PUNJAB SKILLS DEVELOPMENT FUND
Skills for Market Linkage
BIDDING FORMS
April 2017
SECTIONS / CONTENTSSECTION 1 / ORGANIZATION’S PROFILE & ELIGIBILITY (PART A TO E)
SECTION 2 / TRADEWISE TECHNICAL PROPOSAL (PART F to K)
Note: Section 1 & 2 to be filled and placed in an envelope (1) and sealed
SECTION 3 / TRADEWISE FINANCIAL PROPOSAL (PART L)
Note: Section 3 to be filled and placed in a separate envelope (2) and sealed
Envelopes 1 and 2 to be placed in an outer envelope for submission to PSDF
CONTENTS OF BIDDING DOCUMENT
It is mandatory for Training Providers:
· To read the Instructions & Data Sheet carefully before completing the form.
· To use formats provided by PSDF for preparation of the Bidding Document.
· If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section.
· All pages must be numbered and signed by Head of Organisation or authorized person otherwise bidding Document will be rejected.
· Submission of missing documents after closing date is not allowed.
· Non-compliance with PSDF’s instructions will result in rejection of the Bidding Document.
SECTION 1
ORGANIZATION’S PROFILE & ELIGIBILITY
Name of Assignment / Skills For Market LinkageName of Lead Organisation
Note:
‘Section 1’ to be completed and submitted in a separate book binding form. It should be placed in an envelope along with Technical Proposal(s) i.e. “Section 2”.
ENCLOSED FORMS & SCORING CRITERIA OF TECHNICAL PROPOSAL
PART / DescriptionPART A / Information about the Bidding Organization
PART B / Eligibility Requirements
PART C / Applicant Declaration
PART D / List of Attached Documents
Annexure A / Consortium Agreement
Note:
· All parts are to be filled in using the attached Forms.
· Hand written Bidding Document will not be accepted & evaluated.
PART A: INFORMATION ABOUT THE BIDDING ORGANIZATION
Please provide required information using the following formats.
Code / Required Information / Response /A.1 / Legal Name of the Lead Organisation
A.2 / Year of Registration / Establishment
A.3 / What is the core business of the Lead organisation?
A.4 / What is the legal status of lead organisation? Tick the relevant box (one box only). (Attach copy / copies of Registration Certificate/s) / ☐ / Public Sector Organisation
☐ / Section 42 Company
☐ / Public Ltd. Company
☐ / Private Ltd. Company
☐ / Sole Proprietor
☐ / Partnership
☐ / Others (please specify)
A.5 / Name of Head of Lead Organisation*
Designation
Phone & mobile numbers
A.6 / Address of Organisation
Phone
Website (If Any)
A.7 / Name of contact person*
Designation
Phone & mobile numbers
* Only Head of organisation or nominated contact person will be authorized to communicate with PSDF.
* Contact person must be an office bearer or employee of the organisation.
Provide the Details of Consortium Partner(s) (Buying House)
Consortium Partner:
A.8 / Legal Name of Consortium PartnerNature of Core Business of Consortium Partner
Name of Contact Person of Consortium Partner
Designation
Postal address of Consortium Partner
Phone & mobile numbers
Website (If any)
Note:
· Use separate table for each consortium partner, if more than one.
· Attach copy of agreement/s with Consortium Partner(s) which should be a Buying House. Sample format is at Annexure A.
Provide the details of Financial Institution (if any) who has signed an agreement / MOU / provided consent letter with your organization. Please also attach the copy of agreement / MOU / Consent Letter.
A.9 / Legal Name of Financial InstitutionName of Contact Person
Designation
Postal address
Phone & mobile numbers
Website (If any)
Note: It is not mandatory but encouraged to have MOU/agreement with any Financial Institution.
PART B: ELIGIBILITY REQUIREMENTS FOR LEAD ORGANISATION
Please provide information about the eligibility of your organization, as per criteria defined by PSDF, using the following format. Attach relevant documents where required. Non-compliance with one or more conditions will lead to ineligibility.
Part B.1: Please provide the following information:
B.1.1 / Does your organization have total annual credit of minimum PKR 24 million as per the last one year of Bank Statement in the name of the Organization. / YesNo
Organization must have minimum of total credit of PKR 24 Million as per the Bank Statement of Last one Year. Organizations will be declared ineligible if they do not fulfil this condition.
