University of South Wales

UNIVERSITY OF SOUTH WALES

PRIFYSGOL DE CYMRU

Finance Department

Transactions Manager (Ref: U001401)

Grade G, *£40,523 - £46,924 per annum

*appointment will be made to the minimum of the scale

Permanent Contract

Internal/External Vacancy

We are looking for an enthusiastic and dynamic individual with experience of managing large transactional teams through a period of change. A key part of the will be the continued development of up to date, efficient and effective business processes across the University. Inherent in the role is a strong service delivery ethos as part of a value adding Finance department.

This position is based at Treforest Campus of the University of South Wales.

The terms and conditions of the post (including grade and salary) will be those of the University of South Wales.

CLOSING DATE: 04th July 2017

JOB DESCRIPTION

JOB TITLE: Finance Transactions Manager

GRADE & SALARY: G

DEPARTMENT: Finance

Responsible to: Deputy Director of Finance

Main Purpose of Job:

The main purpose of the Transaction Manager’s role is to ensure that all payments due from the University and the managing, recording, invoicing and collection of all income due to the University are complete, accurate and made in a timely manner, as effectively and efficiently as possible. This enables up to date information for the university to be produced on time to allow appropriate financial decisions to be made. This is a key role in assisting the Deputy Director of Finance to develop up to date business processes across the University. Inherent in this role is a strong service delivery ethos as part of a value adding Finance department.

Principal Responsibilities and Duties:

·  To manage the day to day operations of the payments and revenue teams in Finance.

·  To ensure a strong service delivery ethos is promoted by the teams in the Finance department and throughout the University.

·  To assist the Deputy Director of Finance and Group Financial Controller in the review of systems and workflows University-wide to ensure up-to-date, efficient and relevant business processes.

·  Implementation of a new finance system and related systems are a key part of this role.

·  To implement appropriate operating procedures to ensure that financial transactions reflect the financial regulations of the University, are complete and properly recorded.

·  To manage appropriate month-end procedures to ensure accurately and timely month end accounts.

·  To be responsible for monthly statements relating to transactions.

·  To liaise with internal and external auditors as appropriate.

·  To lead Faculties and support departments to achieve optimum processes and service delivery for transactions related university wide processes. This will involve regular user groups.

·  Identify relevant best practice in other HEIs and organisations and bring this back to the university and ensure all relevant parties are informed and compliant.

·  Ensure that current legislation and other relevant external regulations and advice is communicated and applied appropriately throughout the university.

·  To liaise and network with appropriate external bodies eg Student Loan Company, third party debt collection agencies.

PERSON SPECIFICATION

SKILLS AND ABILITIES
Essential / Desirable
a)  Excellent oral and written communication skills
b)  Ability to communicate, persuade and influence internal and external clients at all levels.
c)  Highest levels of integrity and commitment to professional standards
d)  A rigorous approach to staff management and an ability to motivate and inspire staff
e)  Possess excellent organisational skills, with attention to detail and ability to prioritise well.
f)  Highest level of initiative and problem solving to resolve regular and one off complex issues as they arise, particularly wrt systems, processes and their impact
KNOWLEDGE
Essential / Desirable
g)  Effective use of Microsoft Office Products
h)  Use of Finance systems
EXPERIENCE
Essential / Desirable
i)  Experience of working within a finance department of a complex organisation, in particular experience of the purchase ledger and payments processes.
j)  Management of a team of staff including demonstrable evidence of robust staff management
k)  Demonstrable evidence of complex problem solving of unique problems and related decision making
l)  Allocation of resources in a changing and complex environment
TRAINING
Essential / Desirable
m)  AAT qualified / m) Qualified member of one of the CCAB accountancy bodies and evidence of continuous professional development
OTHER REQUIREMENTS
Essential / Desirable
n)  Strong customer focus ethos
o)  Energetic and achievement orientated
p)  Understanding of the “bigger picture”

It is essential that when making an application, candidates specifically address the criteria set out in the Person Specification. This information will be used in deciding those to be shortlisted.