Software Information for New Administrators
------------------------------------------------------------------------------------------------------------
Welcome to the Madison Metropolitan School District!
As an MMSD employee, there are several software applications you will be using. Below you will find basic information about these applications, how to access them and who to contact for support.
4 Employee Number
Your employee number:
· is your 6-digit unique identifier
· drives your access to District email and software applications
· has a lowercase “b” added to the front of it to access most software (e.g. b123456)
· is oftentimes referred to as your “b number”
· remains the same throughout your employment or re-employment with the District
Support: Human Resources reception, 608.663.1693
4 Email Address
Your email address:
· is assigned based on your legal first and last name
· has the suffix “@madison.k12.wi.us”
· can be viewed in Gmail after logging in; click the Account Information circle in the upper right-hand corner of the screen
Support: Technical Services helpline, 608.663.5853
4 Work Phone
Your work phone:
· is assigned by your supervisor
· must be updated by you for our staff directory; use the form on Human Resources’ website at https://hrweb.madison.k12.wi.us/changeform to submit your work phone number
Support: Human Resources reception, 608.663.1693
4 Network and “Staff Only” Website Login
· username: “b” + your employee number (e.g. b123456)
· default password*: “x” + your 6-digit birthdate + “X” (e.g. xmmddyyX)
*Important Note: Changing your Gmail password will change your network password.
Support: Technical Services helpline, 608.663.5853
4 Gmail
· Gmail is a web-based email and calendaring system.
· Create a signature in Gmail so people can identify and contact you. Include your name, job title, work location, phone, fax, etc. To create a signature, click the gear icon in the upper right-hand corner of the screen, select “Settings” and scroll down to Signature. Then click the “Save Changes” button on the bottom of the screen.
· username: same as network login
· default password*: same as network login
*Important Note: Technical Services anticipates you will be logging into a District-networked computer the first time you access Gmail and other programs. You will be prompted to change your default network password the first time you log in. If you wish to access your email from home prior to logging into a District-networked computer, you must click the “Change Password” link on the email login page. Your default network password will not work. Changing your Gmail password will change your network password.
· web: District computer: click the “Gmail” icon in your Novell Applications window
non-District computer: click “Email Login” on the bottom of the MMSD home page
Training: log in to Gmail, click the gear icon in the upper-right corner, then “Help”, and select “Browse All Articles”
Support: Technical Services helpline, 608.663.5853
4 Infinite Campus
· Infinite Campus (IC) is the District’s student information system, used by staff and families for entering/viewing grades, receiving updates on class work, and viewing contact numbers and attendance information (if needed for your position).
· username: same as network login
· default password: same as network login
· web: District computer: click the “Infinite Campus” icon in your Novell Applications window
non-District computer: click “Infinite Campus” on the bottom of the MMSD home page
Training: go to https://enrollment.madison.k12.wi.us/ic-for-staff on Enrollment’s website
Support: Enrollment Office, Deb Lawson, 608.663.4942 or Fatima Bendada, 608.663.4952
4 Data Dashboard
· Data Dashboard is a tool to access may types of data about students at a school (if required for your position).
· username: same as network login
· default password: same as network login
· web: District computer: click the “Data Dashboard” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “Data Dashboard” icon
· Training: go to https://accountability.madison.k12.wi.us/dataoffice on Research, Accountability & Data Use’s website
· Support: your School Improvement Partner
4 Kronos
· Kronos is a phone and web-based attendance system for hourly employees.
· Use this program to view and approve biweekly payroll.
· phone: 30102, from a District phone ONLY
· username: same as network login
· default password: same as network login
· web: District computer: click the “Kronos” icon in your Novell Applications window
non-District computer: click click “Staff Only” on the bottom of the MMSD home page, and then the “Kronos” icon
Training: go to https://hr.madison.k12.wi.us/schoolresources on Human Resources’ website, and look under the “Kronos” heading
Support: Human Resources, Jennifer Trendel, 608.663.5387 or Elaine Wirsbinski, 608.663.1748
4 OASYS
· OASYS is a system to assign caseworkers and service providers to Special Education students (if needed for your position).
· username: same as network login
· default password: given to you by Student Services after you complete training
· web: District computer: click the “ OASYS” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “OASYS” icon
Training: Student Services contacts teachers directly to provide training
Support: Student Services, Sarah McGee, 608.663.5942 or Christine Tormey, 608.663.8480
4 Aesop
· Aesop is an automated phone and web-based system to obtain substitute coverage for absent teachers and SEAs at your school (if needed for your position).
