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REQUEST FOR PROPOSALS
(RFP NO: BESCOM/GM(ICT&MIS)/BC-48/15-16/25)
FOR THE DESIGNATION and ROLE:
Chief General Manager - Digital
BESCOM
Corporate office,
KR Circle
Bangalore, Karnataka - 560 001
Tel: 91 (80) – 22085370;
Mobile: 91 (0) - 9449844720
Email:
Contents
Section / Description / Page numberSection I / Letter of Invitation / 3
Section II / Information to Consultant (ITC)
Data Sheet – Information to Consultant / 4
11
Section III / Technical Proposal – Standard Forms / 16
Section IV / Financial Proposal – Standard Forms / 22
Section V / Terms of Reference / 25
Section VI / Contract for Consultant’s Services
I Form of Contract
II General Conditions of Contract
III Special Conditions of Contract
IV Appendices / 29
30
31
38
40
KEY EVENTS AND DATES
2 / Job Requirement / Hiring for CGM (Digital) for BESCOM
3 / Date of Publication of RFP / As per e-proc portal
4 / Last date of Receiving Queries
/ Clarification / 16/11/2015
5 / Time, Date and venue of Pre - bid meeting / 19/11/2015
6 / Date of Response to Bidder Queries / 17/11/2015
7 / Last Date of Submission of bids / 09/12/2015
8 / Bid Processing Fee Payable / Rs. 250/-
DD or Bankers Cheque in the name of
AGM (E & S)
Corporate Office ,BESCOM,
K.R.Circle Bangalore-560001
9 / Earnest Money Deposit Payable / EMD not Required
10 / Date, Time and Venue of Opening of
Proposals / Intimated by BESCOM
11 / Name of the contact person for any clarification / GM (ICT &MIS), BESCOM
12 / Date till which the bid submitted in response to RFP is valid / 180 days from the last date of submission of bids.
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SECTION 1: LETTER OF INVITATION
Bangalore, Date Month Year
Dear Sir/Madam:
1. Bangalore electricity Supply Company invites Proposals from Individual Consultants for the role of “Chief General Manager – Digital” on a full-time basis for a period of three years, which may be renewed year-on-year for an additional two years. For more details on the Services required, refer to the attached Terms of Reference.
2. As per the advertisements given in the various News Papers all interested parties are invited to respond to the Request for Proposal (RFP) document. The RFP can be downloaded from BESCOM Website(www.bescom.org) and individual applicants have to respond by post to the address given in RFP with an application processing fee of Rs 250/-
3. The individual consultants for each of these roles will be selected under Quality and Cost-Based Selection (QCBS) and procedures described in this RFP.
4. The RFP includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Information to Consultant
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Form of Contract
5. Kindly respond to the RFP as per the directions and the formats provided in the RFP
Yours sincerely,
GM ICT & MIS,
5th Floor, II-Block,
BESCOM Corporate office,
KR Circle Bangalore,
Karnataka - 560 001
SECTION 2: INFORMATION TO CONSULTANT
1. INTRODUCTION
1.1. The Client named in the “Data Sheet” will select a consultant among those who responded to the RFP, in accordance with the method of selection indicated in the Data Sheet
1.2. Individual Consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data Sheet (the Proposal) for the services required for the role named in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected Consultant.
1.3. The roles shall be carried out with the phasing indicated in the Data Sheet.
1.4. Consultants must familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the roles and on the local conditions, consultants are encouraged to pay a visit to the Client before submitting a Proposal, and to attend a pre-proposal conference if one is specified in the Data Sheet. Attending the pre-proposal conference is optional.
1.5. The Client will provide the inputs specified in the Data Sheet, assist the Consultant in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports.
1.6. Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client, are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of the Proposals submitted.
1.7. Bangalore electricity supply company (BESCOM) expects the consultant to provide professional, objective, and impartial advice and at all times hold the Client’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Consultant shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client.
1.7.1. Without limitation on the generality of this rule, consultant shall not be hired under the circumstances set forth below:
(A) Consultant shall not be hired for any role, which, by its nature, may be in conflict with another role of the consultant.
1.7.2. As pointed out in Para. 1.7.1 (A) above, the consultant may be hired for downstream work, when continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection of the consultant should take the likelihood of continuation into account. It will be the exclusive decision of the Client whether or not to have the downstream assignment carried out, and if it is carried out, which consultant will be hired for the purpose.
1.8. It is GoK’s policy to require that the Consultant observes the highest standard of ethics during the execution of such contracts. In pursuance of this policy, the GoK:
(A) defines, for the purposes of this provision, the terms set forth below as follows:
i) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and
ii) “fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of GOK, and includes collusive practices among consultants (prior to or after submission of proposals) designed to establish prices at artificial, noncompetitive levels and to deprive GOK of the benefits of free and open competition.
(B) will reject a proposal for award if it determines that the consultant recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question;
(C) will declare a consultant ineligible, either indefinitely or for a stated period of time, to be awarded GOK-financed contract if it at any time determines that the consultant has engaged in corrupt or fraudulent practices in competing for, or in executing, a GOK-financed contract.
1.9. Consultant shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by GOK in accordance with the above sub Para 1.8 (C).
