Ventura Countywide Stormwater Quality Management Program

Data Collection and Reporting System Permit Year 2007 - 2008

ANNUAL REPORT DATA SUMMARY SHEET
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Incident Response

Illicit Discharges / Total number of reports of illicit discharges
Number of reports that were responded to*
Number of these reports that were identified as actual illicit discharges /
Number of actual illicit discharges where the incident was cleaned up/referred to another agency**/ followed up/education
Illicit Connections / Total number of illicit connections identified
Total number of illicit connections eliminated /

* SMP Performance Criteria: Co-permittees will investigate 90% of reported illicit discharge/dumping incidents.

** SMP Performance Criteria: When appropriate or necessary, Co-permittees will refer documented non-stormwater discharges/connections or dumping to the appropriate agency for investigation, containment, and cleanup.

Definitions/Reporting Criteria

Report / Includes all complaints, referred complaints and/or reports received by telephone, email, fax or website, etc.
Illicit Discharge / Shall mean any discharge to the storm drain system or an upstream flow, which is a tributary to the storm drain system that is not composed entirely of stormwater except discharges pursuant to a NPDES permit and discharges that are exempt or conditionally exempt in accordance with any applicable order of the RWQCB-LA. For more information, please see pages 7-2 through 7-4 of the SMP.
Illicit Connection / Shall mean any man-made conveyance or drainage system pipeline, graded channel, conduit, inlet or outlet, or condition of property whether on the surface or subsurface through which the discharge of any pollutant to the storm drain system occurs or may occur. The term illicit connection shall not include connections to the storm drain system that are authorized by a Co-permittee with jurisdiction over the system at the location at which the connection is made.

Completed by: Date: Phone:

ANNUAL REPORT DATA SUMMARY SHEET
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Source Determination

Probable Cause / Total number of actual illicit discharges/dumping that resulted from an accident
Total number of actual illicit discharges/dumping that resulted from cleaning activities
Total number of actual illicit discharges/dumping that resulted from a spill/overflow
Total number of actual illicit discharges/dumping that resulted from unknown cause
Total number of actual illicit discharges/dumping that resulted from other /
Sum of above
(should match number of actual illicit discharges on page 1)
Please briefly describe actions taken to prevent similar discharges from occurring:

Probable Cause Definitions

Accident / An unpreventable or chance happening that occurs unexpectedly, without deliberate plan or cause.
Cleaning Activities / Any activity intended to wash, tidy up, or make clean.
Spill/Overflow / A preventable release of material; may be the result of poor maintenance or negligence.
Unknown / Cause is unidentified; unable to determine origin.
Other / Any remaining incidents that do not fit into the above mentioned categories.

Completed by: Date: Phone:

ANNUAL REPORT DATA SUMMARY SHEET
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Source Determination con’t.

Type of Material / Number of actual illicit discharges/dumping that involved hazardous material
Number of actual illicit discharges/dumping that involved sewage
Number of actual illicit discharges/dumping that involved wastewater
Number of actual illicit discharges/dumping that were building materials
Number of actual illicit discharges/dumping that were landscape debris
Number of actual illicit discharges/dumping that were animal wastes
Number of actual illicit discharges/dumping that were litter/trash
Number of actual illicit discharges/dumping that were other /
Sum of above
(should match number of actual illicit discharges on page 1)

Type of Material Definitions

Hazardous Material / By-products of society that can pose a substantial or potential hazard to human health or environment when improperly managed. Posses at least one of the four following characteristics (ignitability, corrosivity, reactivity, or toxicity), or identified as a listed waste (e.g. oil, used anti-freeze, hydraulic fluid).
Sewage / The waste and wastewater produced by residential and commercial sources and discharged into sewers, includes the sludge produced by Publicly Owned Treatment Works.
Wastewater / The spent or used water from a home, community, farm or industry that contains dissolved or suspended matter.
Building Materials / Any debris associated with construction activities used to construct a building and/or stand/alone facility, such as plaster, dry-wall, nails, wood, etc.
Landscape Debris / Excessive eroded soils, sediment and/or organic materials
Animal wastes / Discharge from confinement facilities, kennels, pens, recreational facilities, stables, show facilities, and residential yards.
Litter/Trash / Synthetic consumer by-products
Other / Any remaining materials that do not fit into the above mentioned categories.

Completed by: Date: Phone:

ANNUAL REPORT DATA SUMMARY SHEET
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Source Type / Number of actual illicit discharges/dumping that originated from a residential source
Number of actual illicit discharges/dumping that originated from an industrial/commercial source
Number of actual illicit discharges/dumping that came originated a Co-permittee facility
Number of actual illicit discharges/dumping that originated from construction activities
Number of actual illicit discharges/dumping that originated from an unknown source /
Sum of above
(should match number of actual illicit discharges on page 1)
Source Type Definitions
Residential / Discharge generated from residential activities; can include solid waste (trash, discarded appliances), automotive maintenance/cleaning by-products (oil, transmission fluid), home repair/remodel waste (paint, plaster) and yard trimmings.
Industrial/Commercial / Discharge of all solid and unwanted materials emanating from a business or industrial facility/operation; may be liquid, sludge, solid or hazardous.
Co-permittee Facility / Discharge of effluent or waste from a Co-permittee owned facility (includes corporate yards, and waste water treatment plants); may be composed of domestic wastewaters and/or industrial discharges.
Construction Activities / Discharge of building materials, dredging materials (including sediment), tree stumps, and rubble from construction and demolition of homes, commercial buildings and other structures and pavements. May contain lead, asbestos, or other hazardous material.
Unknown / Any discharge from city streets and adjacent domestic or commercial properties that could carry pollutants of various kinds into the storm drains and receiving waters that cannot be traced to source or does not fit into the above mentioned categories.

