SECTION I
NOTICE FOR EXPRESSION OF INTEREST
BHARAT SANCHAR NIGAM LIMITED
(A Government of India Enterprise)
O/o General Manager Telecom District
Telephone Exchange Campus, Awas Vikas Road,
Haldwani, Nainital, (UKD) - 110 001
EOI NO. & DATE : OP-4/Tender/E.A./AMC/GMTD/NT/2013-14 Dated 10-04-2013.
DUE DATE OF RECEIPT :02-05-2013 TIME UPTO 13.30 HOURS.
DATE OF OPENING : 02-05-2013 TIME AT 15.00 HOURS.
ON BEHALF OF CHAIRMAN AND MANAGING DIRECTOR, BHARAT SANCHAR NIGAM LIMITED, EXPRESION OF INTEREST (EOI) ARE INVITED FOR COMPREHENSIVE OPERATIONS & MAINTENANCE OF DG SETS AND UPKEEP OF TELECOM INSTALLATIONS IN EXCHANGE/BTS PREMISES SPREAD ACROSS NAINITAL TELECOM DISTRICT COVERING NAINITAL, UDHAM SINGH NAGAR AND PART OF CHAMPAWAT DISTRICTS IN UTTARAKHAND STATE. THE COMPANIES REGISTERED IN INDIA UNDER INDIAN COMPANY ACT 1956 OR PROPERIOTRSHIP FIRMS HAVING REGISTERED WITH GOVERNMENT FOR CONDUCTION OF SUCH BUSINESS, HAVING SOUND FINANCIAL CAPABILITY AND HAVING SUCCESSFULLY EXECEUTED INFRA OPERATIONS & MAINTENANCE SUCH AS BATTERY/POWERPLANTS OR DG SETS CONTRACT WITH ANY TELECOM SERVICE PROVIDER/ INFRA OPERATORS/ ANY OTHER GOVERNMENT OR PRIVATE COMPANIES IN INDIA FOR A MINIMUM VALUE OF Rs 45 LACS EACH IN LAST TWO FINANCIAL YEARS. ARE ELIGIBLE TO PARTICIPATE IN THE EOI.
BID SECURITY IN THE FORM OF BANK GUARANTEE/ DEMAND DRAFT WILL BE RS 3,20,000/-(RUPEES THREE LAC TWENTY THOUSAND ONLY). INTENDING BIDDERS MAY DOWNLOAD COPY OF THE COMMERCIAL CONDITIONS ALONG WITH RELEVANT SPECIFICATIONS FROM THE BSNL WEB SITE NO <ual.bsnl.co.in>, OR CAN GET BID DOCUMENT FROM AGM(P), O/O GM TD ) , SECOND FLOOR, TELEPHONE EXCHANGE BUILDING , AWAS VIKAS ROAD HALDWANI, NAINITAL, 263139, ON PAYMENT OF RS 1135/- (RUPEES ONE THOUSAND ONE HUNDRED THIRTY FIVE ONLY) NON-REFUNDABLE, WITH EFFECT FROM 11-04-2013 UPTO 01-05-2013 BETWEEN 15.00 HRS. AND 16.00 HRS ON WORKING DAYS. THE PAYMENT WILL BE ACCEPTED IN THE FORM OF CROSSED DEMAND DRAFT DRAWN ON ANY SCHEDULED BANK IN HALDWANI, IN FAVOUR OF ACCOUNTS OFFICER (CASH), BHARAT SANCHAR NIGAM LIMITED, O/O GM TELECOM DISTRICTS PAYABLE AT HALDWANI OR CASH RECEIPT ISSUED BY ACCOUNTS OFFICER(CASH) AGAINST RECEIPT OF PAYMENT.
SECTION II
INSTRUCTIONS TO BIDDERS
INTRODUCTION
1. DEFINITIONS
(a) "The BSNL" means the Bharat Sanchar Nigam Ltd. (BSNL), New Delhi
(b) "The Bidder" means the company who participates in this EOI and submits its bid.
(c) ”The Contractor" means the company supplying the goods and services under the contract.
(d) "The Goods" means all the equipment, machinery, and/or other materials which the Supplier is required to supply to the BSNL under the contract.
(e) "The Advance Work Order" means the intention of BSNL to place the Purchase Order on the bidder.
(f) "The Purchase Order" means the order placed by the BSNL on the Supplier signed by the BSNL including all attachments and appendices thereto and all documents incorporated by reference therein. The purchase order shall be deemed as "Contract" appearing in the document.
(g) "The Contract Price/Value" means the price payable to the Supplier under the purchase order for the full and proper performance of its contractual obligations.
(h) The Delivery & Contract Period : Delivery Period is the period of the contract in which contractor has to complete the obligation of setting up of network for delivery of services. Contract period is the overall period of contract for Managed Capacity and Managed Services.