1.10. Consultant shall be aware of the provisions on fraud and corruption stated in the standard contract under the clauses indicated in the Data Sheet.
2. CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS
2.1. Consultant may request a clarification of any item of the RFP document up to the number of days indicated in the Data Sheet before the Proposal submission date. Any request for clarification must be sent in writing by paper mail, cable, telex, facsimile, or electronic mail to the Client’s address indicated in the Data Sheet. The Client will respond by cable, telex, facsimile, or electronic mail to such requests and will upload the response (including an explanation of the query but without identifying the source of inquiry) in BESCOM website
2.2. At any time before the submission of Proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the RFP documents by amendment. Any amendment shall be issued in writing through addenda. Addenda shall be uploaded in BESCOM web-site. The Client may at its discretion extend the deadline for the submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1. Consultants are requested to submit a Proposal (Para 1.2) written in the language(s) specified in the Data Sheet.
Technical Proposal
3.2. In preparing the Technical Proposal, consultants are expected to examine the documents comprising this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a Proposal.
3.3. While preparing the Technical Proposal, consultant must give particular attention to the following:
a) Individual consultant must at a minimum have the experience indicated in the Data Sheet.
b) Reports to be issued by the consultant as part of this role must be in the language(s) specified in the Data Sheet.
3.4. The Technical Proposal should provide the following information using the attached Standard Forms (Section 3):
i) An outline of recent experience on roles (Section 3B) of a similar nature. For each role, the outline should indicate, inter alias, the duration of the role and Consultant’s involvement.
ii) Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be provided by the Client (Section 3C).
iii) A latest CV with the following key information (Section 3D): educational qualifications, number of years of work experience, and degree of responsibility held in various roles during the last five (5) years.
iv) Any additional information requested in the Data Sheet.
3.5. The Technical Proposal shall not include any financial information.
Financial Proposal
3.6. In preparing the Financial Proposal, consultants are expected to take into account the requirements and conditions of the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). It lists all costs associated with the role, including remuneration.
3.7. Consultants shall express the price of their services in Indian Rupees.
3.8. The Data Sheet indicates how long the proposals must remain valid after the submission date. During this period, the consultant is expected to keep himself /herself available for the role. The Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the validity period of the proposals, the consultant who does not agree have the right not to extend the validity of their proposals.
4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS
4.1 Bidder can download the tender document from BESCOM official website and has to be submitted with specified required document in prescribed format mentioned in RFP to the address given in RFP on given time line at BESCOM corporate office, Bangalore.
4.2 The Bidder shall enclose the Techno-Commercial and Price Proposal in separate sealed envelopes as given in the diagram below, duly marking the envelopes as “TECHNO-COMMERCIAL PROPOSAL”, “PRICE PROPOSAL” etc .as appropriate.
The inner and outer envelopes shall:
1. bear the name and address of the Bidder;
2. be addressed to the Purchaser in accordance
3. bear the specific identification of this bidding process indicated in the BDS (Bid Data Sheet)
4.3 The outer envelopes and the inner envelopes containing the Techno-Commercial Proposals shall bear a warning not to open before the time and date for the opening of Techno-Commercial Proposals
4.4 The inner envelopes containing the Price Proposals shall bear a warning not to open until advised by the Purchaser in accordance
4.5 If all envelopes are not sealed and marked as required, the Purchaser will assume no responsibility for the misplacement or premature opening and resultant disqualification of the bid.
4.6 Envelopes to be submitted are given below:
Address
General Manager (ICT & MIS),
Block no. 2, Fifth Floor,
Bangalore Electricity Supply Company Limited,
Corporate Office, K.R. Circle, Bangalore-560001,
Karnataka, India.
4.7 The bid can be submitted in person or through post/ courier (BESCOM shall not be responsible for any postal delays resulting in disqualification/ rejection of any bid) so as to reach on or before the due date and time. The bidders’ authorized representative (maximum two) can attend the bid opening/s.
4.8 The representatives of bidders may choose to attend the opening of the technical bids. In case bidder requires any clarifications / information they may contact BESCOM address given in RFP.
4.9 The technical bids will be evaluated to shortlist the eligible bidders. The technical bids of only the short listed bidders shall be considered for further processing (technical evaluation).
4.10 Bidder whose technical bid is found to be acceptable and meeting the eligibility requirements as specified in this tender will be informed about the date and time of the opening of the commercial bid.
(Note: Please do not put "Commercial Bid" (prices quoted) in the technical bid envelope. If the price quoted is submitted with technical bid the tender will be rejected.)
4.11 The original Proposal (Technical Proposal and Financial Proposal; see Para 1.2) shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as necessary to correct errors made by the consultant himself/herself. Any such corrections must be initialed by the consultant himself/herself.
4.12 Bids must be received by the Purchaser no later than the date and time, and at the address indicated in the BDS.
4.13 The Purchaser may, at its discretion, extend the deadline for the submission of Bids by amending the Bidding Document in accordance with ITB Clause in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.
4.14 The Purchaser shall not consider any Bid that arrives after the deadline for submission of Bids, in accordance with ITB Clause. Any Bid received by the Purchaser after the deadline for submission of Bids shall be declared late, rejected, and returned unopened to the Bidder.