Office XP Keyboard and Mouse Shortcuts

Microsoft®

Office XP Keyboard and Mouse Shortcuts
Select All / <Ctrl> + <A>
Cut / <Ctrl> + <X>
Copy / <Ctrl> + <C>
Paste / <Ctrl> + <V>
Delete Right of Cursor / <Delete>
Delete Left of Cursor / <Backspace>
Bold / <Ctrl> + 
Italics / <Ctrl> + <I
Underline / <Ctrl> + 
Undo / <Ctrl> + <Z>
Overtype / <Insert>
Next Word / <Ctrl> + <→>
Previous Word / <Ctrl> + <←>
Next Paragraph / <Ctrl> + <↓>
Previous Paragraph / <Ctrl> + <↑>
Find and Replace / <F5>
Select Entire Word / Double-Click Word
Select Entire Paragraph / Triple-Click Word
Select Sentence / <Ctrl> + Click
Display Clipboard / Ctrl + <C>, <Ctrl> + <C>
Spell Check / <F7>
Close Menu / <Esc>
Help / <F1>
Save / <Ctrl> + <S>
Save As / <F12>
Open Document / <Ctrl> + <O>
Close Document / <Ctrl> + <W>
Create New Document / <Ctrl> + <N>
Print a Document / <Ctrl> + 
Beginning of Document / <Ctrl> + <Home>
End of Document / <Ctrl> + <End>
Next Screen / <Page Down>
Previous Screen / <Page Up>
Universal Shortcuts / Universal Shortcuts (Cont.)
Switch Open Items / <Alt> + <Tab>
Previous Window / <Alt> + <Shift> + <Tab>
Restore Window / <Ctrl> + <F5>
Menu Bar / <F10> or <Alt>
Toggle Help View / <F6>
Minimize Window to Icon / <Ctrl> + <F9>
Select the Menu Bar / <F10> or <Alt>
Display Open Dialog Box / <Ctrl> + <F12>
Go to Previous Folder / <Alt> + <1>
Up One Folder Level / <Alt> + <2>
Delete Selected Folder / <Alt> + <4>
Toggle Document Views / <Alt> + <6>
Display Shortcut Menu / <Shift> + <F10>
Outlook Shortcuts
Save Message (Draft) / <Ctrl> + <S
Print Message / <Ctrl> + 
Send/Receive Mail / F5
Save, Close and Send / Alt> + <S
Reply to Message / <Ctrl> + <R
Reply to All / Alt + <L>
Show Address Book / <Ctrl> + <Shift + 
New Message / <Ctrl> + <Shift> + <M
New Appointment / <Ctrl> + <Shift + <A>
New Contact / Ctrl + <Shift> + <C>
New Note / <Ctrl> + <Shift> + <N>
New Task / <Ctrl> + <Shift> + <K>
Switch to Weekly View / Alt> + <-
Switch to Monthly View / Alt + <=>
/ Word Shortcuts
Beginning of Document / <Ctrl> + <Home>
End of Document / <Ctrl> + <End>
Beginning of Line / <Home>
End of Line / <End>
Spell Check / <F7>
Thesaurus / Shift> + <F7>
Repeat Last Action / <F4>
Find / <Ctrl> + <F>
Replace / Ctrl + <H>
Find and Replace / <F5>
Repeat Find / <Alt> + <Ctrl> + <Y>
Insert Hyperlink / <Ctrl> + <K>
Macros / Alt + <F8>
Increase Font Size / <Ctrl> + <Shift> + < > >
Decrease Font Size / <Ctrl> + <Shift> + < < >
Remove Formatting / <Ctrl> + <Space>
Create AutoText / <Alt> + <F3>
Scroll Views / <Alt> + <6>
Redo the Last Action / <Ctrl> + <Y>
Insert Current Date / <Alt> + <Shift> + <D>
E-Mail Document / <Alt> + <S>
Create a Message Flag / <Ctrl> + <Shift> + <G>
Split Document Window / <Alt> + <Ctrl> + <S>
Remove Window Split / <Alt> + <Shift> + <C>
Close Page / Ctrl> + <F4
Toggle Between Master .and Sub-Documents / <Ctrl> + < \ >
Preview in Browser / <Ctrl> + <Shift> + 
Toggle Print Preview / <Alt> + <Ctrl> + 
Refresh View / <F9>
© 2003 HelpDeskCards, Inc. All Rights Reserved. / May Not Be Duplicated Without Written Permission. / Tel (619) 501-4862 • www.HelpDeskCards.com
Keyboard and Mouse Shortcuts continued
Excel Shortcuts