(i) Comprehensive Operations and Maintenance (COM) means upkeep, operations, servicing, repairing and maintenance of infra and other telecom installations installed at the station.-
(j) Infra Items include but not limited to, shelter, Back up Battery Banks, Power Plants, DG sets, Air Conditioners, Infra Alarm System, Fire Protection Alarms & Equipment, campus and towers ( only from upkeep point of view), Electrical Mains supply System from EB, fitting and appliances installed at the station etc. Broadly speaking it covers upkeep and safe guard of all active and installations at the station.
(k) DG Management- DG once handed over to the contractor has to be fully managed by contractor which include servicing, preventive maintenance and, repairing including replacement of parts if any found unserviceable after handing over DG by BSNL, during contract period. BSNL may ask contractor to perform operations & day to day upkeep of DG & station under DG Management contract. Replacement of parts etc does not include self replacement /upgradation by contractor but includes replacement/upgradation as per approval of BSNL.
(l) CPH & Energy Cost Reimbursements- CPH Means Fuel Consumption Per Hour and Energy Cost Reimbursement is reimbursement of cost of diesel & electricity by BSNL towards operations of infra at site. This also includes fixed monthly charges for provision of EB at site.
(m) Provision of EB Connections : submitting BSNL request in prescribed format to UAL PCL, getting required estimate from concerned office of UAL PCL and submitting to BSNL designated office, depositing due fee to UAL PCL (after collecting same from BSNL) and pursing with concerned agencies of UAL PCL for provision of EB at site.
(l) "Telecom Service Provider" means any Telecom operator in India, who is licensed by the Department of Telecommunications ( DOT ), Government of India to provide telecom services to the general public or to the other DOT licensed Telecom operators. "Telecom Service Provider" also refers to any Telecom operator in other countries providing telecom services to general public of that country or to other telecom operators of the same country.
2. INTENT OF BID
On behalf of Chairman and Managing Director, Bharat Sanchar Nigam Limited, Expression of Interest are invited from eligible Indian companies, for comprehensive operations and maintenance of Diesel Generator Sets of various capacities starting from 5 KVA upto 75 KVAs installed at BSNL/NBSNL BTS exchanges/stations of GSM/WCDMA network and getting EB connections (if required) from UAL PCL, in Uttarakhnad Telecom Circle. These sites are installed at BSNL own building and/or rented land/building/houses and spread both in urban and rural areas of Nainital Telecom Districts in Uttarakhnad Telecom Circle. The interested bidders shall have to perform:
2.1 Precheck of DG sets installed at various stations offered under contract and take over all DG Sets in operational conditions at their optimum level. Deficiency at minor or major levels if any found, shall be got corrected by contractor before taking over DG Set under contract.
2.2 DG sets once made over shall be under broad/ direct supervision of the contractor who shall perform all works related to routine servicing as per schedule, perform minor repairing as per need and shall ensure that all DG Sets shall perform at optimum level.
2.3 BSNL shall ask contractor to perform operations of DG sets directly at some of designated stations. Here in this case contractor has to perform day to day upkeep of station as per details given in below mentioned clause.
2.4 Upkeep of all installations at station & premises in clean and hygienic conditions including safeguarding same from approach /mishandling of intruders. This also includes escalation of alarms of infra and other installations (not covered under maintenance contract) to designated BSNL authorities as per schedule of upkeep defined by BSNL from time to time.
2.5 BSNL based on mutually agreed terms and conditions, may ask bidder to supply fuel (diesel & other lubricants) to operate DG sets as per need. Under these circumstances, BSNL shall reimburse cost of fuel as per Consumption pattern and DG run hour decided at different stations.
3. Eligibility Conditions.
The essential eligibility conditions cover following clauses:
3.1 The Bidder shall be a company registered in India and incorporated under the Indian Companies Act, 1956 or a proprietor firm registered with Government for conduction of business in the country/Uttarakhand State.
3.2 The Bidder or its parent company shall possess experience of successfully operations, repairing & maintenance of infra items such as battery/ power plant/DG sets/ Air Conditioners with any Telecom Service Providers/Infra Providers/ Government or Private Companies with a minimum order of Rs 45 Lacs in each year of last two preceding financial years i.e. 2010-11 & 2011-12.
3.3 The Bidder shall be a financially sound company having turnover of more than Rs. 3 Crore in each year of last two financial years i.e 2010-11 & 2011-12. Bidder shall submit company’s annual reports for the last two years i.e.2010-11 & 2011-12.
3.4 The bidder shall have a valid registration with Service Tax Department, EPF registration and Income Tax Department for PAN and filing of updated returns.
3.5 The bids from the Bidder(s) not meeting above essential eligibility criteria shall be summarily rejected.
4. COST OF BIDDING
The bidder shall bear all costs associated with the preparation and submission of the bid. The BSNL will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the biding process.