B.1.2 / Does your organization have a consortium Agreement with Buying House which is in a business of Textile / Garments? / Yes
No
Not Applicable
Organization Must have consortium agreement with buying house which is in a business of Textile / Garments. Organizations who are already in a business of textile / garments are exempted from this condition (only they can tick “Not Applicable” Option).
Part B.2: Please provide the following information:
Code / Requirements / Response /B.2.1 / Lead Organisation must have legal status. Attach copy / copies of Certificate(s) of incorporation. / ☐ / Copy attached /
☐ / Copy not attached /
Lead Organisation must have legal status and must provide copy / copies of Registration Certificate(s). /
B.2.2 / Mention National Tax Number (NTN) or Free Tax Number (FTN) in the name of the lead organisation and attach copy of NTN/FTN certificate / NTN
FTN
☐ / Copy Attached
☐ / Not Attached
Lead Organisation must have valid NTN / FTN in the name of the Lead Organization.
B.2.3 / Attach duly signed and stamp Bank Statement of last one year in the name of the organization. / ☐ / Bank Statement Attached
☐ / Not attached
Lead Organisation must provide Bank Statement of Last one year in the name of organization. Organization will be declared ineligible if they do not provide bank statement.
Part B.3 Please provide the following information:
B.3.1 / Have you attached the consortium agreement (Annexure A)? / YesNo
Not Applicable
Organizations must have a consortium Partner (Buying House) who is in a business of Textile / Garments. Organizations who are already in a business of textile / garments are exempted from this condition.
B.3.2 / Does the Consortium Partner have valid NTN / FTN? Cross the relevant box / Yes
No
Consortium Partner must have valid NTN / FTN number.
B.3.3 / Does the Consortium Partner (a buying house) deals in a business of Textile / Garments? Cross the relevant box / Yes
No
Not Applicable
Consortium Partner must be in a Business of Textile / Garments? (Only Lead organization if already in a business of Textile / Garments can tick “Not Applicable” Option).
B.3.4 / Does your organisation ever been blacklisted by PSDF / any government or international organisation? Cross the relevant box / ☐ / No
☐ / Yes
Lead Organisation must not be suspended / debarred or blacklisted.
B.3.5 / If you have previously worked with PSDF:
Has your contract been cancelled (in part or in full)? Or was the payment withheld for non-fulfilment of contract? Cross the relevant box / ☐ / No
☐ / Yes
In case you have previously worked with PSDF, the contract must not have been cancelled (in part or in full) or payment must not have been withheld for non-fulfilment of contract.
B.3.6 / Does your organisation agree for monitoring of training by a Third Party contracted by PSDF? Cross the relevant box / ☐ / Yes
☐ / No
Lead Organisation must agree for monitoring of training by a Third Party contracted by PSDF.
B.3.7 / Does your organisation agree to open a separate bank account (in the legal name of the organization) for funds provided by PSDF? Cross the relevant box. / ☐ / Yes
☐ / No
Lead Organisations are encouraged to open a separate bank account in the legal name of organisation for the funds provided by PSDF, to avoid involvement of PSDF auditors in their own business account.
B.3.8 / Does your organisation allow PSDF assigned auditors to check the accounts opened for PSDF funding? Cross the relevant box. / ☐ / Yes
☐ / No
Lead Organisation must agree to allow PSDF assigned auditors to check the accounts, if need arises.
PART C: APPLICANT DECLARATION
I (click here and type Name), hereby certify that:
§ The information provided in this document is factually correct in all material respects.
§ I understand that provision of any false or misleading information will lead to disqualification of the Bidding Document, contract cancellation as well as suspension of the organisation for one round of bidding.
§ I am duly authorized to submit this application on behalf of lick here and type the name of organization]"
Signature:Name:
Designation:
Date
Phone:
Mobile:
E-Mail:
Note:
· Declaration not signed by the authorized person will lead to rejection of the proposal.
PART D: LIST OF DOCUMENTS TO BE ATTACHED
The following Documents must be attached with Organization Profile & Eligibility (Section 1).
Sr. No / Required Documents1 / Proof for legal Status of Organization.
2 / National Tax Number / Free Tax Number Certificate in the name of Lead Organization.
3 / Duly signed and stamped Bank Statement of last one year in the name of organization.
