Using Your New Seniornet Email Address

Using Your New SeniorNet Email Address

There are several ways to access your SeniorNet email account. The simplest is to use the web mail interface provided by the ISP who hosts our domain name “seniornet.org.” The web mail interface option has the additional advantage that you can read or send email from any machine that has an Internet connection.

To do this go to Everyone.net at:

http://www.everyone.net/

In the upper right corner of the screen you will see the tab labeled “Client Log in.” To get inside you will need your email address and email password. Click on the red tab labeled “Client Login” and you will be prompted for that information.

You will see a screen like this which allows you to read, sort, send, organize, or delete your email.

If you would like to use IMAP to read your messages through another e-mail program, such as Outlook, please refer to the back of this sheet for further information. If you choose to do this you will then need to obtain the IMAP e-mail appendix from your instructor.

Should I use IMAP?

The Internet Message Access Protocol or IMAP4 standard is a superset of the basic features found in POP3. IMAP works with all popular email programs such as Outlook, Entourage, Netscape and many others. Some IMAP benefits include:

§ The ability to access all of your messages and folders no matter where you are. IMAP even remembers the condition that you last left them in: Read, Replied, Forwarded, etc.

§ Computer security. Computer crashed? IMAP can re-sync all of your messages and folders when you get back online.

You may choose to use IMAP if…

§ You check your email with different computers or devices. IMAP lets you keep all of your messages, file attachments and folders in sync, and remembers the condition that you last left them in (read, replied, forwarded, and so on).

§ You use Web Mail in addition to an email program such as Outlook. IMAP lets you keep all of your messages, file attachments and folders synchronized between Web Mail and your email program.

§ You use SpamShield Pro. IMAP works with SpamShield Pro so you can filter out junk email before you download the entire message.

§ You use a computer or device with limited storage space. IMAP lets you store messages and file attachments online and lets you selectively download only the ones that you need.

If you are interested in using IMAP to view your e-mail through another e-mail program please ask your instructor for the IMAP e-mail appendix. If you are comfortable only using the web-mail interface for e-mail, you do not need this information.

IMAP Settings for Outlook 2002 (Windows)

The Basics

· Incoming mail server (IMAP): imap.everyone.net

· Outgoing mail server (SMTP): smtp.everyone.net

· Account name: Your Email Address (e.g. )

· Password: Your SeniorNet email Password

· Company-supplied information on this email application:http://support.microsoft.com

E-mail Accounts (Figure 1)

User Information

1. Your Name: Your Name

2. E-mail Address: Your Email Address

Server Information

3. Incoming mail server (IMAP): imap.everyone.net

4. Outgoing mail server (SMTP): smtp.everyone.net

Logon Information

5. User Name: Your Email Address (e.g. )

6. Password: Your SeniorNet email Password

7. Remember Password: Optional

8. Log on using Secure Password Authentication (SPA): Unchecked

Internet E-mail Settings: General (Figure 2)

Mail Account

9. Type the name by which you would like to refer to these servers: imap.everyone.net (Recommended)

Other User Information

10. Organization: Optional

11. Reply E-mail: Your Email Address (e.g. )

Internet E-mail Settings: Outgoing Server (Figure 3)

12. My outgoing server (SMTP) requires authentication: Checked

13. Use same settings as my incoming mail server: Selected

Internet E-mail Settings: Advanced (Figure 4)

Server Port Numbers

14. Incoming server (IMAP): 143

15. This server requires a secure connection (SSL): Unchecked

16. Outgoing server (SMTP): 25 (or 2525)

17. This server requires a secure connection (SSL): Unchecked

Server Timeouts

18. Short: 1 minute (Recommended)

Tip: Purge Deleted Messages

When you use Outlook with IMAP, a deleted message is not completely erased until it is purged; thus, it still counts against your storage quota. (The benefit of this feature is that you can undelete a message.) To permanently erase your deleted messages and free storage space, choose the Edit menu, and then choose Purge Deleted Messages. If you do not see the Purge Deleted Messages menu item, make sure that your IMAP account is highlighted in the Folders List.

You can add a Purge Deleted Messages button to an Outlook toolbar: choose the Tools menu, then choose the Commands tab, then choose the Edit category, and then drag the Purge Deleted Items command out of the dialog box to a toolbar. If you do not see the Purge Deleted Items command in the list of categories, make sure that your IMAP account is highlighted in the Folders List.

