NORTHWEST LOCAL SCHOOL DISTRICT

McDermott, Ohio

COMMUNITY USE OF SCHOOL FACILITIES

(Equal Access)

RENTALS

Use and rental of school buildings policy: Scheduling of facilities at individual building shall be the responsibility of the principal. The principal shall maintain a calendar for the use of facilities. Scheduling of facilities for a community or activity not directly concerned with the schools shall not interfere with regularly scheduled school or school-related events. The following regulations shall apply:

REGULATIONS

1.  No Sunday usage of buildings (except for Northwest Family Resource Center with Superintendent approval).

2.  No usage of buildings during extreme temperatures and/or when schools are closed.

3.  School activities take priority for usage of facilities.

4.  The gym shall not be opened more than once a week to each outside group. Suitable gym shoes are required when playing on the gym floors.

5.  Activities that are open to the public by admission, or otherwise, must be specially cleared with the building principal.

6.  Fundraisers will be limited to non-profit organizations and to one per year per group; scheduled no more than six (6) months in advance. Schools shall have the right of first refusal on concessions at all fundraisers.

7.  The contact person shall sign a statement assuming responsibility for the use of the building and submit a list of participants.

8.  Non-profit volunteer organizations within the district shall be exempt from rental charges, provided they pay fireman and/or custodial services when used.

9.  Indoor activities shall cease with State Basketball Tournament.

10.  Groups shall use building serving their attendance area.

A.  All routine applications (educational, civic and/or community-related) may be approved by the superintendent or building principal. All other groups, and those outside the Northwest Local School District, must have approval of the Northwest Local Board of Education.

B.  Applications by an organization or group shall be made, in writing, and signed by the president, secretary or by an adult resident of the Northwest Local School District who would be the owner of real property. The superintendent or principal shall supply the necessary application forms.

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C.  The applicant shall agree that full responsibility is accepted for any and all damages to school property as a result of the activity, which are over and above ordinary wear or depreciation.

D.  The board, through its superintendent of schools or the principal, reserves the right to cancel, in writing, any agreement on two (2) weeks’ notice if in the interest of regular school purposes.

E.  No group shall be permitted to use a building or property unless accompanied by and under the control of a responsible adult, preferably an employee of the Northwest Local School District.

F.  The board shall not be held responsible for any accidents that may occur.

G.  Organizations shall be responsible for cleaning up. If janitorial or fireman services are required, actual expenses incorrect will be billed to the group.

H.  Unless specifically noted, the approved Rental Fee Schedule shall be in effect as now adopted or as amended.

Approval date: October 22, 1987

Re-Approval date: November 25, 1997

Northwest Local School District

McDermott, Ohio

File: KG-R

NORTHWEST LOCAL SCHOOL DISTRICT

McDermott, Ohio

COMMUNITY USE OF SCHOOL FACILITIES

Rental Contract

For the use of the Northwest Local School District Facilities by non-school related groups, non-student related groups and non-school sponsored student activities, the following rates are established. The purpose is to recover actual costs for building use, and to encourage public use of buildings.

Facility Fee / Estimated Custodial Fees (Regular Rate) * / Estimated Custodial Fees (Overtime Rate) *
A. / All Classrooms / $5.00/hour / $21.73/hour / $32.59/hour
B. / Elementary Gymnasium/Cafeteria / $20.00/3 hour session / $65.19/3 hour session / $97.77/3 hour session
C. / High School Gymnasium/Cafetorium / $35.00/3 hour session / $65.19/3 hour session / $97.77/3 hour session
D. / Northwest Family Resource Center / $20.00/3 hour session / $65.19/3 hour session / $97.77/3 hour session

* Custodial charges listed above are estimated based on the highest paid employee in the classification. The custodial fees may vary, depending upon employee assigned to work.

In addition to the above, if fireman, custodial or other assistance is required, an additional amount will be charged to cover the actual cost.

PLEASE COMPLETE ALL INFORMATION:

CONTACT PERSON (Responsible Party): / Name:
Address:
Telephone:
( Day) ( Evening)
NAME OF GROUP/ORGANIZATION :
q Not for Profit q For Profit
PURPOSE FOR USING FACILITIES:
Date(s) facility needed:
Estimated hours you will occupy facility:
Facilities requested:
q Classroom(s)
q Gymnasium
q Cafetorium / Location requested:
q Northwest Family Resource Center
q Northwest High School
q Northwest Middle School
q Northwest Elementary School
Assistance to be used: q Custodian q Other: Please explain
FACILITY FEE: * $______
CUSTODIAL CHARGES: * $______
TOTAL COST: * $______
* These amounts are estimates. You will be invoiced for the actual charges incurred.
Check or money order payable to Northwest Local Board of Education.
Receipt will be sent to responsible party/parties named above.
SIGNATURE: RESPONSIBLE PARTY / SIGNATURE: BUILDING PRINCIPAL

Please complete in duplicate. Forward one (1) copy, along with check or money order to Principal’s Office. Retain duplicate copy for your records.

______(Indemnitor) agrees to indemnify and HOLD HARMLESS the Northwest Local Board of Education, its agents and employees, from all liability, claims, demands, damages or cost for, or arising out of, the use of facilities whether it be caused by the negligence of Indemnitor or the Northwest Local Board of Education or either party’s agent(s) or employees or otherwise.

Signature: Indemnitor

Northwest Local School District

File: KG-E

H:\Forms\District-Wide Forms Project\Facilities Rental Contract.doc