Meeting #7 Page 23

January 16, 2017

MINUTES JANUARY 16, 2017

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Exhibit 2.a.

REGULAR MEETING NO. 7

The regular public meeting of the Board of the Library Trustees of the Lake Villa Public Library District, Lake County, Illinois, held at 1001 E. Grand Ave., Lake Villa, Illinois, in said Public Library District at 6:30 PM on the

16th day of January 2017, was called to order by President Gundrum.

ROLL CALL: / Secretary Nieman called roll. The following Trustees answered present: Pat Gallagher, Tony Gundrum, David Hartwig, Doug Nieman, Merry Quinn-Krajniak, Kathleen Rettinger, and Barb Venturi. Also present: Director Andy Lentine and Administrative Services Coordinator Julie Binkley. Guests: StudioGC representatives Rick McCarthy and Darren Schretter, Independent Construction Services (ICS) representative Dan Eallonardo, Jody Stoughtenger, Tracy McGrath, Dawn Suchy, Joy Gajda, Ryan Brandes, James Stout, Dominic Marturano, and Daniel Venturi.
APPROVAL
OF AGENDA: / PRESIDENT GUNDRUM REQUESTED A MOTION TO AMEND THE AGENDA AS PRESENTED. TRUSTEE HARTWIG MOVED TO AMEND THE AGENDA BY MOVING THE PUBLIC COMMENTS PORTION TO THE BEGINNING OF THE MEETING BEFORE THE BUILDING CONSTRUCTION PROJECT UPDATE. TRUSTEE NIEMAN SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0.
PUBLIC COMMENTS: / Guests Dawn Suchy, Jody Stoughtenger, Tracy McGrath, and Ryan Brandes introduced themselves to the Board. They expressed their continued desire to have the “Lindenhurst” community name on the new library building.
PRESENTATION: / StudioGC representatives Rick McCarthy and Darren Schretter provided the Board with an update on the latest building renditions, which focused on a new entrance concept and some interior design options. They also provided the Board with an update on the estimated budget for the project.
APPROVAL OF MINUTES: / TRUSTEE NIEMAN MOVED TO APPROVE THE BOARD MEETING MINUTES OF
DECEMBER 12, 2016. TRUSTEE VENTURI SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0.
TRUSTEE HARTWIG MOVED TO APPROVE THE BUILDING & GROUNDS AND PRESIDENT’S REPORT MEETING MINUTES OF DECEMBER 12, 2016. TRUSTEE NIEMAN SECONDED THE MOTION. UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0.
PRESENTATION OF BILLS: / January disbursements were presented in the amount of $291,647.38. December payroll was $105,846.01.
TREASURER’S REPORT: / Account balances as of December 31, 2016 were as follows: NorStates NOW Account=$129,734.76; Schwab Investment Account=$16,438,016.32; Schwab Short Term Account=$4,893,019.33. Replacement Property Taxes in the amount of $601.52 and Impact Fees in the amount of $748 were received in December from the Village of Lake Villa and Village of Grayslake.
APPROVAL OF BILLS: / TRUSTEE NIEMAN MOVED TO APPROVE THE BILLS AND TREASURER’S REPORT AS PRESENTED. TRUSTEE GALLAGHER SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-7: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, RETTINGER, AND VENTURI; NAYS-0; ABSENT-0.
TRUSTEE HARTWIG MOVED TO TRANSFER $400,000 FROM THE SCHWAB ACCOUNT TO THE NORSTATES NOW ACCOUNT TO COVER SALARIES FOR DECEMBER AND DISBURSEMENTS FOR JANUARY. TRUSTEE NIEMAN SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-7: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, RETTINGER, AND VENTURI; NAYS-0; ABSENT-0.
COMMITTEE REPORTS: / Executive Committee - President’s Report – President Gundrum
No report at this time.
Audit & Finance – Trustee Venturi
No report at this time.
Building & Grounds -Trustee Gallagher
No report at this time.
Building Construction - Trustee Gallagher & Trustee Gundrum
No report at this time.
Friends – Trustee Gundrum
President Gundrum reported that the Friends recently held their annual recognition luncheon. Director Lentine acknowledged and thanked the Friends for their efforts and stated that we are very fortunate to have such a dedicated Friends group.
Director’s Report
Director Lentine congratulated Admin Services Coordinator Binkley for recently achieving the PHR certification and also congratulated Elisa Guieffier on her promotion to Head of Youth Services.
Director Lentine also reported that we completed and submitted the application for the Live and Learn Construction Grant. The Live and Learn Construction Grant Program is funded by annual state legislative appropriation and assists public libraries with construction costs of their facilities.
COMMUNICATIONS: / The Communication folder consisted of:
¨  A thank you note from recently retired volunteer Carol Denman.
¨  A holiday card/thank you note from Allendale thanking LVDL for our patience and support.
UNFINISHED BUSINESS: / None.
NEW BUSINESS: / Authorize Director to Approve NIMEC Electric Contract (Action)
TRUSTEE HARTWIG MOVED TO AUTHORIZE DIRECTOR LENTINE TO APPROVE THE ELECTRICITY CONTRACT THROUGH NORTHERN ILLINOIS MUNICIPAL ELECTRIC COLLABORATIVE (NIMEC) FOR A PERIOD UP TO 36 MONTHS. TRUSTEE GALLAGHER SECONDED THE MOTION. UPON BEING PUT TO A ROLL CALL VOTE, THE MOTION CARRIED. AYES-7: GALLAGHER, GUNDRUM, HARTWIG, NIEMAN, QUINN-KRAJNIAK, RETTINGER, AND VENTURI; NAYS-0; ABSENT-0.
PUBLIC COMMENTS: / President Gundrum introduced guests Dominic Marturano, Daniel Venturi and James Stout. Mayor Marturano stated that the Village of Lindenhurst is in the process of crafting a resolution regarding the desire to incorporate the “Lindenhurst” community name on the new library building and that the resolution will be on the agenda of the next Village meeting. He also expressed his understanding that the library is a district library and not named to benefit any one community.
Independent Construction Services (ICS) representative Dan Eallonardo addressed questions from the Board regarding the building construction project.
ADJOURNMENT: / There being no further business, at 8:02 PM, TRUSTEE VENTURI MOVED AND TRUSTEE NIEMAN SECONDED THAT THE MEETING BE ADJOURNED.
UPON BEING PUT TO A VOTE, THE MOTION CARRIED. AYES-7; NAYS-0; ABSENT-0. The next regular Board Meeting is scheduled for 6:30 PM, February 13, 2017.

Secretary