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CS-214
REV 7/2004
Federal privacy laws and/or state confidentiality requirements protect a portion of this information.
State of Michigan Department of Civil Service
Capitol Commons Center, P.O. Box 30002
Lansing, MI 48909
POSITION DESCRIPTION
1. Position Code
ADMNMGR3A49N
This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.
2. Employee's Name (Last, First, M.I.)
(Vacant) / 8. Department/Agency
Michigan Department of Corrections
3. Employee Identification Number / 9. Bureau (Institution, Board, or Commission)
Correctional Facility Administration
4. Civil Service Classification of Position
Administrative Manager 3 / 10. Division
Jackson Administrative Support and Services
5. Working Title of Position (What the agency titles the
position)
Regional Physical Plant Supervisor / II. Section
Regional Office
6. Name and Classification of Direct Supervisor
E. Groenleer, Regional Business Manager 17 / 12. Unit
Maintenance
7. Name and Classification of Next Higher Level Supervisor Bruce Curtis, Regional Prison Administrator / 13. Work Location (City and Address)/Hours of Work Regional Business Office 8:00am to 4:30pm
14. General Summary of Function/Purpose of Position
The incumbent reports directly to the Regional Business Administrator and is responsible for monitoring the operation of maintenance in the region. This position also provides direct oversight for facility maintenance, construction and alterations, powerhouse, and grounds keeping. The incumbent communicates, reinforces and monitors compliance with MDOC established policy directives, Federal State and Local Construction codes, MIOSHA Standards, Exemption 23, and ACA requirements. The incumbent also provides technical and supportive services toward helping institutions improve their operations within assigned region. This incumbent is the regional complex coordinator for all physical plant changes and ensures compliance with department policy, all federal, state, and local laws and administrative mandates.
For Civil Service Use Only
15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.
List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100% percent.
General Summary of Duty 1 40% of Time
Provides leadership and direction for the Regional Maintenance Department.
Individual tasks related to the duty.
• Examines all Maintenance Departments in the region monthly.
• Examines all facilities in the region in conjunction with the Physical Plant Supervisor 3 on a monthly basis
• Provides oversight for regional utility infrastructure, and makes recommendations for repairs and upgrades to Central Office Physical Plant Division.
• Determine if changes are necessary within the operations to ensure compliance with Policy Directives, Operational Procedures, Federal State and Local Construction codes, MIOSHA, Exemption 23, and ACA requirements.
• Standardize and monitor housekeeping and sanitation cleaning schedules throughout the region.
• Generate reports and compose correspondence relative to the monthly inspections.
• Disseminate findings to appropriate staff.
• Ensure corrective action is completed in areas of violation.
• Reviews all facilities for energy consumption and makes recommendation for energy savings, using best practices .
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General Summary of Duty 2 10% of Time ------
Standardization of Computerized Maintenance Management System (CMMS) throughout the region.
Individual tasks related to the duty.
• Monitor compliance with the implementation of CMMS.
• Ensure formatting and tasks are consistent throughout the region and approved by the Central Office Physical Plant Division.
• Ensure preventative maintenance plan is approved by Central Office and updated annually, for each facility.
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General Summary of Duty 3 20 %of Time
Monitor all physical plant changes and maintenance operating projects.
Individual tasks related to the duty.
• Supervise all licensed tradesmen for compliance with Federal, State, and Local permit requirements.
• Monitor and inspect all construction and work projects, both internal and those done by outside contractors.
• Work with facility Physical Plant staff in preparing the physical plant change requests.
• Submit all physical plant changes to Physical Plant Division after review and approval of the RPA.
• Attend and participate in all construction meetings for regional projects.
• Review individual capital outlay, lump sum and MOP annual request by facility and ensure compliance to five year plan.
Prioritize by Region in collaboration with the Regional Business Administrator and Region Prison Administrator ensuring timely submittal.
• Review annual physical plant structural report with facility physical plant staff. Inspect areas if needed work with facility
staff to determine a course of action.
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General Summary of Duty 4 Supervise the power plant operation.
10% of Time
Individual tasks related to the duty.
• Ensure general maintenance, PM, and inspections for the power plant and associated equipment are completed.
