Bid No. 16-7148-CP
BID REQUEST AND project manual
(Bid Request)
for
Science & Technology Upper Roof Replacement
At
FOR
the board of trustees of
METROPOLITAN COMMUNITY COLLEGE
November 11, 2016
project bid time & date:
9:00 a.m. on November 29, 2016 at
Administrative Center
3200 Broadway
Kansas City, MO 64111
Mandatory Pre-Bid Meeting Time & Date:
9:00 a.m. on November 16, 2016 at
MCC Administration Center Board Room
3200 Broadway
Kansas City, MO 64111
table of contents
bid request no. 16-7148-CP
PART I – BID INFORMATION, INSTRUCTIONS, FORMS
request for bids
description of work
WORK SCHEDULE
instructions to bidders
bid formS
FORM: BIDDER PRICING FORM
FORM: BIDDER QUANTITY FORM
FORM: VENDOR QUESTIONNAIRE FORM
FORM: sUBCONTRACTORS FORM
FORM: payment bond
FORM: performance bond
FORM: waiver of mechanic’s lien (by Contractor)
FORM: waiver of mechanic’s lien (by Subcontractor)
FORM: waiver of mechanic’s lien (by equipment or materials Supplier)
FORM: CHANGE ORDER
FORM: GUARANTEE
FORM: MANUFACTURER’S ASSURANCE LETTER
PLANS AND SPECIFICATIONS
ATTACHMENTS:
DRAWINGS
ANNUAL WAGE ORDER 23, INCREMENT 5, DATED 10/20/2016, JACKSON COUNTY
PART II – CONTRACT documents, REQUIRED AFFIDAVITS, Standard contract (sample)
GENERAL TERMS AND CONDITIONS
FORM: M/WBE PARTICIPATION FORM
FORM: good faith affidavit – conStruction
FORM: MISSOURI WAGE AND LABOR STANDARDS – AFFIDAVIT
COMPLIANCE WITH THE PREVAILING WAGE LAW
FORM: FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM
FORM: FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT
FORM: NON-COLLUSION AFFIDAVIT
STANDARD CONTRACT (sample)
PART I
BID INFORMATION, INSTRUCTIONS, FORMS
request for bids
METROPOLITAN COMMUNITY COLLEGE (mcc)
Bid Request No 16-7148-CP
Sealed Bids for:
Science & Technology Upper Roof Replacement
At
MCC- Penn Valley
Will be received by the Office Purchasing, Metropolitan Community College, 3200 Broadway, Kansas City, Missouri AT 9:00 A.M. ON Tuesday, November 29, 2016.
Specifications and conditions of bidding and the printed form on which all bids must be made, may be obtained from by downloading it from: www.mcckc.edu/purchasing/bids.
Bids must be accompanied by Bid Security in the form of a Letter of Credit or Surety Bond in an amount not less than five percent of the bid, as provided in the Contract Documents.
The Board of Trustees of Metropolitan Community College reserves the right to waive informalities in bids and to reject any and all bids.
The Board of Trustees
Metropolitan Community College
By: Amiee Wenson, Purchasing Manager
PH: (816) 604-1341
DESCRIPTION OF WORK
BID REQUEST NO. 16-7148-CP
A. GENERAL
Work is generally described as Science & Technology Upper Roof Replacement at the Penn Valley campus of Metropolitan Community College.
B. SCOPE OF WORK
1. Base Bid: The Contractor shall furnish all labor, materials, equipment, other facilities, supervision and means of construction for the Science & Technology Upper Roof Replacement as indicated at the Metropolitan Community College Penn Valley campus location as presented in the work items within this project manual.
2. Alternates: The Contractor shall furnish all labor, materials, equipment, other facilities, supervision and means of construction for the Science & Technology Upper Roof Replacement as indicated at the Metropolitan Community College Penn Valley campus location as presented in the work items within this project manual.
WORK SCHEDULE
Work shall commence after notice to proceed has been issued by Owner’s Director of Facility Services. It is anticipated that all work in the base bid and any alternates accepted by Metropolitan Community College should be substantially completed in 90 days from notice to proceed. Final completion shall be no later than 120 days from notice to proceed. Any request for additional calendar days may be submitted in the form of a change order.
NOTES:
All work areas are to be enclosed with red/orange vinyl fencing supported by traffic barrels properly weighted with sand or other acceptable means approved by the Owner’s Director of Facility Services.
instructions to bidders
bid request no. 16-7148-CP
1. general
Execute and submit all bids in accordance with these instructions and the applicable provisions of the specifications.
