ORGANIZATION’S Name
RFP Name:
RFP No.:
BUDGET NARRATIVE
INSTRUCTIONS - The offeror must customize all the below language in accordance with its own CPFF budget and organization’s indirect structure. Delete all items that are not applicable to the organization or proposed technical approach. Add all those line-items that are not included in this text but that are included in the budget. Please replace or delete all highlighted text.
(Organization’s name) is pleased to provide the following budget narrative in support of our proposed costs for the Request for Proposal.
(Please address how offeror is providing the best value and greatest assurance of results at the lowest cost.)
The following narrative follows the format of the budget. Consistent with the specifications of the RFP, (Organization) has priced its proposal on a Cost-Plus-Fixed Fee (CPFF) basis.
I. SALARIES AND WAGES
For our labor cost estimates, we have used the daily rates for U.S. expatriate (Expat) professionals and Cooperating Country National (CCN) or Third Country National (TCN) personnel, as supported by Employee Biographical Data sheets and prevailing labor rates. Proposed salaries must be consistent with the local compensation plans included in the RFP. Proposed salary costs are based on daily rates that have been determined by dividing the individual’s annual salary by (enter number of days based on Organization’s standard work day/year; standard figure is 260) days.
Long-Term Technical Assistance (LTTA)
(Organization)has proposed the following personnel in the following long-term positions:
EXPATS (US Nationals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
Third Country Nationals (Non-US Nationals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
Cooperative Country Nationals (Local professionals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
Short-Term Technical Assistance (STTA)
EXPATS (US Nationals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
Third Country Nationals (Non-US Nationals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
Cooperative Country Nationals (Local professionals)
1. Name, Title proposed for a total of xxxx days at annual salary of $ .
STTA Pool of Expat (or Local) Consultants
This pool is proposed at a total of xxxx person-days at a blended rate of $xxxx.
Administrative Support (please justify why administrative support positions are budgeted)
1. Name, Title proposed for a total of xxxx days at annual salary of $ . Please add details on the role of this position for THIS SPECIFIC project.
II. FRINGE BENEFITS AND OVERHEAD RATES (Customize according to your Organization’s US Government approved NICRA)
(If the organization has a NICRA, add fringe and overhead rates as prescribed by the approved NICRA and provide statement here that rates are proposed in accordance with NICRA.)
(If the organization does not hold a NICRA, it should propose an estimated cost for fringe and overhead costs and provide an explanation in this narrative on how the fringe benefit and overhead rates have been calculated. For organizations without a NICRA, during implementation fringe and overhead costs must be billed as direct costs against this estimated ceiling.)
(If the organization is budgeting separately for social charges for local employees, please list all different items, rates and a description (e.g., Social security at 12%, Severance at 8%, etc. under Section IV, “ODCs”.)
III. TRAVEL AND PER DIEM
Regional travel
(In this section, the organization shall provide justification for proposed economy air fare round trips for 4 regional trips for up to two personnel to Bangkok for start-up, annual, and close down meetings with ARCC staff. Offerors should estimate 4 days per trip (2 travel, 2 days for meeting) for per diem. DAI will arrange for local travel for these events. If additional regional travel is proposed, the Organization shall justify that travel here.)
In-Country Travel
(In this section Organization shall provide summary of and justification for all in-country travel, such as airfare, driver services, taxis, per diem (lodging and M&IE), etc.)
IV. OTHER DIRECT COSTS
This category includes basic field support costs for the project. Included within this cost category are all costs necessary for the successful operation of this activity. In accordance with Organization’s standard practice, we have escalated all costs under ODCs at a X% inflation rate.
Project Management Expenses
(If Organization possesses a NICRA, it is understood that overhead costs will be recovered through its NICRA. This budget line item should only be used to estimate for project specific administrative costs that are not recovered through its NICRA and can be billed as direct costs. In this section the Firm shall justify all proposed direct administrative costs.)
(If an Organization does not possess a NICRA, this section of the budget will include both the estimated ceiling for G&A costs that will be recovered directly (see Section V, G&A and Any Other Indirect Rate Applicable, below) as well as project specific administrative costs. In this section of the narrative the Organization shall provide justification for all project specific administrative costs as well as an explanation of and calculation for all G&A costs that will be recovered directly)
DBA Insurance and MEDEX
(In this section provide a summary of Organization’s DBA and MEDEX plans and justification for proposed rates)
Insurance and Social Charges
(In this section Organization should provide summary and justification for proposed insurance and social charges for CCN staff)
Project Activities
(Provide summary and cost assumptions for all project activities included in your technical approach. Project activities may include workshops, training, special equipment or other activities which are not being assumed under DAI’s overall budget, please provide a detailed explanation on the estimates (unit costs and quantities).
V. G&A (General and Administrative) or any other indirect rate applicable
(Add fringe rates in accordance with the Organization’s NICRA.)
(If the Organization does not hold a NICRA, it should propose an estimated cost for G&A or indirect expenses and provide an explanation in the preceding section under “Project Management Expenses” on how these rates have been calculated. These costs should be captured in the budget under “Project Management Expenses” in Section IV, “Other Direct Costs”. For Organizations without a NICRA, during implementation G&A costs will then be billed as direct costs against this estimated ceiling.)
VI. FEE (ONLY FOR FOR-PROFIT FIRMS AND NOT TO EXCEED 5%)
Organization intends to charge a fixed fee of x% on this project.
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