OneDrive

Use and limitations

What you will see in OneDrive for Business

·  The differences between OneDrive for Business and other storage services you may currently use for business files: It is quite possible that your business users are already saving and storing files to an online storage service (for example, OneDrive consumer version, Google Drive, or DropBox might be widely used by your users). Online storage services for personal files are user-owned and are great for storing and sharing your latest vacation pictures, but they usually lack the security and encryption needed to store and share your company's business files. Making users aware of differences, such as security measures, helps them understand why they should use OneDrive for Business for documents that are important to their work and to the organization.

·  Determine when to use the OneDrive consumer version versus OneDrive for Business: If some users are using the OneDrive consumer version, it is important for them to know the difference between it and OneDrive for Business. These differences include:

o  OneDrive is for personal files and the business version uses a more robust security model for work files. For example, for saving and sharing your vacation pictures, use OneDrive, but for saving a copy of your hardware budget proposal spreadsheet, you should use OneDrive for Business.

Note:
For information about the differences between OneDrive for Business and OneDrive,
seeWhat is OneDrive for Business.

·  Be aware that there can be more than one OneDrive for Business library per user: In some instances, you might already be using an Office 365 tenant and that tenant’s OneDrive for Business library. If you create or are given access to a new Office 365 tenant, this could easily make a second OneDrive for Business library available (assuming that the user site provisioning permission is enabled). This might happen in cases where one tenant is for a project or division, such as Sales, and the other for a related but different project, such as Metrics. In this situation, you might provision a new personal site in the new Metrics tenant and expect to see their previously saved files from Sales in their new OneDrive for Business library. So it is important to know that:

o  If you provision a new OneDrive for Business in a new tenant, it is totally independent of the existing OneDrive for Business library in the other tenant. Files that are saved to one are not in the other until you move or copy them there.

o  If youuplan to save files to either OneDrive for Business libraries, make sure you create bookmarks for both in their browsers to easily go to each site. Also, make sure to add each as a save location in Office 2013 if it is not already listed. In short, be able to recognize which OneDrive for Business library you are in by looking at the URL in the browser and how to easily navigate to each, and how to save files to each.

o  Be aware that if you are using the OneDrive for Business sync client, you will have a sync client folder on your local computer for each OneDrive for Business library you are using. If you are saving files to your working folder on your local computer, make sure you know which one applies to which OneDrive for Business library.

·  Know the difference between OneDrive for Business libraries in a hybrid environment: If you are using OneDrive for Business in SharePoint Server 2013 and are adding OneDrive for Business in Office 365, again it is important to know that you might have two OneDrive for Business libraries available —one connected to on-premises and one in Office 365. Make sure that you know the differences between the URLs for the two libraries and can easily access both.

Note:
For more information about migrating files from OneDrive for Business in SharePoint 2013
to OneDrive for Business in Office 365, seeMigrate OneDrive for Business document library
files from on-premises SharePoint 2013 to Office 365.

How OneDrive for Business makes life easier

A major impetus for users to take advantage of online storage and sharing from OneDrive for Business is that it makes work lives a lot easier, and it makes files more accessible, no matter the device you happen to be on at the time. You can review the list of the benefits that OneDrive for Business provides. For example, OneDrive for Business allows you to:

·  Share files internally with other employees: Unlike a team site, OneDrive for Business library is designed for unrestricted control by one person. The owner can keep all files private and choose to share specific files or folders to just one person, a group of people, or to everyone.

·  Share files with partners, vendors, or third parties: In Office 365, you can easily share files with external guests simply by providing the party's email address (if allowed by your corporate policy).

·  Work on documents offline to stay productive even when disconnected from the Internet: Using sync capabilities, you can work on a document while offline and save the file to a working folder on their local computer. When they are reconnected to the Internet, the updated file automatically syncs to their OneDrive for Business library in Office 365. If you are using OneDrive for Business in SharePoint 2013 on-premises, this occurs when the user reconnects with their network.

·  Use advanced features like versioning and archiving: Because the backbone for OneDrive for Business is SharePoint Online, it comes with many features that users of team sites are familiar with. This includes:

o  Versioning

o  Recycle Bin

o  Tagging

o  Co-authoring

o  Document preview

o  Simplified search

Note:
For more information about the benefits of using OneDrive for Business, seeOneDrive for Business Live.

How to use OneDrive for Business

Walk through the tasks you will need to do while using OneDrive for Business. You can view examples of how to use OneDrive for Business by drawing from the content at theOffice 365 Learning Center. The Office 365 Learning Center contains a section dedicated to OneDrive for Business users: theStore, sync, and share your work files page.

Information provided includes links to the tasks detailed in the tutorial pages. These tasks include:

·  Dragging and dropping files to OneDrive for Business

·  Seeing your files from other devices

·  Saving and opening files

·  Syncing files with your computer

·  Managing your files in OneDrive for Business

·  Sharing files with others

Note:
For detailed information about how the sync client works, seeHow OneDrive for Business sync works.

Things that can cause problems

Following are common issues that can cause files not to upload correctly. These include:

·  Invalid characters in the file name
The following characters in file names aren't supported when you sync OneDrive for Business:

# (number sign)

% (percent)

< (less than)

> (greater than)

: (colon)

" (double quote)

| (pipe)

? (question mark)

* (asterisk)

/ (slash)

\ (backslash)

The following strings in file names aren't supported when you sync OneDrive for Business:

.files

~$

._

.laccdb

.tmp

.tpm

thumbs.db

EhThumbs.db

Desktop.ini

.DS_Store

Icon

.lock

CON

PRN

AUX

NUL

COM1

COM2

COM3

COM4

COM5

COM6

COM7

COM8

COM9

LPT1

LPT2

LPT3

LPT4

LPT5

LPT6

LPT7

LPT8

LPT9

The following strings in folder names aren't supported when the folder is at the root level for a library:

forms

·  Character-length limits for files and folders
In SharePoint Online and OneDrive for Business, file names and file name paths can have up to 256 characters.
Note - In some scenarios, the limit may be less than 256 characters. Especially if you have a very long URL path for the affected library

·  File types that are restricted from being uploaded due to company policy

·  File size limits for syncing files
There's a 10-gigabyte (GB) file size limit for each file that's uploaded to the OneDrive for Business library

·  Sync folder location set to a network drive
You can't add a network or mapped drive as your OneDrive sync location

·  Open files that can’t be synced
A file that’s currently opened by an application can't be synced by OneDrive for Business. To sync the file, close any application where the file is currently being used, and then sync the file.

Note - This limitation doesn’t apply to co-authoring scenarios when you use the Microsoft Office applications described in the "Office integration" section

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