Northern Valley Regional High School s1

NORTHERN VALLEY REGIONAL HIGH SCHOOL

BOARD OF EDUCATION

DEMAREST, NEW JERSEY 07627

REGULAR MEETING: Monday, September 24, 2012 at 7:30 p.m.

LOCATION: Demarest High School Academic Theater

THE BOARD OF EDUCATION RESERVES THE RIGHT TO MEET IN EXECUTIVE SESSION TO DISCUSS PERSONNEL, NEGOTIATIONS AND/OR LITIGATIONS.

The meeting is opened by the Board President.

Pledge of Allegiance

ROLL CALL: Mrs. Debra Lent, President - Resigned

Mr. David Chan, President

Mr. Leonard Albanese

Mrs. Marilyn Coats-Thomas

Mrs. Alice Comer

Mrs. Marie Petikas, Vice President

Mr. John Schettino

Mr. Ronald Schwartzman

Mr. Raymond Wiss

ALSO PRESENT:

Dr. Christopher Nagy, Superintendent of Schools Raymond Jacobus, Assistant Superintendent for Business /Board Secretary

“THE NEW JERSEY OPEN PUBLIC MEETINGS LAW WAS ENACTED TO INSURE THE RIGHT TO THE PUBLIC TO HAVE ADVANCE NOTICE OF AND TO ATTEND THE MEETINGS OF PUBLIC BODIES AT WHICH ANY BUSINESS AFFECTING THEIR INTEREST IS DISCUSSED OR ACTED UPON.”

IN ACCORDANCE WITH THE PROVISIONS OF THIS ACT, THE NORTHERN VALLEY REGIONAL HIGH SCHOOL BOARD OF EDUCATION HAS CAUSED NOTICE OF THIS MEETING TO BE PUBLICIZED BY HAVING THE DATE, TIME AND PLACE THEREOF POSTED AND FILED IN THE BOROUGH HALL OF EACH CONSTITUENT BOROUGH IN THE DISTRICT AND SENT TO THREE NEWSPAPERS CIRCULATING IN THE DISTRICT.

THIS MEETING WILL BE TAPE RECORDED IN ACCORDANCE WITH POLICY.

THE BOARD PRESIDENT WILL OPEN THE MEETING FOR PUBLIC COMMENT AT THE REQUEST OF THE BOARD. MEMBERS OF THE PUBLIC WILL BE ALLOWED THREE MINUTES TO PRESENT INFORMATION TO THE BOARD.

AGENDA

REGULAR MEETING

MONDAY, SEPTEMBER 24, 2012

NORTHERN VALLEY REGIONAL HIGH SCHOOL DISTRICT

BOARD OF EDUCATION

DEMAREST HIGH SCHOOL ACADEMIC THEATER – 7:30 P.M.

SUPERINTENDENT’S REPORT

S1. Miscellaneous

Dr. Christopher Nagy will report orally at the meeting on various items.

S2. Presentation – September 24, 2012

Dr. Nagy will update the Board of the opening of school.

S3. Presentation – September 24, 2012

Dr. Nagy will discuss administrative presentations for the 2012 – 2013 School Year.

S4. Presentation – September 24, 2012 Violence, Vandalism & HIB Report

Principals Dr. Sabatini and Mr. Hessler will present on the high schools Violence, Vandalism and Annual HIB Report.

S5. Update – September 24, 2012
Student Representatives Update to report on matters dealing with Student Council and related activities.

BOARD OF EDUCATION COMMITTEE REPORTS

FINANCE

F1. District Monthly Reports/Bills

That the Board of Education approves the bills of the Northern Valley Regional High School District for the period of July 1, 2012 to July 31, 2012 for General, Debt Service, Special Revenue, Enterprise Fund and NV Technical Services which had previously been approved by the various committees be approved and payment made through Columbia or Valley National Bank from funds in the appropriate accounts as follows:

Payroll $ 594,757.77

Fund (10, 13, 20, 40, 50, 53, 54, 58) $1,476,016.63

Fund (30) $ 0 Fund (59) $ 68,247.68

Fund (51) $ 0 Total $2,139,022.08

Regular Meeting – September 24, 2012 Page 2

F1. Continued District Monthly Reports/Bills

That the Board of Education approves the bills of the Northern Valley Regional High School District for the period of August 1, 2012 to August 31, 2012 for General, Debt Service, Special Revenue, Enterprise Fund and NV Technical Services which had previously been approved by the various committees be approved and payment made through Columbia or Valley National Bank from funds in the appropriate accounts as follows:

Payroll $ 978,681.04

Fund (10, 20, 40, 50, 53, 54, 58) $1,626,561.04

Fund (30) $ 0 Fund (59) $ 365,601.11

Fund (51) $ 0 Total $2,970,843.19

That the Board of Education approves the report of the following fund and accounts as of July 31, 2012 be approved and detailed reports are available in the Business Office:

Petty Cash (Demarest) $ 0

Petty Cash (Old Tappan) $ 0

July Student Activity Fund (Demarest) $281,749.92

July Student Activity Fund (Old Tappan) $273,677.51

Scholarship Fund $ 25,965.60

Note: Student Fund Reports are available in the Business Office.

