Octorara Jr./Sr. High School
iPad Program Handbook
2015-2016
Table of Contents
Octorara iPad Initiative Quick Start Guide 3
Fees Summary 3
Financial Hardship Cases 3
Orientation Dates and Times 3
Prohibited Use and Precautions 3
Precautions 4
Overview 5
Introduction 5
OASD Learning Goals 5
Deployment 6
Bring Your Own Device (BYOD) Restriction 6
The Program Package 6
Terms of iPad Loan 7
Loss or Theft 7
Damage 8
Repossession 8
Appropriation 9
Modification to the One to One Program 9
Expectation of Privacy for Student iPads 9
General Use of the iPad 10
Security Procedures 11
Email 11
Online User Accounts 11
General Care of the iPad 11
Cleaning Your iPad 12
Internet Access/Filtering 12
Copyright 13
Consequences of Non-compliance with Policy 13
Parent/Guardian Expectations 13
Octorara iPad Initiative Quick Start Guide
Fees Summary
Student use fee (Due by 9/18/2015 Students receiving iPad for first time): $30.00[1]
If the iPad is damaged the repair fee deductible is: $50.00[2]
If the iPad is lost or stolen the replacement purchase cost is: $200.00[3]
Note: The use fee may be paid during the Q&A sessions or dropped off in District Office Monday through Friday 7:30 am -3:30 pm. All other fees must be made in District Office. All fees may be paid by check or cash. The student fee is used to cover insurance costs on the iPad as well as the purchase of apps and textbooks. The student will not receive his/her iPad until the fee is received. If a student has paid the $30.00 within the past school year, they are only required to pay a $15.00 fee.1 If the student iPad is not lost, stolen or damaged, the most a parent is obligated to pay is $30.00 one time.
Financial Hardship Cases
Parents/legal guardians may claim financial hardship and can request more information from the Senior High School office at 610-593-8254.
Q&A and iPad Pick-up Dates and Times
12th Grade Students: August 19th from 4:00pm-7:00pm in the Junior High School MPR.
11th Grade Students: August 20th from 4:00pm-7:00pm in the Junior High School MPR.
10th Grade Students: August 24th from 4:00pm-7:00pm in the Junior High School MPR.
9th Grade Students: August 25th from 4:00pm-7:00pm in the Junior High School MPR 7th-8th Grade Students: August 26th from 4:00pm-7:00pm in the Junior High School MPR.
7th -12th Grade Makeup: August 27th from 8:00am – 4:00pm in District Office
7th -12th Grade Makeup: August 28th from 8:00am – 4:00pm in District Office
To set up an appointment outside of the dates given above please call or email:
Phone: 610-593-8238 x3504
Email:
Prohibited Use and Precautions
Most, if not all of the “Prohibited Use” and “Precaution” statements below are imbedded in the full document. They are listed here as a quick guide for your reference and may not be all-inclusive. Not appearing on this list does not eliminate any item’s status as prohibited in the iPad Handbook.
· Leaving the iPad unattended on the campus
· Exchanging iPads with another student
· Allowing other students to retain or remove the iPad from their presence
· Copying certain Internet materials or reproducing or transmitting materials without the permission of the author or other right-holder
· Plagiarizing academic materials. It is the student’s responsibility to respect and adhere to all copyright, trademark and other intellectual rights and trade secrets laws.
· Using the iPad for any action that violates existing school rules or public law.
· Creating, accessing or distributing offensive, profane, bullying/threatening, pornographic, obscene, rumors/gossip, sexually explicit or other content not aligned with the school’s mission and philosophy.
· Use of chat rooms or messaging services not authorized by the teacher for academic use.
· Accessing sites selling term papers, book reports and other forms of student work.
· Spamming: sending mass or inappropriate emails.
· Gaining access to other students’ accounts, files and/or data.
· Use of school’s Internet/email accounts for financial or commercial gain or for any illegal activity.
· Bypassing the Octorara School District web filter through a web proxy.
· Sharing password, addresses, or other personal information on the Internet without the authorization of a parent or school representative.
· Using or possessing hacking software.