• Provide staff coverage for the power plant utilizing power plant and regional maintenance staff when necessary to eliminate overtime in the power plant.
• Supervise power plant operation including Exception 23 program
• Develop annual operating budgets and ensure all purchases for equipment and supplies are consistent and within budget.
• Develop annual Capital Outlay, Lump Sum and MOP requirements for the power plant and prioritize for critical need.
• Develop Emergency plans for restoration of services in the event of an outage or major equipment failure.
• Ensure staff receives proper training.
Duty5
General Summary of Duty 5 10% of Time
Monitor and ensure maintenance of all security systems for the regional facilities.
Individual tasks related to the duty.
• Supervise Equipment Tech positions.
• Ensure maintenance is completed on all security systems including, duress alarm, fence monitoring systems, camera systems
and equipment, and other related security systems.
• Ensure all communication systems are installed and maintained appropriately.
• Develop emergency plans including call in lists for restoration of all security systems in the event of failure
• Develop annual budget for replacement of security system parts and components and for long term replacement of systems when they reach their life span.
Duty6
General Summary of Duty 6 10%/o of Time
Ensure proper conditions of employment are maintained by maintenance regional staff.
Individual tasks related to the duty.
• Observe staff job performance.
• Provide assistance in the hiring of all maintenance staff.
• Document staff job performance by generating annual performance reviews.
• Initiate corrective action if necessary.
• Generate a plan to improve performance for all staff receiving a needs improvement performance review rating.
• Conduct employee investigations when assigned.
• Recommend disciplinary action to Regional Business Administrator when needed.
• Review and respond to prisoner grievances when assigned.
• Provide support for maintenance first-line supervisors.
• Ensure annual training requirements are met for appropriate staff.
• Participate in labor management meetings when necessary.
• Works in collaboration with facility staff on technical, operational, and disciplinary issues.
• Ensure licensed staff maintains up to date licenses.
• Ensure that regional CSD- I staff are qualified to complete CSD-1 requirements.
16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions.Use additional sheets, if necessary.
Supervision of personnel, operational issues, training needs of staff, staffs job duties and prisoner discipline guidelines are decisions made independently. Prisoner population, Maintenance staff, and operational budget is affected.
17. Describe the types of decisions that require your supervisor's review.
All disciplinary, needs improvements evaluations, decisions effecting prisoner populations, staffing levels, recommendations concerning vendor performance and budgetary variances.
18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.
Standing, sitting, climbing, stooping, walking and bending. Conditional hazards may include wet, cold, heat, noise, and dust.
19. List the names and classification titles o(classified employees whom you immediately sup·ervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.) '
NAME CLASS TITLE NAME CLASS TITLE
Power Plant Supervisor II
Lie Maintenance Mechanic II Licensed Master Plumber II Lic Master Electrician II / Maintenance Mechanic I 0
Physical Plant Supervisor 12 Equipment Tech 11 Refrigeration Mechanic I 0
Building Trades Crewleader
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20. My responsibility for the above-listed employees includes the following (check as many as apply}:
Complete and sign service ratings. Assign work.
Provide formal written counseling. Approve work.
Approve leave requests. Review work.
Approve time and attendance. Provide guidance on work methods.
Orally reprimand. Train employees in the work.
21. II certify that the above answers are my own and are accurate and complete.
Signature Date
NOTE: Make a copy of this form for your records.
TO BE COMPLETED BY DIRECT SUPERVISOR22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?
Yes
23. What are the essential duties of this position?
This position will provide oversight for facility maintenance, construction and alterations, power plant and groundskeeping. Ensures compliance with MDOC established policy directives, Federal, state and local construction codes, MIOSHA Standards Exemption 23 and ACA requirements. Provides technical and supportive services towards helping the facilities improve their operations. This position coordinates all physical plant changes and ensures compliance
24. indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.
25. What is the function of the work area and how does this position fit into that function?
This position replaces multiple Physical Plant Supervisor 13 positions in the Ionia Area at a reduced cost to the department. This position also consolidates redundant tasks performed by five separate maintenance departments ..
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27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.Supervisor's Signature Date
TO BE FILLED OUT BY APPOINTING AUTHORITY
28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.
29. I certify that the entries on these pages are accurate and complete.
Appointing Authority's Signature Date
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