Tip: Hide Messages Marked For Deletion

Outlook can be set to not show deleted messages: choose the View menu, and then choose Hide Messages Marked for Deletion. If you enable this feature, be sure to periodically Purge Deleted Messages to ensure that you do not exceed your storage quota. If you do not see the Current View menu item, make sure that your IMAP account is highlighted in the Folders list. IMAP

IMAP Settings for Outlook 98 & 2000 (Windows) IMAP

The Basics:

· Incoming mail server (IMAP): imap.everyone.net

· Outgoing mail server (SMTP): smtp.everyone.net

· Account name: Your Email Address (e.g. )

· Password: Your SeniorNet email Password

· Company-supplied information on this email application: http://support.microsoft.com

Mail Account Properties: General (Figure 1)

Mail Account

1. Type the name by which you would like to refer to these servers: imap.everyone.net (Recommended)

User Information

2. Name: Your Name

3. Organization: Optional

4. E-mail address: Your Email Address (e.g. )

5. Reply address: Your Email Address (e.g. )

6. Include this account when receiving mail or synchronizing: Checked (Recommended)

Server Information

7. My incoming mail server is a IMAP server.

8. Incoming mail (IMAP): imap.everyone.net

9. Outgoing mail (SMTP): smtp.everyone.net

Incoming Mail Server

10. Account name: Your Email Address (e.g. )

11. Password: Your SeniorNet email Password

12. Remember password: Optional

13. Log on using Secure Password Authentication: Unchecked

Outgoing Mail Server

14. My server requires authentication: Checked

Outgoing Mail Server: Settings… (Figure 3)

Logon Information

15. Use same settings as my incoming mail server: Selected

Mail Account Properties: Advanced (Figure 4)

Server Port Numbers

16. Outgoing mail (SMTP): 25 (or 2525)

17. This server requires a secure connection (SSL): Unchecked

18. Incoming mail (IMAP): 143

19. This server requires a secure connection (SSL): Unchecked

Server Timeouts

20. Short: 1 minute (Recommended)

Sending

21. Break apart messages larger than 60 KB: Unchecked (Recommended)

Tip: Purge Deleted Messages

Tip: Hide Messages Marked For Deletion

Tip: Save Sent Messages In Your IMAP Sent Folder

For Further Information See: Microsoft Knowledge Base Article – 198854, How to save sent items on an IMAP server in Outlook 2000 (CW). (http://support.microsoft.com/default.aspx?scid=kb;en-us;198854)

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IMAP Settings for Outlook Express 6 (Windows)

The Basics

· Incoming mail server (IMAP): imap.everyone.net

· Outgoing mail server (SMTP): smtp.everyone.net

· Account name: Your Email Address (e.g. )

· Password: Your SeniorNet email Password

· Company-supplied information on this email application:

http://support.microsoft.com

Mail Account Properties: General (Figure 1)

Mail Account

1. Type the name by which you would like to refer to these servers: imap.everyone.net (Recommended)

User Information

2. Your Name: Your Name

3. Organization: Optional

4. E-mail Address: Your Email Address (e.g. )

5. Reply address: Your Email Address (e.g. )

6. Include this account when receiving mail or synchronizing: Checked (Recommended)

Mail Account Properties: Servers (Figure 2)

Server Information

7. My incoming mail server is a IMAP server.

8. Incoming mail (IMAP): imap.everyone.net

9. Outgoing mail (IMAP): smtp.everyone.net

Incoming Mail Server

10. Account name: Your Email Address (e.g. )

11. Password: Your SeniorNet email Password

12. Remember password: Optional

13. Log on using Secure Password Authentication: Unchecked

Outgoing Mail Server

14. My server requires authentication: Checked

Outgoing Mail Server: Settings… (Figure 3)

Logon Information

15. Use same settings as my incoming mail server: Selected

Mail Account Properties: Advanced (Figure 4)

Server Port Numbers

16. Outgoing server (SMTP): 25 (or 2525)

17. This server requires a secure connection (SSL): Unchecked

18. Incoming server (IMAP): 143

19. This server requires a secure connection (SSL): Unchecked

Server Timeouts

20. Short: 1 minute (Recommended)

Sending

21. Break apart messages larger than 60 KB: Unchecked (Recommended)

Mail Account Properties: IMAP (Figure 5)

Folders

22. Root folder path: Leave blank (Recommended)

23. Check for new messages in all folders: Checked (Recommended)

Special Folders

24. Store special folders on IMAP server: Checked (Recommended)

25. Sent Items path: Sent (Recommended)

26. Drafts path: Drafts (Recommended)

Tip: Purge Deleted Messages

When you use Outlook Express with IMAP, a deleted message is not completely erased until it is purged; thus, it still counts against your storage quota. (The benefit of this feature is that you can undelete a message.) To permanently erase your deleted messages and free storage space, choose the Edit menu, and then choose Purge Deleted Messages. If you do not see the Purge Deleted Messages menu item, make sure that your IMAP account is highlighted in the Folders List.

