Shared Leadership Team Meeting

Binghamton High School

Shared Leadership Team Meeting

July, 27, 2017

12:00 pm - 3:00 pm

Agenda & Minutes

NORMS:

PROCEDURAL NORMS / BEHAVIORAL NORMS
1.  We will establish a structured agenda, including defined roles rotated quarterly, outcomes, next steps, and meeting dates.
2.  We will assign tasks with deadlines to be communicated back to the group. Meeting will end with “I am responsible for...” statements.
3.  We will begin meetings on time and end on time.
4.  We will use the Basic Steps to Consensus Decision making with Fist-to-Five to reach consensus collaboratively.
5.  We will communicate with and make minutes available to all staff by posting them on the high school webpage, by the chain of communication established in the committee and by providing hard copies to be posted in department offices and in the A100 mailbox room. / 1.  We will keep students and student achievement at the forefront of all decisions.
2.  We will be prepared for meetings (reading, materials, data, etc.) and commit to attending and staying to the end of all meetings.
3.  We will respect others’ ideas while feeling empowered to share different opinions and feelings.
4.  We will challenge assumptions and inferences by having open/honest communication during all meetings.
5.  We will stay focused on the speaker and meeting objectives, refrain from sidebar conversations and use a “parking lot” to list items for future discussion.

ROLES:

Facilitators: Teena Lauth

Timekeeper: Lassandra Herman

Process Observer: Jacqueline Scallan

Recorder: Barbara LaBarre

SHARED LEADERSHIP RESPONSIBILITIES

Change Agent / Systematically consider more effective ways of attaining our building goals. Employ, promote and lead change initiatives.
Communication / Maintain open communication among all members and insure that decisions and expectations are implemented across teams by providing detailed information about those decisions and expectations to constituent members while soliciting input from them.
Monitor/Evaluate / Continually monitor and evaluate the effectiveness of the school’s curriculum, instructional practices and assessment practices on student learning.

Agenda set at last meeting:

Agenda for Thursday July 27th @ Columbus from 12:00 to 3:00
1)  Be sure people bring documents to the meeting that are needed for the tasks.
2)  Finish the SCEP document after reviewing feedback comments.
3)  Complete the 10 step document (leadership traits and chain of communication)
4)  Start SIP if time allows
“I am responsible for”:
●  Ariana will complete the missing school data on current SCEP
●  Steven, Gael, Teena, Quana, Kevin, Miriam, Barbara, Lassandra, Chris and Jacqueline will review complete work to date and create constructive comments
●  Amy, Eudes, Tia and Alice will be sure comments are available as they will be absent from 7/27 meeting
●  Rick will confirm a meeting space and review draft of tenets
●  Barbara, Kevin is going to be a critical friend.
●  Teena will look at dates in Section E of Tenet 2

Minutes/Notes from today's meeting:

Attending: Kevin Richman, Quana Bice, Jacqueline Scallan, Barbara LaBarre, Ariana Koniuto, Steve Giannini,, Amy Brainard, Rick Dutko, Teena Lauth, Gael Bobby, Tia Rodriguez, Lassandra Herman, Chris Sielaff
●  Initial clarification of roles for today’s meeting
●  Prioritizing the agenda: Let’s work for an hour then re-evaluate how we are working through the document
○  SCEP must be finished today
○  10 step doc not as important
○  SIP next
●  Overview page of 2017.18 SCEP:
○  There is some information for the front page that is missing. On last years SCEP there is information about having reached goals, we are using that to complete the “overview” page of this years SCEP.
●  We are going through last year’s goals and as a group deciding if the goal was accomplished. The “SMART Goal” part of the tenets needs to be in the front of everyone’s mind so we can track tenet goal failure or success.
○  questions #1 & 2 are decided to be “limited”.
●  At 1:00, we stopped and discussed the Tenets and the comments made. Kevin advises us to be sure goals are not redundant or contrary as we write goals.
●  TENET 2:
○  Revision of goal for walk-throughs (WT): “No name” administrator tally sheet to track data on WTs needs to be used so we have data for next year. Admins will need to meet initially to decide on tally tool and afterwards to tally # of instances of expected instructional behaviors. Distinction made between evidence in planning and evidence in practice/implementation. Conversation between WT that can enhance APPR or WT to determine what PD needs to take place. Rick suggests changing the name of the WT (which may be put in MLP to enhance APPR to “Learning Walks” (LW).
○  The group decides to eliminate WT and term it LW with immediate feedback. LW cannot be calendar dedicated.
○  The group completed the rest of the activities in Tenet 2
●  TENET 3:
○  Remove “tagging” and specific examples of instructional practice. The goal was clarified and simplified. We used similar language as the previous tenet.
●  TENET 4:
○  Tenet 3 & Tenet 4 are comparable, so we are copying and pasting with the inclusion of think time. The major difference is lesson planning in tenet 3 and teacher practice in tenet 4.
●  TENET 5:
○  Discussion about attendance taking, with Kevin expressing the expectation for period by period attendance taking by teachers.
○  There is then a need to develop a tool for tallying the 90% adult population interacting with students.
●  TENET 6:
○  Discussion of how difficult it was to track student attendance last year. Valid point was made that we need to keep the goal based on DTSE report regardless of our success at this goal.
○  Suggestions made to work exclusively with Tier 2 (10% - 20 % absenteeism) students. Incredibly frustrating conversation about attendance due to the miserable resources we have to start with.
●  OVERVIEW PAGE
○  Completion of what we are doing in the CURRENT YEAR...
ACTION PLANS:
1.  Kevin will complete the “school info tab” based on yearly annual progress data he has access to.
2.  Someone needs to create the data analysis tool (Learning Walk Teacher Anonymous Data Collection and Analysis tool: LW-TADCAT).
3.  We need a more streamlined template for teachers to use to track student instructional data (DDI) that is consistently used across all departments.
4.  We need to establish distinct measurable baselines for some of the goals we are setting this year.
I AM RESPONSIBLE FOR:
●  Quana will check her e-mails for information and commit to attend the next meeting
●  Tia will review SCEP document and bring needed docs
●  Rick will add a template of SIP and a copy of the BOE goals and put it in them shared drive
●  Gael, Amy, Steve, Teena, Ariana, Barbara, Chris will look at 10 Step Guide and attend next meeting on time
●  Chris look for ways to streamline our focus on SIP
●  Lassandra will read last year’s SIP, reading 10 Step Doc.
●  Kevin will try to find June 2017 regents results, check AYP and other data for SCEP
NEXT MEETING AGENDA: 8/15th in Patriot Hall 8:30 am to 3:00 pm
●  10 Step Document completion
●  School Improvement Plan writing
●  Answer the question “Do 1st quarter roles stay in place?”
PROCESS OBSERVER:
●  Kudos to the Facilitator (Teena) for keeping us on task
●  Kevin & Ariana were positive with the group when we felt discouraged
●  People were on task
Facilitator:
●  Manages activities and discussions
●  Summarizes decisions and discussions
●  Clarifies issues
●  Ensures everyone participates
●  Monitors progress / Time Keeper:
●  Monitors time of each agenda item
●  Informs the team of time remaining
●  Helps team revise times allotted on the agenda as necessary
Recorder:
●  Captures the key ideas, decisions, assignments of the meeting by taking notes/minutes during the session and revising once the meeting has finished
●  Distributes the minutes (email, posting)
●  Minutes include decisions made, ideas shared, important aspects of doing the work of school improvement / Process Observer:
●  Provides feedback to the group on how the members followed the norms
●  What did the team do well?
●  What behaviors need to improve for next time?
✓  Did everyone participate?
✓  Did we stay on task?
✓  Were the roles carried out efficiently?