· ID: same as network login
· PIN: randomly assigned
· web: District computer: click the “Aesop” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “Aesop” icon
Training: log in to Aesop, click “Help” in the upper-right corner, and select “Visit Learning Center”
Support: Human Resources Substitute Placement Office
Lucero Sandoval, 608.663.1862 or Latrice White, 608.663.1846
4 Moodle
· Moodle is software for producing Internet-based courses and websites. It is designed to support online collaboration and class activities.
· username: same as network login
· default password: same as network login
· web: District computer: click the “Moodle” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “Moodle” icon
Training: links to tutorial videos, documents, and forums on the Moodle homepage
Support: Professional Learning & Leadership Development, Joleen Welborn, 608.228.9415
4 Professional Learning Portal
· The Professional Learning Portal is used to view and enroll in staff professional learning courses. You can also use the portal to review all classes you’ve taken, as well as PAC credits granted.
· You will need to create an account before you can log in. Click the “Create a New PD Account” link after clicking the “PD Catalog” button.
· employee key: your employee number, without the “b” (e.g. 123456)
· email address: your District email address
· default password: create your own
· web: District computer: click the “ Prof Learning Portal” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “Prof Learning Portal” icon
Training: links to tutorial videos and instructions on the Prof Learning Portal homepage
Support: Professional Learning & Leadership Development,
Jessie Gagan, 608.663.4955 or Joleen Welborn, 608.663.4955
4 MUNIS
· MUNIS is a system for managing budget and personnel, approving purchasing requisitions, and approving payroll for salaried staff.
· username: 6500 + your employee number, without the “b” (e.g. 6500123456)
· default password: NeedNew1
· web: District computer: click the “ MUNIS” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “MUNIS” icon
Training: go to https://budget.madison.k12.wi.us/Munis%20Directions on Budget, Planning & Accounting’s website
Support: Accounting, Rebecca Bender, 608.204.6692
Payroll, Kim Callies-Bleiler, 608.663.5380
Purchasing, Dana Scheel, 608.663.5287
*You may be directed to other staff members who can provide more in-depth support on the particular MUNIS module you are using.*
4 ActiveNet
· ActiveNet is a system to view room reservations at your school (if needed for your position).
· username: same as network login
· default password: given to you by MSCR after you complete training
· web: District computer: click the “ActiveNet Live” icon in your Novell Applications window
Training: contact MSCR directly to obtain training materials
Support: MSCR, Lucy Chaffin, 608.204.3015 or George Echols, 608.442.1346
4 ePDP
· The ePDP is software designed to help you create your professional development program (PDP). A PDP is required by the Department of Public Instruction to renew your teaching and administrator license(s) if you are initial educator and were first licensed after 2004.
· You will need to set up an Employee Profile before you can log in. Click the “Create an Educator Account” link after going to the website listed below.
· web: https://services.education.wisc.edu/pdp/employees/login/form2.cfm
· employee key: your employee number, without the “b” (e.g. 123456)
· email address: your District email address
· username: create your own
· default password: create your own
Training: links to tutorial videos, documents, and FAQ at https://pd.madison.k12.wi.us/pdp
Support: Professional Learning & Leadership Development
Jessie Gagan, 608.663.4955 or Dan Davidson, 608.516.5222
4 MyLearningPlan
· MyLearningPlan is evaluation software for educator effectiveness. It provides training on the Charlotte Danielson’s Framework for Teaching, as well as an observation and evaluation management system.
· username: same as network login
· default password: same as network login
· web: District computer: click the “ TeachScape” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “TeachScape” icon
Training: log into TeachScape/MyLearningPlan, and click “Learn” in the upper-left corner
Support: Professional Learning & Leadership Development
Jorge Covarrubias, 608.206.9022 or Dan Davidson, 608.516.5222
4 SearchSoft
· SearchSoft is the District’s job application system for external candidates and internal transfer requests.
· Use this system to request that a job be posted, and to view candidates’ applications for your job(s).
· username: your employee number, without the “b” (e.g. 123456)
· default password: same as network login
· web: District computer: click the “ SearchSoft” icon in your Novell Applications window
non-District computer: click “Staff Only” on the bottom of the MMSD home page, and then the “SearchSoft for Admin” icon
Training: contact your HR Personnel Analyst to be granted access to the Google folder of hiring guidance documents
Support: Human Resources, Tina Updike, 608.663.1741