10
5/31/10
ongoing
H. Consent Agenda:
1. Written reports of items not requiring action
a. Membership Committee
b. Biofeedback, A Clinical Journal
c. Applied Psychophysiology and Biofeedback – Editor’s Report
d. University Outreach Task Force
MSC to accept all reports as presented.
I. Action Items:
1. Membership Committee
a. Adding additional people to this group representing more geographical areas: The recruitment activities at the conference were noted along with a plan to send an eblast to the AAPB membership to solicit volunteers.
b. Develop a Student/University Recruitment Program: Barbara suggested a thank you letter to the student presenters from the President and ask them to join AAPB and invite them to join a committee. John and Carmen noted that they plan to attend the Student Pizza Party and will promote both at that time. The committee will be tasked with developing and executing an extensive membership campaign. The Board also discussed the chapter affiliation process and suggested that it be formalized to require that membership lists be shared on a regular schedule, that there be a defined procedure to applying for use of AAPB’s APA accreditation for CE credits, and to ensure that the bylaws of each chapter is in concert with those of AAPB.
c. Chair’s resignation: Carmen indicated that he needs to confirm the chair position with someone with whom he has been in contact.
2. Membership Survey Overview: David presented a preliminary overview of the survey highlighting the membership profile as follows:
a. The split between men and women members responding to the survey was fairly equal.
b. A significant number of members are over 50 years of age supporting Carmen’s goal of reaching out to students and those new to the field.
c. Nearly 25% of the current members learned about AAPB via a recommendation from a faculty member and an additional 20% plus from a colleague.
The full survey will be shared with the membership committee for their analysis and use in developing a membership campaign.
3. Biofeedback Clinical Journal:
a. A new agreement has been executed with Allen Press moving the clinical journal, Biofeedback, to an online publication. The online platform will allow for full searchibility of the publication which is expected to offer greater access for research citings, expanded library use and subscriptions, and the ability to obtain index listings with PubMed and other sources.
b. The process of negotiations with Allen Press has been difficult leaving questions as to our long-term viability for an ongoing relationship.
c. The new contractual relationship will be monitored closely and we will take the time during this new shorter contract to review other publishing options.
4. University Outreach Task Force: The Board received and acknowledged the resignation of the chair for this task force. / Action: Call for Volunteers
Action: Develop membership campaign
Action: Develop defined process/benefits to be a chapter
Action: Recruit Membership Committee Chair
Action: Deliver survey to Membership Committee
Action: Seek alternative publishing options
Action: Seek new chair / Staff
Membership Committee
Staff
Russoniello
Stumph
Stumph/Moss
Stumph/
Russoniello / 5/31/2010
8/1/2010
6/30/2010
Done
Done
12/31/2010
Done
J. Strategic Plan: John reviewed the current plan and updated it with new strategies taking into account those that had either been accomplished or were no longer relevant. The updated plan is attached. / Action: Update and attach plan / Stumph / Done
K. New Business:
1. John reported on a new liaison relationship that has been established with the American Society of Electroneurodiagnostic Technologists. The agreement includes an exchange of complimentary annual meeting registration for the respective presidents and executive directors and free exhibit space for each other’s trade shows.
2. A replacement to fill Gabe’s incomplete term of office as a result of his election to president-elect was discussed. MSC, the Board agreed to leave the appointment to incoming president, Carmen Russoniello.
3. Aubrey offered his parting comments suggesting that the Board undertake a strategic planning session as soon as feasible as that becomes the driving force for the accomplishment of new initiatives. In reviewing lessons learned from his years on the Board, Aubrey encouraged the Board to focus on membership growth, financial stability, and moving beyond membership as the primary source of revenue. He suggested that there may be a wealth of opportunity to increase revenue through more effective uses of the website including increased book sales, online education, and other options. He also encouraged the Board to continue and heighten its focus on its university initiatives, advocacy for improved insurance coverage, and defining AAPB’s ongoing relevance. In his role as chair of the Website Task Force, Aubrey asked for support for the Board in providing items for posting on Facebook and Twitter.
4. Carmen introduced the subject of a possible name change for AAPB noting that the current name is not recognized by the general public. He further suggested that the annual conference include a session that is specifically directed to public attendance as a means of gaining more public awareness and recognition for biofeedback. / Action: Finalize appointment to fill Gabe’s position
Action: Provide postings for Social Networks / Russoniello
Board / Done
Ongoing
L. Next Meeting:
1. Set Schedule of Meetings for 2010 – it was agreed that a bi-monthly conference call schedule will be established. Dave will solicit an appropriate schedule. / Action: Survey for meeting dates / Stumph / 5/31/2010
M. Adjourn: There being no further business, the meeting was adjourned.
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