1. Submit one original and one (1) electronic copy (including bid form in excel) submitted with the bid document to Purchasing Manager, MCC – Administrative Center, 3200 Broadway, Kansas City, MO 64111, by 9:00 am. November 29, 2016.
2. Prices must be stated in units of quantity specified and extended in total column.
3. Bids, to receive consideration, must be received prior to time designated in this inquiry.
4. The Board of Trustees reserves the right to waive defects and informalities in Bids, to reject any or all bids, or to accept any bids as may be deemed to its interest, and to award by item, combination of items or lot.
5. MO Sales and Use Tax not applicable to any purchase. Exemption certificate furnished as required.
6. Any bid may be withdrawn at any time prior to that specified herein for the opening of bids, but no bid may be withdrawn for a period of sixty (60) days thereafter.
7. A 5% preference shall be granted to all firms, corporations, or individuals doing business as a Missouri firm, corporation or individual on all contracts other than new construction, provided the additional cost to the District does not exceed $500.
8. All Bidders are requested to attempt in good faith to utilize MBE/WBE contractors, sub-contractors, vendors, and material suppliers. Low bidders may be required to demonstrate they have performed good faith efforts. A list of resources for finding MBE/WBE companies can be obtained at
www.mcckc.edu/services/purchasing/department/minority.asp. Bidders must indicate their Minority and Women Business Enterprises participation levels committed to this project on the M/WBE Participation Form, and prime contractors are required to provide a written list of subcontractors and suppliers which submitted bids to them on the Good Faith Affidavit – Construction, collectively attached hereto in Part II.
9. Information pertaining to any item of this request may be obtained by submitting a request via email to .
10. Bidder will be required to comply with the General Terms and Conditions, as well as state any objections to the terms of the “Standard Contract (sample)”, collectively attached hereto in Part II.
11. All MCC locations are completely tobacco-free and non-smoking, both indoors and outside. No tobacco products of any kind are allowed. Contractor’s personnel will be required to follow this policy.
12. MCC, due to its status as a political subdivision of the state of Missouri and its entitlement to sovereign immunity, is unable to accept contract provisions that require the indemnification of others. Any indemnity language in proposed terms and conditions will be modified to conform to language acceptable to MCC.
13. MCC is a political subdivision of the state of Missouri and as such cannot create indebtedness in any one year above what it can pay out of the annual income of said year. Should MCC determine it has not received adequate appropriations budget allocations income to enable it to meet the terms of this Contract, MCC reserves the right to cancel this Contract with a 30 days’ notice. Multi-year term and supply contracts and leases and the exercise of options to renew are subject to annual appropriations.
2. QUALIFICATIONS OF BIDDERS
a. Bidder must have at least five (5) years of experience in the type of work involved in this project, and must have performed work similar in scope to the work proposed in this project.
b. Refer to individual sections for further qualifications or requirements.
c. Upon request of Metropolitan Community College (Owner), the apparent successful Bidder shall furnish documentation satisfactory to Owner, which confirms qualification requirements. MCC may contact references prior to award of contract.
d. Bidder must be certified to install manufacturer’s material.
3. BIDDER’S REPRESENTATIONS
a. By submission of bid, Bidder represents that he has examined Contract Documents and made an examination of site, or otherwise satisfied himself completely as to provisions of the Contract Documents and site conditions, and areas and quantities.
Prior to visiting the site the contractor’s representative shall notify the campus superintendent that the contractor will be on site visiting the future work area locations. If the visit is performed after normal working hours the contractor shall contact security upon arrival on campus to inform security of their intent.
b. By submission of bid, Bidder represents that he is familiar with all applicable federal, state and local regulations, that he understands that compliance is mandatory under the provisions of the Contract Documents and that he is prepared to comply fully.
4. BID PRICING FORM
a. All bids shall be prepared on Form of Bid as outlined herein and under Bidder's letterhead. Quotations shall be submitted based upon these specifications and drawings. Quotations containing qualifying statements will not be considered.
5. BIDDING PROCEDURES
a. Bids shall be submitted with 1 (one) original and 1 (one) electronic copy (with price sheet in excel) submitted with the bid document and delivered to: Purchasing Manager, Metropolitan Community College, 3200 Broadway, Kansas City, MO 64111, with all appropriate forms, from Part I and Part II of this Bid Request, signed and completed.
b. Bids shall be in sealed envelope clearly marked with bid number, time and date of bid opening, Bidder’s name, address.
c. Bid security required by these Contract Documents shall be included in the Bid.
d. Bids may be withdrawn in person or by written request any time prior to scheduled closing time for receipt of bids.
e. All bids shall be valid for 60 days after opening, but the Owner reserves the right to reject any or all bids.
f. No Bid shall be withdrawn subsequent to specified time of bid opening for a period of 60 calendar days without written consent of the Owner.
g. Any exceptions to the terms and conditions of this Bid Request shall be clearly stated and it is at MCC’s discretion whether the exception shall be accepted or shall invalidate the Bid.
