A Co-Production Between Tutti Frutti and York Theatre Royal

A co-production between tutti frutti and York Theatre Royal

Stage Manager - Job Description

Position: Stage Manager for the production of Ugly Duckling

Responsible to: Artistic Director of tutti frutti productions (tfp)

Responsible for: Performers

Objectives and Responsibilities

1. To stage manage the four week rehearsals.
2. To stage manage the production of the York Theatre Royal run.

3. To take responsibility for the set, costumes and all technical aspects of the

production (operating sound and lights).

4. To handover the rehearsal book and comprehensive notes to the touring

stage manager

Key Duties

1. To stage manage the four week rehearsals (incl production week)

1.1  To work alongside the Director, Designer, Movement Director, Composer, Production Manager and York Theatre Royal (YTR) Stage Manager on the play during the rehearsal period.

1.2  To work with the Artistic Director to liaise with all production staff at YTR and keep clear lines of communication.

1.3  To assist and support the Designer in building, making props and organising costume buying.

1.4  To work with the Composer and Lighting Designer (at York Theatre Royal) to provide technical support during rehearsals (lights and sound).

1.5  To manage the production petty cash in liaison with the Production Manager (YTR) and General Manager (tfp).

1.6  To take responsibility for the production book during rehearsal.

1.7  To organize weekly production meetings in liaison with the Production Manager. To record the meeting and distribute minutes.

1.8  To distribute rehearsal notes.

1.9  To co-ordinate actors calls with the Director.

1.10 To source and provide rehearsal props, set and technical equipment as required and to ensure the rehearsal room is well organised.

1.11  To organise the get in of the set during rehearsals. Working with the designer and actors to ensure assembling set is systemized. To oversee and organise the get out of the set and loading of the touring van as required.

1.12 To develop a good working relationship with the performers.

1.13 To keep good lines of communication between the company and the tfp office (Tour Administrator and General Manager).

1.14 To become familiar with all the touring information, touring systems and paperwork associated with the tour and to hand over relevant information to tour stage manager.

1.15 To liaise with the Production Manager of York Theatre Royal as required.

1.16 To prepare in advance all information required for first few week of touring.

1.17 To prepare in advance all technical aspects of the production for the first week of touring (regarding lighting and sound operation of the show)

2. To stage manage the production of the York Theatre Royal run.

The Stage Manager is responsible for managing the touring team and ensuring the show is carried out in a professional manner.

2.1 To co-ordinate and manage get ins and get outs, if required, working with the acting company and working with technical staff at theatre venues.

2.3 To operate lights and sound for the show. To ensure that technical equipment is in good working order and informing the YTR Production Manager if any problems develop.

2.4 To hold a petty cash account and keep petty cash records in line with company policy, communicating with the General Manager on a regular basis.

2.5 To be responsible for the care of the set and costumes. To work with YTR to arrange the dry cleaning of costumes as necessary.

2.6 To act as the general liaison person for the Company and represent the public face of tfp for the duration of the run.

2.7 To contribute to tfp blogs and social networking in agreement with tfp and following a clear brief.

2.8 To be responsible for the tour file and ensure all paper work is collated and distributed to the touring team.

2.9 To complete after show reports, book reconciliation forms and time sheets.

2.10 To report back regularly at touring team company meetings held throughout the run.

2.11 To be responsible for ensuring the company maintains good communication and to take responsibility by informing the office if any difficulties arise.

PERSON SPECIFICATION – Stage Manager

Essential / Desirable
Qualifications & Training / ·  Evidence of on-going professional development / ·  A degree or equivalent experience in performing arts
·  Training in technical theatre/ stage management
Experience / ·  3 years professional SM experience
·  Working to deadlines and targets
·  Experience of setting up and operating technical equipment (particularly sound and lights) / ·  Collaborating or co-producing work with theatres or theatre companies
Specialist Knowledge & skills / ·  Theatre - local and national provision
·  Organising and managing the ‘get in’ of set, props and technical equipment
·  Lighting – focusing, reading lighting plans
·  Sound – setting up, running, trouble shooting.
·  Computer literacy
·  Strong and effective communication skills
·  Self-motivation and ability to motivate and lead others
·  Problem solving skills
·  Time Management skills
·  Excellent organizational skills
·  Experience of handling petty cash and budgets
·  Excellent communication/ interpersonal skills / ·  Knowledge and understanding of Health & Safety at work
·  Knowledge of ITC/ Equity Contracts
·  Current child protection legislation
·  Prop making and painting
·  Knowledge of operating sound/lights from a laptop
·  Knowledge of Qlab software
Personal Qualities / ·  A passion for theatre
·  An enthusiasm for or experience of working with children
·  An interest in children’s theatre
·  An understanding of and commitment to cultural diversity
·  A flexible and adaptable approach
·  To be self-motivated, be able to work as a member of a team and operate effectively alone.
·  Ability to work and remain calm under pressure
·  A mature and professional manner

Terms and Conditions

All Company members attend regular Company meetings scheduled throughout the tour.

Dates of Contract

Rehearsals (YTR, York) Wed 30th August – Wednesday 28th September 2017

York Theatre Royal run Thursday 28th September – Saturday 14th October 2017

The Team

Director Wendy Harris

Writer Emma Reeves

Designer Catherine Chapman

Composer/Musical Director Tayo Akinbode

Movement Director Holly Irving

Production Manager Jude Cloke, York Theatre Royal

Lighting Designer tbc

General Manager Emma Killick

Tour Administrator Mosa Mpetha

Sales and Marketing Sophie Backhouse

Press & PR Duncan Clarke

Terms and Conditions

tfp is a member of the Independent Theatre Council. As such it operates Equity/ITC agreed contracts and adheres to the guidelines outlined therein. Weekly pay: £460

Holidays

Holiday pay will be due at the current Equity/ITC agreed rate.

Pension

Pension contributions in line with statutory regulations.

Accommodation

During rehearsals and the run at YTR, tfp will arrange and pay for accommodation in digs in York.

tfp is committed to equality of opportunity at all levels of its work.

Application Process

Please send completed application form to by 5pm on Monday 3rd July 2017.

Interviews will take place on Thursday 13th July 2017in Leeds.