REGULAR MEETING MINUTES
July 14, 2008
The regular meeting of the Perham City Council was called to order by Mayor Keil at 7:00 p.m. in the Council Chambers of the City Administration Building at 125 Second Avenue NE, Perham, Minnesota, all members of the Council having been duly notified of the meeting and the business to be transacted. All Council Members were present.
Staff present included City Manager Klemm, Finance Officer McCall, EDA Director Johnson, Public Works Supervisor Meece, Police Chief Nelson and Administrative Assistant Nundahl. Building Official Neisen was also present
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Keil requested all in attendance to rise for the Pledge of Allegiance.
CITIZENS CONCERNS
No one from the audience requested to speak.
APPROVAL OF AGENDA
Mayor Keil stated Council Members and Staff may add items to the Agenda which requires Council action. City Manager Klemm requested time to discuss the banners the Beautification Committee plans to purchase.
On a motion by Council Member Johnson, seconded by Council Member Meehl and carried without a dissenting vote, the Agenda was approved with the addition of the above noted item.
CONSENT AGENDA
Mayor Keil stated all items listed with an asterisk (*) will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council approved the Consent Agenda as presented.
*APPROVAL OF MINUTES
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council approved the minutes of the Regular Meeting of the Council held on June 9 and Special Minutes on June 16 and June 17, 2008.
ADMINISTRATION AND FINANCE
APPROVAL FOR PAYMENT OF CITY CLAIMS
On a motion by Council Member Johnson, seconded by Council Member Mycke and carried without a dissenting vote, the Council approved City Claims in the amount of $2,452,948.07 for the month of June 2008.
2009 BUDGET REVIEW
Mayor Keil stated Council may wish to set dates for reviewing the 2009 Budget. Suggested times would be at 7:00 am on the following dates: Friday, August 1, Tuesday, August 5, Tuesday, August 12, Friday, August 15, Wednesday, August 20 and Friday, September 5. It was noted that a quorum is not required for Budget Meetings. It was the consensus of the Council that the majority of these dates would work.
CITY HALL REMODEL PROJECT/SOUND SYSTEM
Mayor Keil stated Council may wish to consider accepting the low quotes for the purchase of a sound system to be done in conjunction with the City Hall Remodel Project.
City Manager Klemm reviewed the two quotes received. Klemm stated the ACS quote is reasonable and does include labor. It was noted, the recorder could be purchased at a later date.
On a motion by Council Member Mycke, seconded by Council Member Meehl and carried without a dissenting vote, the Council authorized the purchase of the PA system from Arvig Communication Systems in the amount of $8,600 plus tax.
CITY HALL REMODEL PROJECT/SIGNAGE
Mayor Keil stated Council may wish to consider contracting with JH Signs and Designs for signage to the existing awnings to be done in conjunction with the City Hall Remodel Project.
City Manager Klemm reviewed the estimate submitted by JH Signs for recovering and lettering the awning. Klemm noted the awning has five sides. The lettering on the front of the awning would be “Chamber of Commerce”, the next two would have “Perham.com” and last two would have “City Hall”. Klemm suggested the Chamber pay one-half of the cost.
Discussion ensued regarding if the awning should be lighted. Mayor Keil stated he would recommend the awning be lighted. It was noted, additional costs would be incurred because an electrician would need to be hired.
On a motion by Council Member Meehl, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted the estimate from JH Signs and Designs for awning work including lights subject to the Chamber of Commerce paying one-half of the associated costs.
*2007 AUDIT
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepting the 2007 Audit as presented at the Committee of the Whole Meeting held on June 25th.
*ANNUAL LIQUOR LICENSE RENEWAL
*ON SALE/SUNDAY LIQUOR
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council authorized renewal of the Liquor License (including Sunday Liquor) for Pamela S. Honer d.b.a. SUDS, Mulligans and the Station House contingent upon all fees and legal requirements being met as required by the City and State of Minnesota’s Liquor Control Board.
*2:00 AM LICENSE
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council approved 2:00 AM closing time for SUDS contingent upon all fees and legal requirements being met as required by the City and State of Minnesota’s Liquor Control Board.
*WINE LICENSE
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council authorized renewal of a Wine License for Jin Hu Chinese Restaurant contingent upon all fees and legal requirements being met as required by the City and State of Minnesota’s Liquor Control Board.
*ACCEPTANCE OF PERHAM LAKESIDE GOLF CLUB INCOME STATEMENT
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted the PLGC’s Income Statement for May 2008.
*ACCEPTANCE OF PERHAM AREA COMMUNITY CENTER’S FINANCIAL REPORTS
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted PACC’s Financial Reports for May 2008.
*ACCEPTANCE OF THE CITY’S FINANCIAL REPORTS
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted the following reports: Cash Balance and Investment Summary, Budget Summary – Revenue and Expense, Enterprise Financials and the Utility Aging Report for June 2008.