Alternatively, you can use the Purge button in the Outlook Express toolbar for the same effect.

Outlook Express can be set to automatically Purge Deleted Messages: choose the Tools menu, then choose Options, then choose the Maintenance tab, and then check Purge deleted messages when leaving IMAP folders.

Tip: Hide Messages Marked For Deletion

Outlook Express can be set to not show deleted messages: choose the View menu, and then choose Hide Messages Marked for Deletion. If you enable this feature, be sure to periodically Purge Deleted Messages to ensure that you do not exceed your storage quota. If you do not see the Current View menu item, make sure that your IMAP account is highlighted in the Folders list.

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IMAP Settings for Netscape 7 (Windows)

The Basics

· Incoming mail server (IMAP): imap.everyone.net

· Outgoing mail server (SMTP): smtp.everyone.net

· Account name: Your Email Address (e.g. )

· Password: Your SeniorNet email Password

· Company-supplied information on this email application:

http://help.netscape.com

Account Settings (Figure 1)

User Information

1. Account Name: imap.everyone.net

Identity

2. Your Name: Your Name

3. Email Address: Your Email Address (e.g. )

4. Reply-to Address: Your Email Address (e.g. )

5. Organization: Optional

6. Attach this signature: Optional

7. Compose messages in HTML format: Optional

Advanced Account Settings (Figure 2)

8. Server: smtp.everyone.net

Server Settings (Figure 3)

9. Server Type: IMAP Mail Server

10. Server Name: imap.everyone.net

11. User Name: Your Email Address (e.g. )

12. Port: 143

Server Settings

13. Use secure connection (SSL): Unchecked

14. Check for new mail at startup: Optional

15. Check for new messages every n minutes: Optional

16. When I delete a message: Move it to the Trash folder (Recommended)

17. Clean up ("Expunge") Inbox on Exit: Checked (Recommended)

18. Empty Trash on Exit: Optional

Copies & Folders (Figure 4)

When sending messages, automatically:

19. Place a copy in: Checked (Recommended)

20. "Sent" Folder on: imap.everyone.net: Selected (Recommended)

21. Bcc : Optional

22. Bcc another address: Optional

Drafts and Templates

Keep message drafts in:

23. "Drafts" Folder on: imap.everyone.net: Selected (Recommended)

Keep message templates in:

24. "Templates" Folder on: imap.everyone.net: Selected (Recommended)

25. Show confirmation dialog when messages are saved: Optional

Outgoing Server (SMTP) Settings (Figure 5)

26. Server Name: smtp.everyone.net

27. Port: 25 (or 2525)

28. Use name and password: Checked

29. User Name: Your Email Address (e.g. )

30. Use secure connection (SSL): Unchecked

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IMAP Settings for Apple Mail (Mac OS X) IMAP

The Basics

· Incoming mail server (IMAP): imap.everyone.net

· Outgoing mail server (SMTP): smtp.everyone.net

· Account name: Your Email Address (e.g. )

· Password: Your SeniorNet email Password

· Company-supplied information on this email application: http://www.apple.com/support

Account Information (Figure 1)

1. Account Type: IMAP

2. Description: imap.everyone.net

3. Email Address: Your Email Address (e.g. )

4. Full Name: Your Name

5. Incoming Mail Server: imap.everyone.net

6. User Name: Your Email Address (e.g. )

7. Password: Your SeniorNet email Password

8. Outgoing Mail Server: smtp.everyone.net

SMTP Server Options (Figure 2)

9. Outgoing Mail Server: smtp.everyone.net

10. Server port: 25 (or 2525)

11. Use Secure Sockets Layer (SSL): Unchecked

12. Authentication: Password

13. User Name: Your Email Address (e.g. )

14. Password: Your SeniorNet email Password

Special Mailboxes (Figure 3)

15. Store draft messages on the server: Checked (Recommended)

16. Store sent messages on the server: Checked (Recommended)