/ WEST LOTHIAN HIGHLAND GAMES
Held at Meadow Park, Glasgow Road, Bathgate – Saturday 26 May 2018

TRADE STAND APPLICATION FORM
(please refer to separate guidance notes)
ABOUT YOUR ORGANISATON
Company Name
Contact Name
Address
Telephone No
Email
EQUIPMENT/ACTIVITIES (What equipment will you be bringing on site)
What form does your stand take? Please specify
Please provide details of products to be sold / displayed and range of products.
Will you be using a portable electrical generator? / Yes / No
Will you be using bottled gas? / Yes / No
Do you have a support vehicle which is required on site for loading/ / Yes / No
unloading? If Yes, please detail requirements, including size and type of vehicle, date/times access.
PITCH INFORMATION & COSTS
Snack Bars – Hot food and drink – £120
Inflatables, Childrens rides etc – £100
Craft stalls – £45
Craft stall within marquee – £55
Ice Cream – £100 / Yes
Yes
Yes
Yes
Yes / No
No
No
No
No
SUBMITTING YOUR APPLICATION
The following information must accompany your application:
  • A cheque made payable to West Lothian Highland Games CIC
  • Copy of your public liability insurance – Minimum indemnity £5,000,000
  • Risk assessment
  • Electrical test certificate for unit / vehicle or ancillary equipment
  • Gas safe test certificate for unit / vehicle or ancillary equipment
In addition –
  • For food traders – Evidence of registration with a local authority
  • For mechanical rides / bouncy castles – Evidence of relevantinspection and/or testing
All certification should have been issued no longer than 12 months prior to the event.
A street traders licence is not required as WLHG will hold a market operators licence issued by West Lothian Council.
Please return application to -
Postal Address: Kyle Brookes, 60 Inchwood Avenue, BATHGATE, West Lothian, EH48 2EF.
Your application will not be considered to have been received unless all of the above accompany it. If there is an issue with providing any certification, please advise this on your application.
Enquiries should be emailed to :
DECLARATION
By signing the declaration below you are accepting West Lothian Highland Games CIC Safety rules and conditions of trading, both which can be found within this document.
Please note: By submitting an application you are not guaranteed a pitch; you will be notified of the outcome of your application by 31 March 2018.
The information provided above is correct and accurate to the best of my knowledge. I hereby agree to comply at all times with the Trading Application: Conditions of Trading and Event and Site Safety rules.
I further agree and acknowledge that any:
(a) false or inaccurate statement or information provided by me to West Lothian Highland Games in respect of my trading application;
(b) failure to comply fully with the Trading Application: Conditions of Trading, the Event and Site Safety rules or any other conditions that may be notified to me by West Lothian Highland Games CIC from time to time; or
(c) failure to comply with any statutory requirements, may, at West Lothian Highland Game’s sole discretion, result in my organisation being required to leave the event site.
Signed: ______Name (Print): ______
Date: ______
GUIDANCE YOU SHOULD READ
  • Trading Application: Conditions of Trading
  • Health & Safety Regulations
  • Event Information
  • West Lothian Council Street trader license guidance