HOUSING, PLANNING AND COMMUNITY DEVELOPMENT
*ACCEPTANCE OF THE BUILDING PERMIT REPORT
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted the Building Permit Report for June 2008.
PUBLIC WORKS AND PUBLIC SAFETY
WATER TOWER
Mayor Keil stated Council may wish to accept the apparent low bid for the construction of a new water tower.
City Engineer Chris Thorson stated four bids were received for the project. The apparent low bidder is CB & I Constructors, Inc. with a total bid of $1,882,000.00. The low bid was for a composite style water tank with a 2009 completion date. It was noted, the contractor is a reputable contractor and is well known for his work.
City Engineer Thorson stated if the Council accepts the bid, they would award the contract. The foundation would be completed this fall and the remaining construction would be completed by October 10th, 2009. Thorson noted the estimated total project cost for the elevated water storage facility is $2,155,000 and includes construction costs, contingencies and engineering fees. Thorson also noted Public Facilities Authority will be provided with new costs.
City Engineer Thorson stated the composite style water tank has less maintenance versus the pedestal tank. Thorson explained the reasons for selecting the site in Arvig Park. It was noted, some trees will need to be removed.
On a motion by Council Member Meehl, seconded by Council Member Johnson and carried without a dissenting vote, the Council accepted the apparent low bid from CB & I Constructors, Inc. from Plainview, Illinois in the amount of $1,882,000 and approved Resolution No. 2008 – 29 entitled “Resolution Accepting Bid For The Construction Of An Elevated Water Storage Tank, Perham, Minnesota”.
LIFT STATION REPLACEMENT PROJECT
Mayor Keil stated Council may wish to accept the apparent low bid for the Lift Station Replacement Project.
City Engineer Jade Berube stated seven bids were received for the project. The apparent low bidder is Feldt Plumbing with a total bid of $322,471.55 including the alternate for the portable generator. It was noted, Feldt Plumbing is a reputable contractor. The project is scheduled for completion by October 30, 2008.
City Engineer Berube noted the County did not grant permission to tear up the street, so the contractor will have to bore under the County Road.
On a motion by Council Member Mattfeld, seconded by Council Member Johnson and carried without a dissenting vote, the Council approved Resolution 2008 – 30 entitled “Resolution Accepting Bid For The 2008 Lift Station Replacement Project, Eighth Avenue SW And King Street NW, Perham, Minnesota”.
CLOSING OF PARKING LOT
Mayor Keil stated Council may wish to consider authorizing the use of the parking lot adjacent to Ma’s Little Red Barn for fundraising events for the Skate Board Park. Discussion ensued regarding complaints received by the City regarding the loud music during the last event.
On a motion by Council Member Mycke, seconded by Council Member Johnson and carried without a dissenting vote, the Council granted permission to the Skate Board Fundraisers the use of the parking lot between Ma’s Little Red Barn and the railroad tracks subject to the music being contained within that area, permission was granted for Wednesday, July 16 from 5:00 to 8:00 pm with a second event scheduled for July 23 or August 6.
*AUTHORIZE BID LETTING/WELLS
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council authorized letting of bids for the construction of two municipal wells and Resolution No. 2008 – 31 entitled “Resolution In The Matter Of Approving Plans And Specifications And Ordering Advertisement For Bids For The Construction Of Two Municipal Wells, Perham, Minnesota”.
*ACCEPTANCE OF THE MONTHLY POLICE REPORT
On a motion by Council Member Mycke, seconded by Council Member Mattfeld and carried without a dissenting vote, the Council accepted the Monthly Police Report for June 2008.
BANNERS
City Manager Klemm stated the Beautification Committee has raised sufficient funds to purchase banners on Main Street and Third Avenue SE. The Banners will be yellow and black and will have the City Hall logo and “Welcome to Perham”. Klemm questioned which date to use, noting the Centennial Book used the date of 1871 which was the date the railroad came through Perham. Perham was officially incorporated in 1881. Consensus of the Council was to use “Established in 1871”.
INFORMATION AND ANNOUNCEMENTS
A Breakfast Meeting with representatives from the Coalition of Greater MN Cities is scheduled for July 17th at 7:30 at the Station House
The Household Hazardous Waste Collection is scheduled for Tuesday, July 22 from 10 to 2 at the City Garage
The Committee of the Whole Meeting is scheduled for Wednesday, July 30 at 5:15
The next Regular Council Meeting is scheduled for Monday, August 11, 2008 at 7:00 pm
ADJOURNMENT
On a motion by Council Member Johnson, seconded by Council Member Mattfeld and carried without a dissenting vote, the meeting was adjourned at 7.50 pm.
Respectfully submitted by:
Fern Nundahl
Administrative Assistant