Precautions
In consideration for receiving the iPad from Octorara Area School District, each student and his or her parent or legal guardian agrees not to sue and hereby releases, waives, discharges, holds harmless, indemnifies and defends Octorara Area School District, as well as their respective employees, personnel, staff, volunteers, agents, directors, affiliates and representatives, from any and all liability, losses, damages, claims, actions, and causes of action of every nature for any and all known or unknown, foreseen, and unforeseen, bodily or personal injuries, property damage, or other loss, whether claimed by the student, parent, legal representative or any third party, relating in any way to the use of the iPad furnished by Octorara Area School District to the student.
Overview
Octorara Area School District (OASD) is committed to preparing students to be successful citizens in a global economy. Octorara Jr./Sr. High School has implemented an iPad program for one-to-one computing, immersing our students into a technology-rich instructional environment to help ensure that our graduates are prepared for the workplace and life. Students and parents must have an understanding of the procedures and policies for this program to be successful. Please read and sign the attached student and parent/legal guardian agreement. The signed agreements establish a contract for the rules and responsibilities agreed to by the parties involved in the iPad program.
Introduction
The iPad program at Octorara has many benefits. First and foremost, this initiative will promote learning by giving one-to-one iPad access to every student in the district. Some textbooks will be digital, and many classroom teachers will be able to employ various iPad applications for homework, class work, and assessments.
As most students already use hand-held devices for communicating, we feel this initiative will stimulate student engagement as well. Students will now have access to a greater variety of learning resources, which will be especially helpful for visual, tactile, and auditory learners.
In addition, tools that are more efficient will be available to teachers. Digital learning assessments will now provide teachers with the ability to generate immediate feedback on formative and summative assessments. Further, information will be available for access in iPad drop boxes, enabling greater student and parent accessibility to lessons, grades, and assignments.
Finally, the iPad initiative will allow district technology staff to devote less time to repairing outdated equipment and more time for developing and employing instructional applications. Overall, iPads offer teachers and students the opportunity to expand instructional practices with a device that promotes 21st Century learning.
OASD Learning Goals
· Promote student learning beyond the classroom.
· Prepare students to be safe, responsible, and innovative digital citizens.
· Engage students in solving real-world problems by collaborating, communicating, and creating within a global learning community.
· Enable students to be responsible for their own learning.
· Support faculty in the development of interdisciplinary, project-based learning environments.
Deployment
Parent/legal guardian(s) will be informed of location, date and time of mandatory orientation/meeting.[4] The program and Student/Parent iPad Agreements will be explained. The parent and student must sign the agreements in order for the student to be issued an iPad.
1. Prior to students being issued an iPad:
a. Parent/legal guardian and student must attend an orientation session (mandatory)
b. Parent/legal guardian and student must sign the applicable attached agreement and OASD Acceptable Use Policy
c. Payment of annual student iPad fee, payable by cash or check made out to the Octorara Area School District
Bring Your Own Device (BYOD) Restriction
As Octorara Area School District is providing an iPad for each student at Octorara Jr./Sr. High School in order to meet the educational needs of the students, personal iPads, Smart Phones, laptops and other Internet capable devices will not be permitted for use on the school network unless preapproved and setup by a member of the technology department. Listed below are some of the major reasons for this decision.
1. 3g/4g data connections cannot be monitored or restricted by the school district and therefore web filtering cannot occur.
2. This program is based on the use of an Apple iPad 2 with the most current ios. Students may own a Droid or Windows based tablet or an Apple product of a different generation that will not work with certain required applications and/or textbooks.
3. The condition of a student’s personal device may be ill suited for day long use. Battery life varies from device to device. Students may need to use their tablet for an entire school day and therefore must have a device capable of doing that.
4. The student device may have hardware or software issues that keep it from performing properly for the educational requirements of this program.
The Program Package
1. An iPad Mini with power adapter and USB cable.
2. A comprehensive package of licensed apps
Terms of iPad Loan
1. Octorara Jr./Sr. High school will issue an iPad to each student upon compliance with the following:
a. Student and Parent/Legal Guardian Orientation session
b. A signed Student Acceptable Use Policy
c. A signed Student iPad agreement
d. A signed Parent/Legal Guardian iPad Agreement
e. Payment of annual student iPad fee[5]
2. Legal title to the property (iPad) is with Octorara Area School District. A student’s right of possession and use is limited to and conditioned upon full and complete compliance with the Board Policy – Acceptable Use of the Internet Policy #815 and other guidelines as outlined in the Student/Parent iPad Handbook.