Completed by: Date: Phone:

ANNUAL REPORT DATA SUMMARY SHEET
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Enforcement Program
Enforcement Actions / Total number of enforcement actions taken
Total number of warnings issued
Total number of Notice of Violations issued
Total number of Legal Actions taken /

Stormwater Quality Staff Training

Number of staff targeted for stormwater training
Percentage of Targeted Staff Trained*

* SMP Performance Criteria: Co-permittees will train 90% of targeted employees by January 27, 2001 and annually thereafter. Training will include education in illicit discharge/dumping and illegal connections identification, investigation, reporting and/or cleanup.

Definitions/Reporting Criteria

Warning / This is the first level of enforcement. This enforcement is generally limited to problems that are relatively minor and will be resolved immediately and cooperatively upon notification. This notification can be either verbal or written.
Notice of Violation / This is the second level of enforcement. This enforcement is used when a warning fail to achieve compliance for minor problems that are repeated, and for moderate level problems that will be resolved cooperatively but may require an extended period of time to achieve desired compliance. The NOV will identify the objectives that are not being met and/or the local requirements that have not been achieved and will indicate that continued noncompliance may result in additional enforcement actions. The NPV will provide a compliance date.
Legal Action / This is the third level of enforcement. This enforcement is used when prior efforts have failed to achieve compliance for major problems that are repeated, for any violation that may pose an immediate and/or significant threat to the public or the environment, or when problems are the result of deliberate, intentional, and/or criminal acts or failures to act. Legal actions usually involve the judicial system.

Completed by: Date: Phone:

OPTIONAL GUIDANCE MATERIAL FOR CO-PERMITTEE DOCUMENTATION PURPOSES (for your files only)
Program for Illicit Discharges/Illegal Connections

Co-permittee:

(City Name)

Incident Report*

Incident Date / Source Name / Source Address
Incident was an illicit discharge/dumping
Date of Initial Inspection / Date of Follow-up/Education
Type of Material
Hazardous Building Materials
Sewage Landscape Debris
Wastewater Animal Wastes
Litter/Trash Other / Source Type
Residential
Industrial/Commercial
Co-permittee Facility
Construction
Unknown / Probable Cause
Accident
Cleaning Activities
Spill/Overflow
Unknown
Other
Actions taken to prevent similar discharges from occurring
Date of Conclusion / Date of Cleanup/Removal
Incident was referred to other agency
Incident was cleaned up/terminated
Follow-up/education conducted
Enforcement action taken / Type of Enforcement Action taken (if appropriate)
Warning
Notice of violation
Legal Action

* SMP Performance Criteria: Co-permittees will investigate 90% of reported illicit discharge/dumping incidents.

Completed by: Date: Phone:

OPTIONAL GUIDANCE MATERIAL FOR CO-PERMITTEE DOCUMENTATION PURPOSES (for your files only)
Program for Illicit Discharges/Illegal Connections (cont.)

Co-permittee:

(City Name)

Co-permittee Illicit Discharge/Dumping Database*

Co-permittee Type of Material Source Type

Insert Co-permittee Name Choice of: Choice of:

Hazardous Material Residential

Sewage Industrial/Commercial

Wastewater Co-permittee Facility

Building Materials Construction

Landscape Debris Unknown

Animal Wastes

Litter/Trash

Other

Date of Initial Inspection Date of Follow-up Inspection Date of Conclusion/Clean

DATE DATE up/Removal/Follow

up/Education

DATE

Probable Cause Enforcement Action Taken

Choice of: Choice of:

Accident Not applicable

Cleaning Activities Warning Issued

Spill/Overflow Notice of Violation Issued

Unknown Legal Action Taken

Other

* SMP Performance Criteria: Co-permittees will provide a summary of records on illicit discharges and connections, which includes type of material, type of source, date of initial inspections, enforcement action taken, date of follow-up inspection, date of conclusion/clean up/removal/ follow up/education, annually as part of the Annual Storm Water Report and Assessment.

Completed by: Date: Phone:

OPTIONAL GUIDANCE MATERIAL FOR CO-PERMITTEE DOCUMENTATION PURPOSES (for your files only)
Program for Illicit Discharges/Illegal Connections (cont.)

Co-permittee:

(City Name)

Stormwater Quality Staff Training

Number of staff targeted for stormwater training
Total Trained*
Staff Training Sessions
Date / Number Trained / Topics Covered
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response
General Stormwater
Inspections
Illicit Discharge Response

* SMP Performance Criteria: Co-permittees will train 90% of targeted employees by January 27, 2001 and annually thereafter. Training will include education in illicit discharge/dumping and illegal connections identification, investigation, reporting and/or clean up.

Completed by: Date: Phone:

4 of 7