2015-2016
State Executive Council
Handbook
Table of Contents
Chapter 1 Responsibilities & Policies
Events and Responsibilities page 5
Task Management page 6-24
Performance Code page 25
General Policies page 26-27
Responsibilities by Organization Level page 28
Relationships page 29-30
Official Dress page 30
Chapter 2 FCCLA Facts & Knowledge
What is FCCLA? page 31
Mission page 32
Case Statement page 32
Creed page 32
Eight Purposes page 33
State Structure page 34
Levels of the Organization page 34-35
Policymaking page 36-37
Chapter 3 Leadership Development & Peer Education
What is leadership? page 39
What is your leadership style? page 40-42
Power page 43-44
What is peer education? page 45
Planning Process & Program Involvement page 46
Student Leadership Challenge page 47
Model the way
Inspire a shared vision
Challenge the process
Enable others to act
Encourage the heart
Chapter 4 Presentation Skills
Pre-presentation Details page 49-50
Making Presentations page 51
Quotes page 52
Presentation Disasters page 53
Tips for Meeting with your Principal page 54
Developing Workshops page 56-57
Writing tips page 58-59
Visual Aids page 60-61
Communication page 63-64
Power point Advice page 65-66
Chapter 5 Networking and Meeting People
Introducing People page 70-71
Working a Room page 74-75
Elevator Speeches page 76
Chapter 6 Forms
Medical Release Form page 78
Class Schedule page 79
Authorization Form Page 80
Permission Form page 81
Monthly Report page 82
Chapter 7 Resources
Important Contact Information page 85
FCCLA: The Ultimate Leadership Experience is a dynamic and effective national student organization that helps young men and women become leaders and address important personal, family, work, and societal issues through Family and Consumer Sciences education.
CHAPTER 1
Responsibilities and
Policies
1) Model the way
2) Inspire a shared vision
3) Challenge the process
4) Enable others to act
5) Encourage the heart
From Student Leadership Challenge by James Kouzes and Barry Posner
Events and Responsibilities
Event / Location / Cost to Officer / Cost to Advisor/SchoolJune Exec Council / Mt Olivet Retreat Center / Some meals / Lodging, meals, transportation
National
Leadership
Meeting
OPTIONAL / Nashville / Meals, lodging, transportation, registration minus $200 scholarship from MN FCCLA- at end of year if officer is in good standing / Meals, lodging, transportation, registration
Camp-Dynamic
Leadership I / Bethel College / Some meals / Lodging, meals, transportation
September Exec / Twin Cities / Some meals / Lodging, meals, transportation
PENDING
November Exec / Twin Cities / Some meals / Registration and lodging
PENDING
November Cluster Meeting / Various locations / Optional- attend at your cost Registration, transportation / Optional- attend at your cost Registration, transportation
January Exec Council / Roseville or
Bloomington / Some meals / Lodging, meals, transportation
Shadow Day –February or early March / St. Paul / Some meals / Lodging, meals, transportation
Pre-State Wednesday prior to State Conference / Doubletree
Bloomington / Some meals / Lodging, meals, transportation,
State Conference / Doubletree
Bloomington / Some meals / Lodging, meals, transportation, registration,
Task Management
State Teams/Groups Leadership
State Officer / State leadership / Team / State Conf / Working on trainingsCourtney Heppler
State President / Skill Events Challenge events / Region VP Coordination of Region Officers- All STAR process / State Elections, Skill events / Promote Skill events
Jacob Just
State Pres Elect / Promote and Publicize, Chapter Website on line / Region Presidents
FCCLA Board of Directors / STAR Mtg / Promote and Publicize, Chapter Website on line
Ella Holtz State Secretary / STAR Event NP in Action Financial Fitness / Region Secretaries / Financial Fitness Workshop / STAR Event NP in Action Financial Fitness
Tatym Zins
State Treasurer / Skill Event Demonstration events / 70th Anniversary Committees / Skill Events / Promote skill events
Ali Juntunen
VP of PR / Horizon, PR / Junior High Council / NP in Action Student Body / NP in Action Student Body
Andrew Backman
Rep to Board / Career Investigation, NP in Action Career Connections / Chapter Presidents FCCLA Board of Directors / NP in Action Career Connections / Career Inv, Advocacy, NP in Action Career Connections
Brekah Backer
VP of R and D / NP in Action FACTS / Region Treasurers / NP in Action FACTS
FACTS Summit / NP in Action FACTS
McKenna Larson
VP of Service / NP in Action-Leadership Service in Action / Peer Ed Team / NP in Action leadership Service / GYSDAY
NP in Action leadership Service
Courtney Dinsmore
VP of Partnerships / Early Childhood STAR Event, NP in Action Families First / Outreach/ Partners / Early Childhood STAR Event, NP in Action Families First
Career Fair / Coordination of state officers involvement in asking for partnerships
Julia Adams
VP of Marketing / Competitive Events- Skill Events Toys that Teach, Focus on Children / Outreach to possible partners / Career Fair / Skill Events
Megan Juliar
VP of Outreach / FACS of Lifeskills, Senior Buzz / 70th Anniversary Commitee / FACS of Lifeskills, Senior Buzz, / Knowledge of FAcs, FACS of Lifeskills, Senior Buzz
Hope Norenberg
Natl Candidate
VP of ______/ NP in Action STOP the Violence / 70th Anniversary Committee
FCCLA Board of Directors / STOP the Violence sessions / TBD
State Officer Uniform:
The official uniform of FCCLA is:
Red blazer
Oxford button down shirt
Males may wear black dress pants and dress shoes along with FCCLA tie.