4 / Signed Consortium Agreement with Buying House. Sample format is mentioned in Annexure A.
5 / Copy of Consent Letter / MOU / Agreement from Financial Institution (Not Mandatory).
PART E: LIST OF DOCUMENTS ATTACHED:
Sr. No. / Attached Documents1.
2.
3.
4.
5.
Annexure A
CONSORTIUM AGREEMENT
(To be printed on Rs. 200/- Stamp Paper)
THIS DEED OF CONSORTIUM AGREEMENT (hereinafter referred to as the “Agreement”) is made at [name of city] on this ______day of [month] 2017.
BY
1. M/s [name of lead training service provider], having its Principal office at [address of organization, city], through [name and designation of head of organization] (hereinafter referred to as the Lead Organization)
AND
2. M/s [name of consortium partner], having its Principal office at [address of organization, city], through [name and designation of head of organization] (hereinafter referred to as the Consortium Partner )
(hereinafter referred to as the “Consortium” which expression shall, where the context so permits, include their legal heirs and successors in interest)
IN FAVOUR OF
Punjab Skills Development Fund, having its Principal office at 21-A, Dr Mateen Fatima Road, Gulberg II, Lahore (hereinafter referred to as the "PSDF" which expression where the context so admits or requires shall mean and be deemed to include its successors, executors, and assigns).
WHEREAS the Consortium Partners have formed a Consortium for the purpose of providing technical/vocational training to the trainees with the funding of PSDF and their mutually agreed responsibilities as stated below are binding on them;
RESPONSIBILITIES OF LEAD ORGANIZATION
[enlist the details of responsibilities that will be performed by Lead Organization for this assignment]
RESPONSIBILITIES OF CONSORTIUM PARTNER
[enlist the details of responsibilities that will be performed by Consortium Partner for this assignment]
THEREFORE, NOW, THE CONSORTIUM ACKNOWLEDGE AND UNDERTAKE AS FOLLOWS:
1. That Consortium shall have joint and several liabilities in respect of the PSDF’s obligations under the Services Provision Contract.
2. That [name and designation of authorized representative of Lead Organization] is the authorized person to sign contracts, correspond and other documents with PSDF.
3. That in case Consortium partner leaves the Consortium, the Lead Organization shall immediately inform PSDF
4. That Consortium hereby holds the PSDF indemnified and harmless in case of any loss occurred due to any act of the Consortium.
Lead Organization Consortium Partner
Signature:______Name: ______
Designation: ______
Contact No: ______
Address:______
______
CNIC No. ______/ Signature: ______
Name: ______
Designation: ______
Contact No: ______
Address: ______
______
CNIC No. ______
Witnesses 1: Witnesses 2:
Name: ______Address:______
______
CNIC No. / Name: ______
Address:______
______
CNIC No.
SECTION 2
Technical Proposal Form
Name of Lead Organization
District Applying for
Name of Trade
An organization may apply for multiple Districts. However, there should be separate Trade wise Technical Proposal for each District. Envelope containing Organization’s profile & Eligibility and Technical Proposal should be placed in a separate envelope. Technical Proposals must have separate binding in book form.
It is mandatory for Training Providers:
· To read the Instructions & Data Sheet carefully before completing the form.
· To use format provided by PSDF for preparation of the Technical Proposal.
· If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section.
· Proposals not page numbered and signed by Head of Organisation or authorized person will be rejected.
· Submission of missing documents after closing date is not allowed.
· Proposals that do not comply with PSDF’s instructions will stand rejected.
Note:
This form must be completed and submitted in a Separate Book Binding Form to PSDF, along with required documents and Section 1 in a separate envelope. Technical proposal should be trade wise.
LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL
[Firm letterhead]
[Date]
Convener Bid Evaluation Committee
Skills for Market Linkage
Punjab Skills Development Fund,
21-A, H Block, Dr Mateen Fatima Road, Gulberg II, Lahore
T: 042-5752408-10
Subject: Technical Proposal of the {Trade} for {District}
Dear Sir,
We offer to provide the training for [Insert Trade Name] in [Insert District Name] under the Scheme “Skills for Market Linkage” in accordance with your Terms of Reference. We hereby submit our Technical Proposal including the required documents.
We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained therein may lead to our disqualification and cancellation of the contract. If negotiations are held during the period of validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff, facilities and cost. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.