That the Board of Education approves the report of the following fund and accounts as of August 31, 2012 be approved and detailed reports are available in the Business Office:

Petty Cash (Demarest) $ 0

Petty Cash (Old Tappan) $ 500.00

August Student Activity Fund (Demarest) $243,372.54

August Student Activity Fund (Old Tappan) $240,497.74

Scholarship Fund $ 25,971.10

Note: Student Fund Reports are available in the Business Office.

Regular Meeting – September 24, 2012 Page 3

F2. Investment of Funds/District

That the Board of Education approves in accordance with previously adopted directives and agreements with the below institution, the following investments made by the Secretary during July 2012 be approved:

Beginning Balance Net Changes Current Balance

MBIA $ -0- $ -0- $ -0-

Bank of America $ -0- $ -0- $ -0-

*Valley National Bank .36% and Columbia .25% general checking accounts.

Beginning Balance Net Changes Current Balance

MBIA $ -0- $ -0- $ -0-

Bank of America $ -0- $ -0- $ -0-

*Valley National Bank .36% and Columbia .25% general checking accounts.

F3. Regional Programs Reports/Bills

That the Board of Education approves the bills of the Regional Programs administered by Northern Valley Regional High School District for the period of July 1, 2012 to July 31, 2012 for General, Debt Service, Special Revenue, and Enterprise Fund which had previously been approved by the various committees be approved and payment made through Colombia Bank from funds in the appropriate accounts as follows:

Payroll $560,691.45 Fund (55, 56, 57) $105,134.50 Total $665,825.95

That the Board of Education approves the bills of the Regional Programs administered by Northern Valley Regional High School District for the period of August 1, 2012 to August 31, 2012 for General, Debt Service, Special Revenue, and Enterprise Fund which had previously been approved by the various committees be approved and payment made through Colombia Bank from funds in the appropriate accounts as follows:

Payroll $ 393,724.58 Fund (55, 56, 57) $ 696,798.23 Total $1,090,522.81

F4. Investment of Funds/Regional Programs

That the Board of Education approves in accordance with previously adopted directives and agreements with the below institution, the following Regional Programs investments made by the Secretary during July 2012 and August 2012, be approved:

7/31/12 Balance

**Columbia checking interest rate is .25% and Valley National Bank .36%

8/31/12 Balance

**Columbia checking interest rate is .25% and Valley National Bank .36%

Regular Meeting – September 24, 2012 Page 4

F5. Transfer of Funds

That the Board of Education approves the Board Secretary be authorized to make transfers in the 2011-2012 Budget of the NVRHSD.

F6. Secretary/Treasurer Reports

That the Northern Valley Regional High School District Board of Education acknowledges receipt of the Report of the Treasurer and Report of the Secretary for the month ending July 31, 2012 and August 31, 2012; and

Further, that in accordance with N.J.A.C. 6A:23-2.11(c)4, the Northern Valley Regional High School District Board of Education certifies that no major account or fund has been over-expended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year; and

Further, that the reports listed be approved.

F7. Donation – Old Tappan

That the Board of Education accepts a donation from the NVOT-PTSO in the amount of $3,725 and from the Class of 2012 in the amount of $1,000 to support the NVOT E-Studio.

CURRICULUM

C1. Report of Classification and Student Assignment

That the Board of Education ratify and approves the September, 2012 Confidential List of Classification of Students and Student Assignments including Satellite and Bergen County Schools as authorized by the Superintendent. The lists will be placed in the Confidential Minutes File.

C2. IDEA

That the Board of Education approves the acceptance of funds allocated for the Fiscal Year 2013 IDEA Basic Entitlement Award in the amount of $490,874.

BUILDINGS AND GROUNDS

B1. Vandalism

That the Board of Education accepts the Report of the Principals on Vandalism for the months of July and August 2012, and direct same to be filed.

B2. Use of Facilities

There were no requests for use of facilities.

Regular Meeting – September 24, 2012 Page 5

B3. Building Inspection

That the Board of Education Building Inspections are performed on the following date:

November 12, 2012 Old Tappan 5:00 p.m.

Demarest 6:00 p.m.

ADMINISTRATION

A1. Fire Drills/Disciplinary Cases

That the Board of Education approves and file in the Minutes and place in the appropriate file, the Principal’s Report on Fire Drills and Discipline for the months of July and August 2012.

