Record of Board Proceedings
(Minutes)
The Metcalfe County Board of Education met at the Metcalfe County School Board of Education on Monday, January 13th at 6:00 PM for a special called meeting. The following members were present:
1) Joey Shive 2) Tim Brown 3) Donnie Perry 4) John Caffee 5) Robin McMurtrey
Present - Superintendent
Absent - Board Attorney
1) Call to Order
Invocation by Joey Shive
Chairman Shive called the January 13, 2014 special called meeting to order
Pledge of Allegiance
2) Recognition
MCHS
Student of the Month - Lilly Tran
Classified Staff of the Month - Gail Harris
Certified Staff of the Month - Melissa Smith
(Sponsored in part by Edmonton State Bank and South Central Bank)
Board Members
School Board Recognition Month
(Board members were presented with a gift from ESB by Ms. Freeda Reece, a card from the MCIC
and a certificate from KSBA)
3) Superintendent Report
Dr. Lile
KSBA Conference will be held February 31 through February 02, 2014 in Louisville. This serves as
notification to the media the board will be attending this meeting along with Dr. Lile.
Coaches Closet is a service learning project started by a Gatton Academy student. Cathy Nunn,
with MCS Family Resource is working with the student on this. The project is to collect used sporting
equipment for kids playing Little League that might not have the funding to purchase these items.
The Art Club at MCHS has painted some of the barrels that will be used for collecting these items.
The barrels will be placed at various locations throughout the community. Two of these locations are
Edmonton State Bank and South Central Bank
Policy 01.42 (Regular Meeting) this is first read and does not require approval. This is changing
policy to say we will set our board meeting for six months at a time in December and June. Since
there is not a specific date, we will not have to change the policy each year to meet our needs.
Sign Bid will be presented later in the meeting by Chris Huffman. The company we are looking at
has similar signs to what can be seen at Ralphies, Vann Health Care and well as four businesses in
Munfordville.
Bennie Stephens
Certified and Classified Evaluation Committee is appointed by the Board annually to revise and
update the certified and classified evaluation plans for the upcoming year. The certified evaluation
plan will have major revisions with the additions of PGES and PPGES. After the committees complete
their suggested updated and revisions, the plans will be submitted to the Board for your
consideration.
Jamie Howard
Nothing to report.
Chris Huffman
Enrollment is up by twenty students from first semester of the current year.
Calendar Amendment proposal is to use February 17 as a make-up day. This will leave us with one
banked day still built into the calendar that students do not have to make up. Banked days do not
have to be made up by students. Banked days do have to be made up by certified and classified staff
before closing day for the current school year. As of right now, the last day of school is May 20, 2014.
Sign Bid after much investigation the recommendation is to purchase the sign from Waky Sign
Company, Inc. from Bowling Green for $27,500. The price includes everything but the brick and
brick work. The sign will be for both the middle and high school. This company will maintain the
warranty work on the sign. Edmonton State Bank is making a donation of $7,500 towards the sign.
We do not have any estimates on the brick at this time. We have funds remaining in the
contingency funds for middle school construction and the proceeds from the sale of the two
properties.
Change Order Primary Project is where a the sidewalk was damaged by a contractor. The contractor
had the option to make the repairs themselves or give us a $500 credit and we will make the repairs
during the summer ourselves. This if for a two foot section of concrete.
Jamie Moss
Shortened School Day/Week for a student is being requested. We have a doctor statement making
this recommendation.
Dwight Ross
Warrants/Dr. Lile's Travel is in the packet for your approval along with various finance reports.
School Facilities Construction Commission (SFCC) Offer of Assistance is $20,256 annual debt
service on bonds to be sold for proposed construction or any major renovation of facilities outlined
in the most current approved facility plan. All we need to do is accept the offer and the funds will be
there for bonding when we are ready to make the payments. This payment amount works out to
approximately $120,000 worth of bonding. This is added to what we have built up from prior years.
Review of Draft Budget 2015 Budget is essentially roll-over from the prior year. We do not have
much information on state funding at this time in the form of SEEK. We will begin meeting with
principals to discuss staffing to be set within the month of January for March 1 allocations.
The budget does not have to be approved, just reviewed by the Board.
4) Consent Items
Minutes
December 17, 2013
Fieldtrips
MCHS
HOSA State Convention Louisville 3/13-15/14
Fundraisers
MCHS
Dance Team Dance Clinic 01/28/14
Dance Team Ribeye Steak Sale 02/28/14
Dance Team Dancing with the Hornets 03/08/14
Band Boosters Marching Band Competition 10/04/14
Personnel
Appointments
Tammy Quinn Full-time Substitute Bus Driver 01/09/14
Substitutes
After School Program
Monica Parnell MCMS 21st Century After-school 12/02/13
Math Intervention Specialist
FMLA
Stephanie Price District Wide Sub 12/11/13 - 02/12/14
Resignations
Justin Edwards MCMS Assistant Baseball Coach 12/16/13
Dean Fields Bus Driver 12/31/13
Cecilee Ennis Speech Language Pathologist 01/03/14
Tammy Quinn MCPC Preschool Assistant 01/08/14
Military Leave
Byron Perkins 01/06/14 - 05/30/14
John Zurmehly 1/10/14 - 04/30/14
Donnie Perry moved to approve January Consent Items as presented, seconded by Tim Brown, with
the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5) Action Items
5A. Approve Change Order 39-070-02 on Primary Project
Robin McMurtrey moved to approve Change Order 39-070-02 on the Primary Project, seconded by
John Caffee, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5B. Approve Shortened Day and/or Week for a Student
John Caffee moved to approve Shortened Day and/or Week for a student, seconded by Tim Brown,
with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5C. Approve 2014-15 Certified and Classified Evaluation Committees
Donnie Perry moved to approve the 2015-15 Certified and Classified Evaluation Committees,
seconded by Robin McMurtrey, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5D. Accept Sign Bid
John Caffee moved to accept the Sign Bid for Metcalfe County High and Middle School,
seconded by Tim Brown, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5E. Approve Amending 2013-14 School Calendar
Robin McMurtrey moved to approve amending the 2013-14 school calendar, seconded by Donnie
Perry, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5F. Approve Finance Reports and Warrants
John Caffee moved to approve January Finance Report & Warrants, seconded by Tim Brown with the
voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5G. Approve December Travel for Dr. Lile
Tim Brown moved to approve December Travel for Dr. Lile, seconded by Robin McMurtrey with the
voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5H. Approve School Facilities Construction Commission (SFCC) Offer of Assistance
Donnie Perry moved to approve School Facilities Construction Commission Offer of Assistance,
seconded by John Caffee, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
5I. Review FY 2015 Draft Budget
The FY 2015 Draft Budget has been reviewed by the Board.
5J. First Read of Amending Policy 01.42 (Regular Meetings)
Let the records show First Read of policy revision for 01.42 (Regular Meetings)was conducted at the
January 2014 Board Meeting.
7) Board Discussion
None
8) Public Comment
None
9) Adjourn
John Caffee moved to Adjourn, seconded by Donnie Perry, with the voting as follows:
Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes
Metcalfe County Board of Education
_____________________________ ____________________________
Joey Shive, Chairman Benny Lile, Secretary