Females may wear black skirts or pants with hose and 2 inch black pumps.
A FCCLA State Officer nametag will be given to officers to use for the year at the beginning of the year.
The Uniform should be kept in good condition with dry cleaning the jacket, clean shirts and pants or skirts. Pants should be appropriate in length for the shoe heel height.
1. Task Management by Officer-State President: Courtney Heppler- Fulda HS
Task / Description/Timeline – Leadership For Officers, Membership, Skill EventsExec
Council / Summer: Develop All STAR criteria with Exec Council
Prepare for June and July Exec Council meetings with staff
July: Train Campers at Dynamic Leadership I-Camp
Fall: Support fall meeting efforts
All Year: Communicate with State Officer Team
Jan: Plan for celebration of Exec Council at State Conf.
Plan for State Officer Candidate interviews.
Feb: Encourage members to run for office at State Conference
March: Contact interview committee. Prepare sample questions, evaluation sheets for interview committee. Prepare letters for selection. April: Select interview committee according to the By Laws
Membership Campaign / June: Develop a membership campaign with Exec Council
July: Prepare to introduce campaign at Camp
Fall: introduce and promote campaign to all chapters.
July/Jan: Determine awards for chapters; prepare for reward at State Conference with State Office
April: Reward chapters completing the campaign at State Conference
Leadership Training
RegionVice Pres. / June: Determine goals for promoting camp
August: Train campers at Dynamic Leadership I-Camp
Fall: Encourage participation at Local Officer Training workshop
on national programs
Fall: Encourage involvement in the year
Fall-April: Promote national programs through Horizon, website, workshops, mailings, etc
Exec
Council
Leadership / June: Exec Council goals, Uniform coordination
July: NLC Committees, V Delegate
July: Coordinate camper greeting/activity for Leadership Camp Coordinate S.O. led family groups
Coordinate State Conference schedule development
Nov: Coordinate Exec Council ‘final’ schedule for State Conf. Coordinate Exec Council ‘final’ decisions for speakers & workshops for State Conf
Jan: Coordinate rules theme skits for scripts for State Conf.
Coordinate decision of membership celebration at State Conf. Coordinate ‘formal wear’ for academy award session. Coordinate ‘final’ decisions/plans for State Conf.
March/April: Select ALL STAR officer selection and notification.
Officer
Selections / Fall: Encourage potential candidates
Dec/Jan: Prepare topics for stage and workshop. Prepare test & key
(state & region officer)
Feb/March: Secure interview committee for SO elections. Write stage & formal house questions.
April: Prepare election committee evaluation forms. Prepare sample questions, Prepare letters for candidates elected and not elected.
State Conference: Conduct election committee. Conduct voting delegate orientation. Conduct formal house. Write formal house script for approval.
State and
Mid Winter
Conf. Scripts / Aug or Nov: Determine themes, scripts and skits for Sessions.
Dec/Jan: Help coordinate/write Mid-Winter scripts
Feb/March: Write scripts with State Advisor
Projects for local chapters / June: Support involvement of FCCLA with Minnesota chapters
August: Attend Training at Dynamic Leadership I-Camp
Fall: Encourage participation by chapters
Nov: TBD
Fall-April: Promote program through Horizon, website, workshops, mailings, etc
General
State Officer
Duties / July: Games/ presentations for Dynamic Leadership I –Camp in July
Fall Conference involvement as asked by your regions and one or two other regions -assigned Speech at Fall Region Conferences
Legislative Day- Shadow Day
Mid Winter Conference involvement as a state officer
Board of
Directors / August: Participate in board meetings
All year: Prepare reports for board of Directors meetings of the Exec Council activities.
All year: Represent the organization at various events such as School Board conferences, exhibits, etc.
Roles of
President’s
Advisor / All Year: Communicate with officer about tasks and deadlines, check communications, letters, written work. Check on project work.