6. ACCEPTANCE AND REJECTION OF BIDS
The Owner reserves the right to reject any or all bids and to waive any informality or technicality in bidding. In addition, the Bidder recognizes the right of the Owner to reject a bid if the Bidder failed to furnish any required bid security, or to submit the data required by the bidding documents, or the bid is in any way incomplete or irregular. As a condition precedent to contract award, the Bidder’s prior experience, financial status and his proposed Subcontractors will be carefully considered. If awarded, the contract will be awarded to the lowest Bidder complying with the conditions of the bidding documents. If discrepancies exist between unit prices and their calculated extension, unit prices shall take precedence.
7. ALTERNATES
Each Bidder shall bid on all alternates listed in the Bid that are applicable to his portion of the work. Alternates will be fully considered in determining the low Bidder.
8. UNIT PRICES
A unit price is the amount stated in the bid form or subsequently agreed upon by the Owner and the Contractor as a price per unit of measurement for addition or deduction of materials or services as described in the Contract Documents. The unit prices may or may not be used as determined to be in the best interest of the Owner, per the General Conditions. Itemized data shall be required substantiating unit price when required for change order, bid pricing, or requested by Owner’s Director of Facility Services.
Unit prices shall include costs of labor, materials, services, overhead and profit, bonds, insurance, and other costs to cover the completed work. Additions or deductions in the work authorized shall be executed in accordance with the applicable sections of the specifications.
9. SUBSTITUTIONS
a. Substitutions Prior to Bid Date: For inclusion of products other than those specified, Bidders shall submit a request in writing by noon on November 21, 2016. Requests received after this time will not be reviewed or considered regardless of cause. Requests shall clearly define and describe the product for which inclusion is requested. Inclusion by Owner’s Director of Facility Services will be in the form of an addendum to the specifications, issued to all contract Bidders on record.
b. Substitutions after Award of Contract: Substitutions of products will be considered after award of contract only under one of the following conditions:
(1) When the specified product is not available due to a strike, lockout, bankruptcy, discontinuance of the Manufacturer of a product, or natural disasters.
(2) When a guarantee of performance is required and, in the judgment of the Contractor, the specified product or process will not produce the desired results.
Requests for such substitution shall be made in writing to Owner’s Director of Facility Services within ten (10) days of the date that the Contractor ascertains he cannot obtain the material or equipment specified, or that the performance cannot be guaranteed.
c. Procedures Respecting Substitutions
(1) Materials and equipment proposed for substitution shall be equal or superior to that specified in construction, efficiency, utility, aesthetic design, and color, as determined by Owner’s Director of Facility Services, whose decision shall be final and without further recourse. Physical size of substitute brand shall not be larger than the space provided for it. Requests must be accompanied by full description and technical data, in two copies, including Manufacturer’s name, model, catalog number, photographs or cuts, physical dimensions, operating characteristics, and any other information necessary for comparison.
(2) Permission to make any substitution after award of the contract shall be effected by a change order. It shall not relieve the Contractor, any Subcontractor, Manufacturer, Fabricator or Supplier from responsibility for any deficiency that may exist in the substituted product or for any departures or deviations from the requirements of the Contract Documents, as modified by such change order. The substituted product will satisfy all standards and requirements satisfied by the originally specified product and the change order shall not be deemed to modify the Contract Documents with respect thereto.
(3) If any substitution will affect a correlated function, adjacent construction, or the work of other trades or Contractors, the necessary changes and modifications to the affected work shall be considered as an essential part of the proposed substitution, to be accomplished by the Contractor without additional expense to the Owner, if and when accepted.
10. mandatory PRE-BID CONFERENCE
There will be a mandatory pre-bid conference at the MCC Board Room, 3200 Broadway, Kansas City, MO 64111 at 9:00 a.m. on November 16, 2016.
All questions regarding the bidding process and communications should be addressed in writing only to: . Questions must be received by noon, November 21, 2016.
11. LOG
The Contractor shall furnish and keep one (1) log book at the Project Site. He shall enter into this log each day the weather conditions, the temperature, general information as to the progress of the project, materials received, amount of concrete placed that day, tests made, inspections made by other authorities, and all visitors to the Project Site. One (1) copy of the log shall be submitted to Owner’s Director of Facility Services every Monday following completion of the previous week’s work.