September 6, 2012
Dear Colleagues,
In preparation for our teleconference on Monday, below are several items to assist you in your work as implementation champions for the System Strategic Planning project – the implementation teams; the “charge,” roles and responsibilities; next steps and timelines; resources; and contact information. In our call, we will address any questions and comments. We look forward to our continued work together, RJ and Janis
UT Chattanooga
Goal 1 Mary Tanner, Provost
Goal 2 Greg Heath, Assistant Provost for Research and Engagement
Goal 3 Deborah Arfken, Professor of Political Science
Goal 4 Richard Brown, CFO and Senior VC for Finance, Operations and Information
Technology
Goal 5 Chuck Cantrell, Associate VC for Communications and Marketing
UT Health Science Center
Goal 1 Cheryl Scheid, VC Academic Affairs
Goal 2 Polly Hofmann, Professor, Physiology
Goal 3 Ken Brown, Executive VC, Chief of Staff
Goal 4 Tony Ferrara, VC Finance & Operations
Goal 5 Randy Farmer, VC Development
UT Knoxville
Goal 1 Susan Martin, Provost
Goal 2 Lee Riedinger, VC Office of Research
Goal 3 Elizabeth Burman, Campus Outreach/Engagement Coordinator, Office of Research
Goal 4 Chris Cimino, VC Finance & Administration
Goal 5 Margie Nichols, VC Communications
UT Martin
Goal 1 Jerald Ogg, Provost & VC Academic Affairs
Goal 2 Joan West, Director of Research, Grants, & Contracts
Goal 3 Tommy Cates, Executive Director of Online & Extended Campus
Goal 4 Nancy Yarbrough, VC Finance & Administration
Goal 5 Bud Grimes, Director of University Relations
UT Institute of Agriculture
Goal 1 Caula Beyl, Dean College of Agricultural Science & Natural Resources
Goal 2 Bill Brown, Dean Experiment Station
Goal 3 Tim Cross, Dean Ag Extension
Goal 4 Steve Glafenhein, Director UTIA Supplies & Services
Goal 5 Larry Arrington, Chancellor Institute of Agriculture
Institute for Public Service
Goal 1 (N/A)
Goal 2 Steve Thompson, Assistant VP IPS
Goal 3 Mary Jinks (utilizing the IPS representative for the new IT Community of Practice group)
Goal 4 Chuck Shoopman, Assistant VP IPS
Goal 5 Jim Thomas, Executive Director MTAS
UT System Administration
Goal 1 Katie High, VP Academic Affairs
Goal 2 David Millhorn, Executive VP; Stacey Patterson, Assistant VP & Director of Research Partnerships
Goal 3 Mary Jinks, VP IPS
Goal 4 Butch Peccolo, Treasurer & CFO
Goal 5 Anthony Haynes, VP for Government Relations & Advocacy; Johnnie Ray, CEO/President, UT Foundation Inc. & VP Development & Alumni Affairs
Implementation Champion “Charge”/Roles and Responsibilities
(1) Overall - serve as champions and advocates for the implementation activities of the assigned strategic plan goal for the next 24 months; work with the President and Chancellors to ensure effective and meaningful execution of the assigned goals, initiatives and action items by those who “own” the processes at each campus/institute and in the System Administration.
(2) Initially, launch and lead the phase one implementation actions that have been designated for Goals 1-5 (indicated in blue on the worksheet and summarized below) – note that a phase one activity for Goal 5 has now been identified, that the implementation team for Goal 2 has 3 action items and for Goal 4 has two action items):
· Goal 1 – Determine Alternative Educational Delivery Systems (Initiative 4, Action 2)
· Goal 2 –
[1] Form the System Research Committee and determine the operating practices and areas of system focus; align with UT’s strategic research goals and initiatives (Initiative 1, Action 1)
[2] Develop the Industry Advisory Council; determine operating practices and area of focus; define integration activities with UT’s research goals and initiatives (Initiative 2, Action 3)
[3] Use the UT System Research Committee to define and develop outcome and impact measures and ensure compliance (Initiative 3, Action 1)
· Goal 3 – Develop Outreach and Engagement Models (Initiative 1, Action 3)
· Goal 4 – Assess System Systems and Processes to ensure service delivery, support and barrier elimination for campus and institute strategic goals and initiatives (Initiative 1, Action 1 and Action 2)
· Goal 5 – Form a System Marketing and Communications Committee (Initiative 2, Action 1)
Next steps and deliverables:
ü Attend 3 more scheduled Implementation Champions meetings for phase one (in-person or teleconference) – Oct. 18 (10-12 ET, 8th Floor Conference Room, Andy Holt Tower), Nov. 13 (2-4 ET, 8th Floor Conference Room, Andy Holt Tower) and Dec. 12 (10-12 ET, location TBD),
ü Complete the phase one charge, which is to determine the first 18-24 months of operating activities (see Worksheet in blue for details)
ü Establish own process to complete that activity and provide a progress report to President and Chancellors by Dec. 12; identify and collaborate with System and campus “process owners” and subject experts necessary to engage for successful results; coordinate and communicate with other implementation teams
ü Coordinate with other implementation teams as appropriate
ü Identify milestones and benchmarks to track progress
ü Ensure regular reporting of metrics into the dashboard; assist in further refinement of metrics
ü Surface other issues as they arise – such as budgets or human resources that might impede progress and ways to improve the process
ü Be available to champion other initiatives and actions per each goal during the first two years of plan implementation
ü In addition, by Sept. 30, provide 1-2 questions to engage alumni discussions at Leadership Weekend [email to RJ Valentino]
Other follow up:
ü Complete “Accountable Parties” section on implementation worksheet, leads to be identified, next 30 days– Keith Carver, The Napa Group [these parties will determine their processes; a mechanism with timelines and milestones will be developed for their reporting to the System President]
ü Communications plan – inform community on ongoing basis – System Communications Office
ü Intranet Sharepoint site – Keith Carver
Resources
(1) Strategic Plan published documents - http://president.tennessee.edu/strategicplan/index.html
(2) Strategic Plan task force worksheets (used to develop Strategic Plan initiatives and actions) - a SharePoint site is being developed and will be available the week of September 10
Contact Information
RJ Valentino, President, The Napa Group – , 415.408.3940 (office direct)
Janis Johnson, Senior Partner, The Napa Group – , 415.785.8013 (office direct)