SAMPLE APPPOINTMENT LETTER FOR HIRING CUPE LOCAL 3904 UNIT ONE CONTRACT LECTURERS:
1) Full Sessional Appt. (15 hours per semester, Fall AND Winter); or
2) Half Sessional Appt. (15 hours per semester, Fall only OR Winter only); or
3) Reduced Workload Sessional Appt. (9 – 14.99 hours per semester, Fall AND Winter); or
4) Reduced Workload Half Sessional Appt. (9 – 14.99 hours per semester, Fall only OR Winter only)
Date:
Contract Lecturer name
Address
Dear Dr. [OR] Ms. [OR] Mr._________________ :
I am prepared to recommend to the Vice Provost, Faculty Affairs, and through him to the President, that you be appointed as a Contract Lecturer in the School of ________________ [OR] Department of _____________ under the following terms and conditions:
1. The Board of Governors and the Canadian Union of Public Employees are parties to a Collective Agreement, the terms and conditions of which and any superseding Agreement will apply to all Contract Lecturers including yourself. Key items for your appointment are noted next.
2. The type of your appointment is to be a [CHOOSE ONE] Full Workload Sessional for two semesters, with 15 total semester hours of assigned teaching each term [OR] Full Workload Half Sessional for one semester, with 15 total semester hours of assigned teaching [OR] Reduced Workload Sessional for two semesters, with __ total hours of assigned teaching each term [OR with ___ hours in the Fall term and ____ hours in the Winter term] [OR] Reduced Workload Half Sessional for one semester, with ___ total semester hours of assigned teaching. The courses to be taught are expected to be ____________ [course numbers from calendar].
3. The appointment is to be from [FOR FULL AND REDUCED-WORKLOAD SESSIONAL APPOINTMENTS] August 16, 201__ to June 15, 201__ [FOR FULL AND REDUCED –WORKLOAD HALF SESSIONAL APPOINTMENTS] August 16, 201__ to January 15, 201__ [for fall term only appointments] [OR] December 16, 201__ to May 15, 201___ [for winter term only appointments] [OR] January 16, 201__ to June 15, 201__ [for a half-sessional appointment for the Winter term, which immediately follows a half-sessional appointment for the Fall term] as per Article 16 of the Collective Agreement. Your attention is drawn to Article 16, 3(c) and Article 21, 5 respecting vacation pay and statutory holidays falling within the appointment period.
In accordance with Article 21, you will receive a total basic salary of $XXXXXXXX for this appointment. Salary will be paid on a bi-weekly deferred pay cycle with the first pay date of the term being [for the correct date, check pay schedule and deadlines on the HR website:
http://www.ryerson.ca/content/dam/hr/payroll/biweekly_deferred_pay_deadlines/2015_Biweekly-deferred.pdf
Consistent with Article 20.2 of the Collective Agreement, if some or all of the courses assigned to you during your appointment are no longer required due to elimination of the course(s) or section(s) you shall be given three (3) weeks’ notice in writing or pay in lieu of such notice.
COURSE CREATION/COURSE REVISION WORK
Only include the following paragraphs (select the one applicable) if the contract lecturer is carrying out course development/course revision duties during the period of their appointment. Course creation/course revision work is paid in the form of a one-time, lump sum payment and as such is not defined in terms of the number of semester hour equivalents of time it requires. NOTE: process the payment on a Personnel Action Form and include on the PAF “a one-lump sum payment”. It is recommended payment be processed only once the work in question is fully completed. Such work in not to be processed as a non-union casual appointment.
· Pursuant to Article 21.11, you will receive a one-time, lump sum payment of $6,000 for course creation work relating to [insert course code]. Please communicate with your Chair [or Director] regarding expectations or clarifications relating to this work.
· Pursuant to Article 21.11, you will receive a one-time, lump sum payment of $3,000 for major course revision work relating to [insert course code]. Please communicate with your Chair [or Director] regarding expectations or clarifications relating to this work.
· Pursuant to Article 21.11, you will receive a one-time, lump sum payment of $[amount ranges from $500 to $2,000 – Chair/Director to confirm what amount the work is worth] for minor course revision work relating to [insert course code]. Please communicate with your Chair [or Director] regarding expectations or clarifications relating to this work.
MAJOR ACADEMIC TASK THAT DOES NOT INCLUDE COURSE CREATION/COURSE REVISION WORK
Note: A Contract Lecturer will be paid in terms of the number of semester hour equivalents of time it requires to carry out major duties, such as external liaison on behalf of the University, undertaking a major research project, course coordination and supervision, participating on university wide committees, and any other similar major academic task.
4. In order for the University to initiate your pay, please log into my.ryerson.ca (using your Ryerson’s online identity, see section 5 below), access the University’s eHR portal, Employee Self Service (“Payroll and Compensation” section, “Direct Deposit” link) and provide us with your banking information in order to facilitate direct payroll deposit into your bank account.
Employee Self Service (ESS) is a fast and convenient way for you to access your personal, payroll, and benefits information. You can access ESS via my.ryerson.ca, eHR portal. If you are new to Ryerson, please access ESS and enter any pertinent personal information (e.g., home address, emergency contacts, etc.). If you are a returning Contract Lecturer and your pertinent personal information has changed, please use ESS to enter your new information.