Last Cell in Worksheet / End + <Home>
Previous Screen / <Page Up>
Switch Open Items / <Alt> + <Tab>
Menu Bar / <F10> or <Alt>
Close Menu / <Esc>
Copy Previous Formula / <Ctrl> + <’>
Repeat Last Action / <F4>
Insert Current Time / <Ctrl> + <Shift> + <:>
Insert Current Date / <Ctrl> + <Shift> + <;>
Insert New Worksheet / <Shift> + <F11>
Next Worksheet / <Ctrl> + <Page Dn>
Previous Worksheet / <Ctrl> + <Page Up>
Switch to Next Pane / <F6>
Display Active Cell / <Ctrl> + <Backsp>
Go To Dialog Box / <F5>
FrontPage Shortcuts
Open a Page / <Ctrl> + <O
New Page / <Ctrl> + <N>
Save Page / <Ctrl> + <S>
Print Page / <Ctrl> + 
Properties / <Alt> + <Enter>
Refresh / <F5>
Beginning of Page / <Ctrl> + <Home>
End of Page / <Ctrl> + <End>
Line Break / <Shift> + <Enter>
Remover Formatting / <Ctrl> + <Space>
Undo / <Ctrl> + <Z>
Redo / <Ctrl> + <Y>
Bold / <Ctrl> + 
Italics / <Ctrl> + 
Left Justified / Ctrl + <L>
Center Justified / <Ctrl> + <E>
Right Justified / <Ctrl> + <R>
Decrease Indent / <Ctrl> + <Shift> + <M>
Increase Indent / <Ctrl> + <M>
/ Access Shortcuts
Find / Ctrl + <F>
Replace / Ctrl + <H>
Open a Database / <Ctrl> + <O
Close a Database / <Ctrl> + <W
Print View / <Ctrl> + + <+
Save Record / Shift> + <Enter
Delete Record / <Ctrl> + <minus
Cancel Changes / Esc
Properties / <Alt> + <Enter>
Insert Line / <Ctrl> + <Enter>
Insert Current Date / <Ctrl> + < ;
Insert Current Time / <Shift> + <Ctrl> + < ;
Access Navigation Shortcuts
First Record
Previous Record
Next Record
Last Record
Insert New Record
Next Field / <Tab>
Previous Field / <Shift> + <Tab>
Last Field in Record / <End>
First Field in Record / Home
Current Field in the .Previous Record / <↑>
Current Field in the .Next Record / <↓>
Go To Specific Record – .enter # in record box / F5>
Down One Page / Page Down
Up One Page / Page Up
Jump to First Record / <Ctrl> + <↑>
Jump to Last Record / <Ctrl> + <↓>
Switch Applications / <Alt> + <Tab>
Jump Left One Screen / <Ctrl> + <Page Up>
Jump Right One Screen / <Ctrl> + <Page Down>
/ PowerPoint Shortcuts
Select All Elements / <Ctrl> + <A>
Cut / <Ctrl> + <X>
Copy / <Ctrl> + <C>
Paste / <Ctrl> + <V>
Undo / <Ctrl> + <Z>
Plain Text / Ctrl + <Shift> + <Z>
Bold / <Ctrl> + 
Italics / <Ctrl> + + 
Increase Font Size / <Ctrl> + <Shift> +
Decrease Font Size / <Ctrl> + <Shift> +
Select Word / Double Click Word
Create Hyperlink / Ctrl + <K>
Promote Paragraph: .Select Paragraph First / <Alt> + <Shift> + <Tab>
Demote Paragraph: .Select Paragraph First / <Shift> + <Tab> + <
Move Selected .Paragraph Up / Alt> + <Shift> + <↑>
Move Selected .Paragraph Down / <Alt + <Shift> + <↓>
Display Specific Slide / Slide # + <Enter>
Insert New Slide / Ctrl + <M>
Print Presentation / Ctrl> + 
Previous Slide / <Page Up>
Next Slide / <Page Down>
First Slide / <Ctrl> + <Home>
Last Slide / <Ctrl> + <End>
Toggle Screen Black / 
Toggle Screen White / <W>
Pause Automatic Show / <S>
Show/Hide Pointer / <A>
Change Arrow to Pen / <Ctrl> + 
Change Pen to Arrow / <Ctrl> + <A>
Erase Doodles / <E>
Office XP and Titles copyright Microsoft Corporation / HelpDeskCards, DeskCard, TheHelpDesk and DeskCardHints© / Tel (619) 501-4862 • www.HelpDeskCards.com