RHA Senate Monday, February 23rd, 2015

Meeting started at _6:00__

I. Roll Call

II. Senate Reports:

a) Community Service Committee- Not Present

b) Food Service Advisory Committee- Present

  • The next food service meeting is March 4th.

c) Sports and Recreation- Not Present

d) NRHH- Not Present

e) Housing Advisory Committee- Present

  • The housing advisory committee chair is working on placing more Wi-Fi routers in the halls.

f) Fundraising Committee- Not present

g) Environmental Sustainability- Not Present

h) Policies and Procedures- Not Present

i) Lumberjack Lodge- Not Present

j) Wisely- Not Present

k) Todd- Not Present

l) North- Present (arrived late)

  • North hall is working on a Laundry tag program
  • There are currently no HC meeting times.
  • Elections have just taken place, so North is working on getting the exec board up and running.

m) Hall 10- Not Present

n) Mays- Present (late)

  • HC meetings are Mondays at 8:00 pm.

o) South- Not Present

p) Lumberjack Village- Not Present

q) Hall 14- Present

  • Hall 14 is getting the decorations needed for Showcase.
  • The HC meetings are every Sunday at 8:00 pm.

r) Griffith- Present

  • Griffith is currently figuring out the best meeting time for HC.
  • Griffith is also getting everything ready for Showcase.

s) Hall 16- Present

  • Hall 16 has completed HC elections.
  • HC meetings are Tuesdays at 7:00 pm.
  • Hall 16 will be partnering up with Steen for casino night.

t) Steen- Present

  • HC meetings are Mondays at 8:00 pm.
  • Steen’s casino night will take place this Saturday at 8:00 pm.

u) Kerr- Present

  • HC meetings are Thursdays at 8:00 pm.
  • Kerr will have a prom night on March 24th. (Formal attire)

v) Hall 20- Present

  • Hall 20 has elected the exec board but ran into complications and could possibly have another election.
  • Hall 20 is currently working on Showcase ideas and getting ideas for programs.
  • HC meetings are Mondays at 4:00 pm. (possible to change)

w) Lumberjack Landing – Not Present

x) University Woods- Present

  • University Woods is working on Showcase Saturday decorations.
  • HC meetings are Tuesdays at 8:00 pm.

y) President Elliot- Present

  • Elliot is working on BWE tasks, e-mailing HD’s, creating agendas, and helping Bussiere with Parents Day.

z) Vice President Bryson- Present

  • Bryson is working on BWE tasks.

aa) Hall Council Coordinator Lusk- Present

  • Lusk has finished the newsletter and informed everyone that they were sent to their titan e-mail.
  • Lusk is also working on BWE tasks and the HC manual.

bb) Marketing Coordinator Bradford- Present

  • Bradford finished the RHA board in the SC with Clark.
  • Bradford uploaded bid examples on the RHA website.
  • Bradford is also working BWE tasks and helping with Parents Day.

cc) Secretary Hernandez- Present

  • Hernandez has been working on minutes and BWE tasks.

dd) National Communications Coordinator Clark – Present

  • Clark is working on BWE tasks, exec bid, and finished the RHA board with Bradford.

ee) National Communications Coordinator In training Bussiere– Present

  • Bussiere is working on Parents Day.

ff) Advisor –Not Present

III. Old Business:

Executive Letters of Intent: President Elliott

  • The letters of intent were due last Wednesday.
  • If you did not turn in a letter of intent, you may still be able to run for a position if you speak with Elliot.

Spring Retreat: HCC Lusk

  • There were contract issues with Sky Ranch which is why retreat was cancelled.
  • We will be using the money for retreat for another project.

T-Shirts: MC Bradford

  • Bradford is still taking money for sponsorship of the t-shirts.
  • The cost for shirts is:
  • Large halls- $50 for 5 shirts
  • Small halls- $25 for 2 shirts

Concessions: President Elliott

  • Next concession stand opportunity is Thursday, February 26th.
  • The following concession stand opportunity will be March 5thwithLusk and Bryson.

IV. New Business:

Parents Day Chair:Bussiere

  • Parents Day will take place on September 19th.
  • The theme is Into the Woods.
  • Available chairs and descriptions:
  • Volunteer Chair- responsible for recruiting and managing groups of volunteers and organizations on campus. Strong communication skills and management are required.
  • Marketing Chair- responsible for communication with businesses and organizations in the SFA area to gain sponsorship. Also in charge of keeping businesses and organizations informed monthly.
  • Advertising Chair- responsible for creating flyers, post-cards, letters and invitations for Parents day as well as assisting the Marketing Chair.
  • Registration Chair- responsible for receiving invoices from Parents Registration and inputting data into a spreadsheet. You will also need to plan the packing parties and be present during registration.
  • Events Committee (2 people) - responsible for coordinating all events and programs during Parents Day as well as to supervise and ensure the best quality.
  • Welcome Ceremony Chair- responsible for the set-up of the Welcoming Ceremony, including but not limited to decorations, seating chart, music, and VIP Treatment.
  • The applications are available in the Halls.
  • Interviews for the chairs will be taken next week.

Food Service Meeting: VP Bryson

  • The next food service meeting is March 4th at 3:00 pm in the Village Conference Room.

Executive Applications: President Elliott

  • Exec applications are due this Wednesday, February 25th.
  • Presentations will take place at Senate on March 9th and GA on March 23rd.

Showcase Saturday: NCC Clark

  • Showcase Saturday is this Saturday,February 28th.
  • The theme isTake a Trip, the SFA Way. Basically decorate your hall as your ideal vacation.
  • Decorations should be up by 10:00 am, and judging will take place from 10:00-12:00 pm.
  • If supplies are needed, they are available for check-out at the RHA office.
  • The halls are responsible for decorating their halls for prospective students.
  • The criteria for hall decorating include neatness, relevance to the theme, and creativeness.
  • The HOTY points for decorating are as follow:
  • 1st place- 4 points
  • 2nd place- 3 points
  • 3rd place- 2 points
  • Honorable mention- 1 point

HOTY/Bidding/Voting: Secretary Hernandez

  • 19 RHA members must be present in order for voting to take place, so make sure your hall council participates.
  • A bid is an electronic document that shows why you should receive the position or award you wish to receive.
  • HOTY Bids are due March 23rd by 5pm.
  • Exec Bids are due March 25th.
  • HOTY Bids will be presented March 30th(Senate).

Committee Chairs: VP Bryson

  • Five committee chairs are available, including:
  • Community Service
  • Policy and Procedures
  • Environmental Sustainability
  • Sports and Recreation
  • Fundraising

Best Week Ever: HCC Lusk

  • BWE will take place April 27th- May 1stwhich is the week before dead week.
  • The days with the corresponding events and times are listed below:
  • Monday- Zumba 6:00-7:00 pm
  • Tuesday- Silent Library 6:00-8:00 pm
  • Wednesday- Dizzy Dodgeball 6:00-8:00 pm
  • Thursday- Scavenger Hunt 6:00-8:00 pm
  • Friday- Splatterbeat 6:00-8:00 pm
  • If you’d like to volunteer feel free to come and ask a exec!

V. Final Announcements/ Final Comments

  • A list for HC’s contact information was passed around by Lusk.
  • It is the HC Presidents job to come to Senate or appoint someone to go in their place.
  • HC mail-boxes are located in the RHA office and should be checked often as important info is given to the Hall councils.

Next GA: March 2nd Miller Science #139 @ 6:00pm

VI. Meeting Adjourn _6:24_pm

Meeting adjourned by Marketing Coordinator Bradford and seconded by Steen.

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