5. DOCUMENTS REQUIRED
5.1 The bidding procedures and contract terms and conditions are prescribed in the Bid Documents. Bid document includes :
(a) Notice Inviting EOI
(b) Instructions to Bidders
(c) General(Commercial) Conditions of Contract
(d) Special conditions of Contract
(e) Schedule of Requirements
(f) Technical Specifications
(g) Bid Form and Price Schedules
(h) Bid Security Form
(i) Performance Security Bond Form
(j) Letter of authorization to attend bid opening.
5.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of the bids not substantially responsive to the Bid Documents in every respect, will be at the bidder's risk and may result in rejection of the bid.
6. CLARIFICATION OF BID DOCUMENTS
6.1 A prospective bidder, requiring any clarification on the Bid Documents shall notify the BSNL in writing or by FAX addressed to AGM (P) O/O GM Telecom District, 2nd Floor, Telephone Exchange, Awas Vikas Road, Haldwani, Nainital. The BSNL shall respond in writing to any request for the clarification of the Bid Documents, which it receives not later than 15 days prior to the date of opening of the EOIs. Copies of the query (without identifying the source) and clarifications by the BSNL shall be sent to all the prospective bidders who have received the bid documents.
6.2 Any clarification issued by BSNL in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to an amendment of relevant clauses of the bid documents.
7. AMENDMENT OF BID DOCUMENTS
7.1 At any time, prior to the date of submission of Bids, the BSNL may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify bid documents by amendments.
7.2 The amendments shall be notified in writing or by FAX to all prospective bidders on the address intimated at the time of purchase of the bid document from the BSNL and these amendments will be binding on them.
7.3 In order to afford prospective bidders a reasonable time to take the amendment into account in preparing their bids, the BSNL may, at its discretion, extend the deadline for the submission of bids suitably.
8. DOCUMENTS COMPRISING THE BID
The bid prepared by the bidder shall comprise the following components:
(a) Documentary evidence established in accordance with the clause 3 & 11 that the bidder is eligible to bid and is qualified to perform the contract if his bid is accepted.
(b) Bid Security furnished in accordance with clause 13(i).
(c) Compliance as per clause 12.1 (b)
(d) A Bid form and price schedule completed in accordance with clause 9 & 10.
9. BID FORM
The bidder shall complete bid form and Price Schedule furnished in the bid documents, as per Section VII.
10. BID PRICES AND PRICE SCHEDULE
10.1 Bidder shall pay cost of bid document as Rs. 1135/-. in the form of demand draft drawn in favour of Accounts Officer (Cash), O/o GM TD Nainital, BSNL, payable at Haldwani or pay cost in cash to BSNL Accounts Office and submit original copy of cash receipt issued for this purpose.
10.2 All bids whether downloaded from BSNL website or purchased from BSNL Office shall accompany the cost of bid document in the form of BDD or original cash receipt issued from BSNL Accounts Office, as specified in the clause above.
10.3 The bidder shall quote total composite price in terms per erlang per month inclusive of all Levies & Taxes for execution of contract, apportioned over seven years period of contract, as per the price schedule given in Section VII. Prices of incidental services if required, should also be quoted. The offer shall be firm in Indian Rupees. No Foreign exchange will be paid by BSNL.
10.4 A bid submitted with an adjustable price quotation will be treated as non – responsive and rejected.
11. DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND QUALIFICATION
11.1 The bidder shall furnish, as part of the bid documents establishing the bidder's eligibility, the following documents or which ever is required as per terms and conditions of Bid Documents.
(i) Certificate of incorporation.
(ii) Article and Memorandum of Association
(iii) Valid Registration certificate from State Director of Industries or from Secretariat for Industrial Approval (SIA), Ministry of Industries, Government of India.
(iv) Latest and valid NSIC Certificate duly certified by NSIC.
11.2 (i) The Annual Reports
(ii) The bidder shall furnish documentary evidence technical and production capability necessary to perform the contract.
11.3 (i) Experience Certificate from an Officer not less than Dy GM level Officer of Government/ State/PSUs and/or General Manager Rank Officers from Private Companies
11.4 Valid registration certificate from Service Tax Department, EPF Registration Certificate from Labour Department and Valid PAN with proof on filing Income Tax Return for 2011-12.
12. DOCUMENTS ESTABLISHING CONFORMITY TO TECHNICAL SPECIFICATIONS
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12.1 The documentary evidences of the conformity of the Goods and Services to the EOI, may be, in the form of literature, drawings, data etc. and the Bidder shall furnish :
(a) Detailed description of goods & services required to perform the contract with essential technical and performance characteristics;
(b) The compliance of techno-commercial eligibility of the terms, conditions and technical specification is sought through the following procedure:
(i) The Bidder shall demonstrate substantive responsiveness to the Purchaser’s technical specifications and commercial terms and conditions through a process of establishing non-material deviation/exceptions, solution and product documentation. The Bidder shall furnish an undertaking to the effect that it complies fully with requirements of the all the clauses, including those of the sub-clauses, if any, of the technical specifications and commercial terms and conditions of the EOI except those specifically listed in the deviation/exception statement.