To familiarize yourself with eHR and Employee Self Service, please visit the eHR Online Learning website at the following link: http://www.ryerson.ca/hr/eHR/index.html
5. Once you receive your employee number, you can activate your Ryerson’s online identity by visiting http://ryerson.ca/accounts. You will use your online identity for accessing many of Ryerson's online services such as e-mail, my.ryerson.ca portal, Ryerson's Administrative Management Self Service (RAMSS), or central computer labs.
E-mail is the official format of communication at Ryerson. You are therefore required to activate a Ryerson e-mail account upon starting your appointment. Once you receive your employee number you can activate your online identity by visiting http://ryerson.ca/accounts. You are expected to access and maintain your e-mail account on a regular basis.
6. Should student enrolment exceed the maximum for your assigned sections, you will be provided with options pursuant to Article 17.4 of the current collective agreement.
7. In accordance with Article 17.1 (h) of the Collective Agreement you are required to submit to the Chair of the department [OR] Director of the School a brief report of activities undertaken to maintain currency using the university’s approved form which can be found at http://ryerson.ca/content/dam/teaching/documents/CUPE_Currency_Report_Template.doc. You are required to submit your currency report by insert the appropriate date depending on their type of appointment: June 1, 201__ (for those with appointments in both Fall and Winter) OR December 15, 201__ (for Fall appointments only) OR May 1, 201__ (for Winter appointments only).
8. Approval of this recommendation by the Board of Governors is conditional upon receipt in my office of official transcripts of your academic qualifications, no later than six weeks from the date of this appointment. Please arrange for such documentation to be issued to this office. This requirement applies only in respect of your original and/or first appointment as ac contract lecturer with the University, unless you have enhanced your academic credential(s) then the requirement stated immediately above shall apply.
9. As per Article 22, effective your start date, Ryerson will provide a comprehensive benefits package including Extended Health Care, Dental, Life Insurance, as well as Accident Insurance, Sick Leave and Salary Protection (Continuation) benefits, provided you are not in receipt of group benefits from another constituent group at Ryerson. For more benefit information, please visit the Human Resources website at: http://www.ryerson.ca/hr/benefits/benefits_by_group/cupe1/index.html
or contact Pension and Benefits at (416)979-5000 extension 4146.
As a condition of employment you are required to complete the Group Benefit Enrolment Form which can be downloaded at http://www.ryerson.ca/hr/forms/docs/group_benefits_enrolment_form.pdf . Please complete the form and return to the Human Resources Pension and Benefits Unit, Human Resources Department.
10. As per Article 22, you are also eligible to participate in Ryerson’s Group Registered Retirement Savings Plan with Great West Life Assurance Company, provided you are not a member of the Ryerson Retirement Pension Plan; the University will match your contributions up to a maximum of 6.0% of salary. For more information, please visit the Human Resources website at: http://www.ryerson.ca/hr/retirement/pension_retirement_docs/cupe_rrsp_information.pdf. If you are interested in participating in this Plan, please contact the Pension and Benefits Unit at (416) 979-5000, extension 4146.
11. You are required to obtain an Employee Photo ID card on the lower ground floor in Jorgenson Hall (JOR 02). You must first obtain an I.D. authorization form from the Human Resources Department.
12. As a condition of employment, if you have not already done so, you are required to complete the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Standard eLearning training within two (2) weeks of your appointment start date. To complete the training, you will be required to log in to the Ryerson AODA eLearning Module at http://www.ryerson.ca/accessibility/commitment/aoda-eLearning.html using your Ryerson user ID and password which will be provided to you upon the commencement of your appointment. Should you have already completed the training in light of a previous appointment at the University, you are not required to re-do the training. Please print your Certificate of Completion (found at the end of the training modules) and provide a copy to your Chair/Director within two (2) weeks of your appointment start date.
13. You are required to complete the Workplace Violence Prevention and Response eLearning, if you have not already done so, within two (2) weeks of your appointment start date. To access the modules, visit www.ryerson.ca/workplaceviolence and click on eLearning. Log in using your Ryerson user ID and password, which will be provided to you when you begin your appointment. Please print your certificate and provide a copy to your Chair/Director within two (2) weeks of your appointment start date.
14. It is critical to Ryerson's success to remove barriers and promote the inclusion of all Ryerson employees, including those from equity-seeking groups. If you have not already done so, please take a moment to complete the Diversity Self-Identification in eHR. Your information will help us determine where we are now so we can set realistic equity, diversity and inclusion goals and measure our progress. While you might not identify as a member of an equity group, or may not want to answer all of the questions, we still need you to complete the Diversity Self-Identification. You have the option to select "Prefer not to answer" or "No" for each identification question. Visit ryerson.ca/diversityselfid for more information and instructions.
Please signify your acceptance of this offer of appointment as described above by signing and returning to me as soon as possible the enclosed copy of this letter. This offer of appointment lapses on ___________, 201__ if it has not been accepted by then.
Sincerely,
Dean
Faculty of _____________________
Accepted: ______________________________ Date: ______________________
cc: Dr. ________________, Chair [Director]
Department of ___________ [OR] School of __________________
Human Resources
Secretary, CUPE 3904, Unit 1