Trespasser Name
Date
Page
Trespass Case Closed SAMPLE Letter(MUST BE ON LETTERHEAD)
DATE
[TRESPASS CASE CLOSED LETTER]
TRESPASSER NAME
TRESPASSER STREET
TRESPASSER CITY, STATE, ZIP CODE
Dear Mr. or Mrs. Trespasser:
SUBJECT: Trespass Number (Enter Trespass Number), , T (Enter Town), R (Enter Range), Section (Enter Section Number), (Enter Township Name) Township, (Enter County Name) County
The (INSERT APPROPRIATE DIVISION NAME) Division (Insert Division Abbreviation) of the Department of Natural Resources (DNR) has conducted a site inspection to determine if the items in trespass have been removed from State land as required in a letter to you dated (INSERT DATE OF NOTICE OF TRESPASS).
The DNR finds that you have removed the items in trespass, in accordance with our requirements. Based upon your cooperation and compliance with our request, the (Insert Appropriate Division Abbreviation) will not seek further enforcement action in this matter. As such, the trespass file listed above is closed.
Thank you for your cooperation in this matter.
Trespasser Name
Date
Page
Sincerely,
Author’s Name
Author’s Title
Author’s Division
Author’s Office
Address
Phone
Trespasser Name
Date
Page
cc: District Supervisor
Land Use Specialist or Equivalent