Record of Board Proceedings

(Minutes)

The Metcalfe County Board of Education met at the Metcalfe County School Board of Education on Monday, January 13th at 6:00 PM for a special called meeting. The following members were present:

1) Joey Shive 2) Tim Brown 3) Donnie Perry 4) John Caffee 5) Robin McMurtrey

Present - Superintendent

Absent - Board Attorney

1) Call to Order

Invocation by Joey Shive

Chairman Shive called the January 13, 2014 special called meeting to order

Pledge of Allegiance

2) Recognition

MCHS

Student of the Month - Lilly Tran

Classified Staff of the Month - Gail Harris

Certified Staff of the Month - Melissa Smith

(Sponsored in part by Edmonton State Bank and South Central Bank)

Board Members

School Board Recognition Month

(Board members were presented with a gift from ESB by Ms. Freeda Reece, a card from the MCIC

and a certificate from KSBA)

3) Superintendent Report

Dr. Lile

KSBA Conference will be held February 31 through February 02, 2014 in Louisville. This serves as

notification to the media the board will be attending this meeting along with Dr. Lile.

Coaches Closet is a service learning project started by a Gatton Academy student. Cathy Nunn,

with MCS Family Resource is working with the student on this. The project is to collect used sporting

equipment for kids playing Little League that might not have the funding to purchase these items.

The Art Club at MCHS has painted some of the barrels that will be used for collecting these items.

The barrels will be placed at various locations throughout the community. Two of these locations are

Edmonton State Bank and South Central Bank

Policy 01.42 (Regular Meeting) this is first read and does not require approval. This is changing

policy to say we will set our board meeting for six months at a time in December and June. Since

there is not a specific date, we will not have to change the policy each year to meet our needs.

Sign Bid will be presented later in the meeting by Chris Huffman. The company we are looking at

has similar signs to what can be seen at Ralphies, Vann Health Care and well as four businesses in

Munfordville.

Bennie Stephens

Certified and Classified Evaluation Committee is appointed by the Board annually to revise and

update the certified and classified evaluation plans for the upcoming year. The certified evaluation

plan will have major revisions with the additions of PGES and PPGES. After the committees complete

their suggested updated and revisions, the plans will be submitted to the Board for your

consideration.

Jamie Howard

Nothing to report.

Chris Huffman

Enrollment is up by twenty students from first semester of the current year.

Calendar Amendment proposal is to use February 17 as a make-up day. This will leave us with one

banked day still built into the calendar that students do not have to make up. Banked days do not

have to be made up by students. Banked days do have to be made up by certified and classified staff

before closing day for the current school year. As of right now, the last day of school is May 20, 2014.

Sign Bid after much investigation the recommendation is to purchase the sign from Waky Sign

Company, Inc. from Bowling Green for $27,500. The price includes everything but the brick and

brick work. The sign will be for both the middle and high school. This company will maintain the

warranty work on the sign. Edmonton State Bank is making a donation of $7,500 towards the sign.

We do not have any estimates on the brick at this time. We have funds remaining in the

contingency funds for middle school construction and the proceeds from the sale of the two

properties.

Change Order Primary Project is where a the sidewalk was damaged by a contractor. The contractor

had the option to make the repairs themselves or give us a $500 credit and we will make the repairs

during the summer ourselves. This if for a two foot section of concrete.

Jamie Moss

Shortened School Day/Week for a student is being requested. We have a doctor statement making

this recommendation.

Dwight Ross

Warrants/Dr. Lile's Travel is in the packet for your approval along with various finance reports.

School Facilities Construction Commission (SFCC) Offer of Assistance is $20,256 annual debt

service on bonds to be sold for proposed construction or any major renovation of facilities outlined

in the most current approved facility plan. All we need to do is accept the offer and the funds will be

there for bonding when we are ready to make the payments. This payment amount works out to

approximately $120,000 worth of bonding. This is added to what we have built up from prior years.

Review of Draft Budget 2015 Budget is essentially roll-over from the prior year. We do not have

much information on state funding at this time in the form of SEEK. We will begin meeting with

principals to discuss staffing to be set within the month of January for March 1 allocations.

The budget does not have to be approved, just reviewed by the Board.

4) Consent Items

Minutes

December 17, 2013

Fieldtrips

MCHS

HOSA State Convention Louisville 3/13-15/14

Fundraisers

MCHS

Dance Team Dance Clinic 01/28/14

Dance Team Ribeye Steak Sale 02/28/14

Dance Team Dancing with the Hornets 03/08/14
Band Boosters Marching Band Competition 10/04/14

Personnel

Appointments

Tammy Quinn Full-time Substitute Bus Driver 01/09/14

Substitutes

After School Program

Monica Parnell MCMS 21st Century After-school 12/02/13

Math Intervention Specialist

FMLA

Stephanie Price District Wide Sub 12/11/13 - 02/12/14

Resignations

Justin Edwards MCMS Assistant Baseball Coach 12/16/13

Dean Fields Bus Driver 12/31/13

Cecilee Ennis Speech Language Pathologist 01/03/14

Tammy Quinn MCPC Preschool Assistant 01/08/14

Military Leave

Byron Perkins 01/06/14 - 05/30/14

John Zurmehly 1/10/14 - 04/30/14

Donnie Perry moved to approve January Consent Items as presented, seconded by Tim Brown, with

the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5) Action Items

5A. Approve Change Order 39-070-02 on Primary Project

Robin McMurtrey moved to approve Change Order 39-070-02 on the Primary Project, seconded by

John Caffee, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5B. Approve Shortened Day and/or Week for a Student

John Caffee moved to approve Shortened Day and/or Week for a student, seconded by Tim Brown,

with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5C. Approve 2014-15 Certified and Classified Evaluation Committees

Donnie Perry moved to approve the 2015-15 Certified and Classified Evaluation Committees,

seconded by Robin McMurtrey, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5D. Accept Sign Bid

John Caffee moved to accept the Sign Bid for Metcalfe County High and Middle School,

seconded by Tim Brown, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5E. Approve Amending 2013-14 School Calendar

Robin McMurtrey moved to approve amending the 2013-14 school calendar, seconded by Donnie

Perry, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5F. Approve Finance Reports and Warrants

John Caffee moved to approve January Finance Report & Warrants, seconded by Tim Brown with the

voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5G. Approve December Travel for Dr. Lile

Tim Brown moved to approve December Travel for Dr. Lile, seconded by Robin McMurtrey with the

voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5H. Approve School Facilities Construction Commission (SFCC) Offer of Assistance

Donnie Perry moved to approve School Facilities Construction Commission Offer of Assistance,

seconded by John Caffee, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

5I. Review FY 2015 Draft Budget

The FY 2015 Draft Budget has been reviewed by the Board.

5J. First Read of Amending Policy 01.42 (Regular Meetings)

Let the records show First Read of policy revision for 01.42 (Regular Meetings)was conducted at the

January 2014 Board Meeting.

7) Board Discussion

None

8) Public Comment

None

9) Adjourn

John Caffee moved to Adjourn, seconded by Donnie Perry, with the voting as follows:

Shive - yes Brown - yes Perry - yes Caffee - yes McMurtrey - yes

Metcalfe County Board of Education

_____________________________ ____________________________

Joey Shive, Chairman Benny Lile, Secretary