3. Students may be subject to loss of privilege, disciplinary action and/or legal action in the event of intentional damage and/or violation of policies and guidelines as outlined in the Student/Parent iPad Handbook and the OASD Acceptable Use Policy.
4. A student’s possession of the iPad terminates no later than the last day of the school year of the student’s senior year unless there is a reason for earlier termination by the District (e.g., drop-out, expulsion or transfer to another school).
5. The iPads will be covered by an Accidental Damage Policy as explained under the section titled Damage.
6. If an iPad is damaged, a loaner iPad may be issued. We will make every effort to repair damaged iPads as soon as deductible/damage payment has been made to Octorara Area School District by check or cash. The payment can be made in District Office from 7:30 am to 3:30 pm Monday through Friday.
Loss or Theft
Theft is determined by a police report documenting “forcible” entry to a secured place containing the iPad or “forcibly taking” the iPad in any way from a student’s possession. iPads stolen on district property (i.e. High School, Junior High School, locker, cafeteria etc.) should be reported to the building principal or assistant principal immediately, who will determine if the iPad was stolen.
The parent/guardian is responsible for filing a police report if the iPad is stolen regardless of location. Additionally, it is the responsibility of the parent/guardian to report the theft to their homeowner’s insurance provider for possible reimbursement of the iPad replacement fee.
Loss is defined as an iPad reported missing by a student while it was left unattended or in an unsecured/unsupervised location. The burden is on the student to truthfully report the iPad loss and articulate the details for the principal.
1. Lost iPad must be reported to a building principal or assistant principal immediately.
2. The student or parent/legal guardian will be responsible for the total cost of the iPad in the event the lost iPad is not found. Loss is not covered by insurance. The purchase price would be the maximum cost a parent/legal guardian would be responsible for.[6]
Damage
1. OASD will provide an Accidental Damage Policy for student iPads which will cover the iPad. Accidental Damage means damage to an iPad accidental in nature.
2. If a District iPad needs repair or service, students are to report to the building principal or assistant principal. Students should not attempt on their own to repair or service District iPads. Students must present school-issued picture identification when they bring a District iPad in or pickup from repair.
3. The Accidental Damage Policy will provide coverage to repair, rebuild or replace the damaged iPad with another of like kind and quality, whichever is less. There is a deductible in order to process a claim for this protection. (This is in addition to the student fee paid originally.)[7]
4. If there are multiple instances of damage, occurring at different times during the school year, there will be a deductible due for each insurance claim. When additional claims are made by the same student for damages deemed to be due to careless or reckless possession of the iPad, a higher deductible may be assessed.
5. The student and/or the student’s parent/legal guardian shall be responsible for compensating the school district for any losses, costs or damages which are not covered by the Accidental Damage Policy. The student and/or parent/legal guardian is liable for replacement(s) costs resulting from intentional damage and/or neglect as outlined in this document. The purchase price of the iPad would be the maximum cost a parent/legal guardian would be responsible for.[8]
Repossession
OASD reserves the right to repossess the iPad at any time if the student does not fully comply with all terms of this agreement. iPads left unattended will be turned in to the I.T. Department and held for 24 hours before a student may reclaim.
Appropriation
Failure to return the property at the designated times and/or the continued use of it for non-related school purposes may be considered unlawful appropriation of Octorara Area School District’s property resulting in appropriate Administrative, civil and/or criminal action.
Modification to the One to One Program
Octorara Area School District reserves the right to revoke or modify the program or its terms at any time.
Expectation of Privacy for Student iPads
1. The iPads are considered property of Octorara Area School District and are not subject to the same privacy expectations as private property.
2. The district will not have the right or ability to remotely access the iPad’s web camera at any time.
3. While connected to the OASD network, OASD has the right to monitor the iPads in the following ways:
a. Teachers and administrators may remotely view and control student iPads while in class. This is required for effective classroom management.
b. Administrators may search the iPad for inappropriate material if they have reasonable suspicion of its existence. “Reasonable suspicion” means reasonable grounds exist that the search will uncover evidence that the student violated the law or school rules or District policies. The scope of the search must be reasonably related to the violation that justified the search. Under no circumstances will a District employee access a District iPad remotely for the purpose of this subsection