A2. HIB/Disciplinary Report

That the Board of Education approve and file in the Minutes and place in the appropriate file, the Principal’s Report on HIB/Disciplinary Report for the months of July and August, 2012.

A3. Perfect Attendance Recognition

Dr. Nagy will provide information relative to staff attendance.

A4. School Closings

That the Superintendent and Board Secretary be advised as to the board members that would like to be notified of school closings due to inclement weather.

A5. NJSBA Expenditure

WHEREAS, The Northern Valley Regional High School District Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

WHEREAS, The Board of Education is authorized pursuant to N.J.S.A. 18A:11-12(h) to authorize travel for multiple months so long as the approval is itemized by event, total cost, and number of board members or employees attending the event; and

WHEREAS, The Board of Education has determined that the training and informational programs sponsored by NJSBA and set forth below are directly related to and within the scope of board members’ duties; and

WHEREAS, The Board of Education has determined that the training and informational programs sponsored by NJSBA and set forth below are directly related to and within the scope of

the listed job title’s current responsibilities and the board’s professional development plan; and

WHEREAS, The Board of Education has determined that participation in the NJSBA training and informational programs requires school district travel expenditures and that this travel is

critical to the instructional needs of the district and/or furthers the efficient operation of the district; and

Regular Meeting – September 24, 2012 Page 6

WHEREAS, The Board of Education has determined that the school district travel expenditures to NJSBA programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; and are consistent with guidance provided by the Commissioner of Education, and except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and

WHEREAS, The Board of Education finds that a mileage reimbursement rate of [$0.31] per mile is a reasonable rate; and

WHEREAS, The Board of Education has determined that participation in the NJSBA training and informational programs is in compliance with the district policy on travel; and

WHEREAS, Reimbursement for lodging and meals for overnight travel after September 1 will be approved with a Commissioner waiver; therefore be it

RESOLVED, That the Board of Education hereby approves the attendance of the listed number of school board members and district employees at the listed NJSBA training and informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and, be it further

RESOLVED, That the Northern Valley Regional High School District Board of Education authorizes in advance, as required by statute, attendance at NJSBA training programs and informational events.

A6. Travel

WHEREAS, in order to be in compliance with the State of New Jersey’s adoption of P.O. 2007,c.53, An Act Concerning School District Accountability, also known as Assembly Bill 5 (A5), and the NJDOE enactment of N.J.A.C. 6A:23B-1; and

WHEREAS, those on the attached list are attending the administratively approved conferences, conventions, staff training sessions, seminars, or workshops; and

WHEREAS, the total expected cost of such conferences, conventions, staff training sessions, seminars or workshops; and

WHEREAS, the attendance at the stated function was previously approved by the Superintendent of Schools through the appropriate administrator(s) as work related and within the scope of the work responsibilities of the attendee; and

WHEREAS, the attendance at the function(s) was approved as promoting delivery of instruction or furthering efficient operation of the school district, and fiscally prudent; and

WHEREAS, the travel and related expenses particular to attendance at the function(s) may exceed the state travel guidelines established by the Department of Treasury in NJOMB circular letter;

BE IT RESOLVED, that the Northern Valley Regional Board of Education approves attendance at the administratively approved function(s) as necessary, and

LET IT FURTHER RESOLVED that those expenses that appear on the attached form titled “TRAVEL

AND WORK-RELATED EXPENSE REIMBURSEMENTS” for lodging, meals and gratuities are

within the limits of the State travel reimbursement guidelines and are justified and reimbursable upon submission of the required receipts up to the current established limits as specified in the General Services

Administration website, with any additional costs for lodging, meals and gratuities expenses above those

Regular Meeting – September 24, 2012 Page 7

established limits to be personally borne by the attendee(s).

(See attached)

A7. Activity Free Night

That the Board of Education support the proposed No Homework Days for the 2012-2013 School Year on Thanksgiving Weekend, 2011 and March 9, 10, 2012.

A8. Annual Update to Uniform State Memorandum of Agreement

That the Board of Education approves the “Uniform State Memorandum of Agreement between the Northern Valley Regional High School Board of Education and Law Enforcement Officials” for the 2012-2013 School Year.

A9. Superintendent Action Plan

That the Board of Education approves the Superintendent’s Action Plan for submission to the Bergen County Executive Superintendent.

A10. Summer School Report

That the Board of Education accept the 2012 Summer School Report.

(See attached)

TRANSPORTATION

T1. Change in Student Assignment/Special Education

That the changes in student assignments for Special Education, Region III Transportation for July and August, 2012 be approved and placed in the Confidential Minutes file.

T2. Special Education Transportation Quotes