Dec/Jan: Check on the preparation of topics for stage and workshop, test & key (state & region officer)
Feb/March: Secure interview committee for SO elections, check on stage & formal house questions, State officer selections committees April: Check on the preparations for election committee evaluation forms, state officer selections committee
and letters for candidates elected and not elected
State Conference: Help conduct election committee and state officer selections Be of assistance in the voting delegate orientation and formal house. Other tasks as assigned. Ask other chaperones to be in charge of your chapter. Attend end of term reflection, Saturday of State Conference.
2. Task Management by Officer State President-Elect: Jacob Just- Morris
Task / Description/Timeline –STAR EventsRegion Presidents / Summer: Develop ALL STAR criteria with Exec Council
July: Train Reg Presidents at Dynamic Leadership I-camp
Fall: Support their fall meeting efforts. Promote Chapters to consider
Competitive and Skills Events at Cluster
All Year: Communicate with Vice-Presidents,
Feb: Encourage -Presidents to run for State
April: Select Regional President ALL STAR
STAR Events / June: Work with Exec Council to determine topics
July Games/ presentations for Dynamic Leadership I
Jan: Determine with Exec Council award procedures for STAR Events at State
Feb: Send requests for judges. Secure members
March: Attend STAR Events scheduling weekend
Sign certificates, prepare schedules, Schedule judges, Locate/ confirm call back judges
April: Prepare chart of judges by session & event
In service call back judges, Determine chart for
Nat’l advancers, Help in headquarters (assembling packets, checking in judges), Announce STAR Event results & national advancers
Membership Campaign / June: Develop a campaign with Exec Council
July: Introduce campaign at Dynamic Leadership I
Fall: introduce and promote campaign to all chapters
Jan: Determine reward for chapters; prepare for reward at State Conference with State Office
April: Reward chapters completing the campaign at State
Conference
General State Officer Duties / July: Games/ presentations for Dynamic Leadership I –Camp in July
Fall Conference involvement as asked by your regions and one or two other regions - Speech at Fall Region Conferences
Legislative Day- Shadow Day
Mid Winter Conference involvement as a state officer
Board of
Directors / July: Participate in board meetings
All year: Prepare reports for Board of Directors meetings of the Exec Council activities.
All year: Represent the organization at various events such as School Board conferences, exhibits, etc.
Roles of Pres Elect’s Advisor / All Year: Communicate with officer about tasks and deadlines, check communications, letters, written work. Check on project work.
Dec/Jan: Begin STAR Events management.
Feb/March: Attend and complete scheduling weekend for state STAR Events.
April: Check on the preparations for STAR Events judge’s contacts and letters for judges.
State Conference: Star Events room “24-7”: 6:30 am until finished
(usually 1 am each day)
Assist with trophies, medals, orientations in the judges, lead consultants orientation, tabulation, certificates, supplies, STAR Event runners.
Other tasks. Attend end of term reflection, Saturday of state conference.
3. Task Management by Officer State Secretary-Ella Holtz- Kasson- Mantorville
Description/Timeline- Financial FitnessRegion Secretaries / June: Determine goals and direction for Reg Secretaries
Develop ALL STAR Criteria
July: Train Reg Sect at Dynamic Leadership I-Camp
Fall: Support the efforts of the Region Secretaries at region meetings
All year: Communicate with Region Secretaries
Feb: Encourage them to run for state offices
April: Select ALL STAR Reg Sect.
Minutes / After each Exec Council meeting: prepare minutes and distribute to Exec Council and State Office
April: Prepare a summary of minutes (one page, one sided) and participate in Formal House
Financial Fitness / June: Determine goals and campaign For Financial Fitness project
July: Train members at Dynamic Leadership I -Camp
Fall: Encourage participation by chapters
Nov: TBD
Fall-April: Promote program through Horizon, website, workshops, mailings, etc
General State Officer Duties / July: Games/ presentations for Dynamic Leadership I –Camp in July
Fall Conference involvement as asked by your regions and one or two other regions -assigned
Speech at Fall Region Conferences
Legislative Day- Shadow Day
Mid Winter Conference involvement as a state officer
Membership Campaign / June: Develop a membership campaign with Exec Council
July: Prepare to introduce campaign at Camp
Fall: introduce and promote campaign to all chapters.
July/Jan: Determine awards for chapters; prepare for reward at State Conference with State Office
April: Reward chapters completing the campaign at State Conference
Roles of Secretary’s
Advisor / All Year: Communicate with officer about tasks and deadlines, check communications, letters, written work. Check on projects
Dec/Jan: Check on the preparation of state conference tasks.
State Conference: Assist with state officer tasks and general tasks at state conference. Help with general sessions. Peer Ed Team interviews and selection. Other tasks as assigned. Attend end of term reflection, Saturday of State Conference.
4. Task Management by State Treasurer Tatym Zins- Fulda HS