CLASSIFICATION DESCRIPTION
TITLE: Compensation Analyst JOB CODE: 15 (Exempt)
GENERAL DESCRIPTION OF DUTIES
Under general supervision of the Human Resource Manager, the purpose of the job is to oversee all aspects of human resource programs and operations support. Employees in this job classification are responsible for participating in the development and implementation of human resource strategy for the following functional areas: recruiting and staffing; employee relations; compensation and benefits processing; and training initiatives.
SPECIFIC DUTIES AND RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
· Administers the operations of a specialized area of human resources administration; serves as security administrator of the data processing systems in the specialized area.
· Answers public inquiries regarding employment verifications, employment opportunities, salary schedules, etc.
· Oversee the integrity of all data entered into the MUNIS financial system for the purposes of payroll processing to include all actions entries approval.
· Supervises staff responsible for the update and maintenance of the human resource functions in City software programs (MUNIS, OnBase, etc.).
· Performs final timecard review prior to the processing of payroll.
· Reviews and approves final payroll warrant ensuring City staff is paid appropriately.
· Survey and analyze wage and benefit data from outside organizations in support of the City’s maintaining an equitable and competitive salary structure. Respond to salary survey requests received by the City.
· Assist in the maintenance of the City’s compensation and classification system including the development of job descriptions and organizational charts; complete special studies and research projects.
· Confers with management to keep them informed on key issues and progress toward objectives and to gain necessary support and approval; makes recommendations to assist management in implementing necessary improvements.
· Counsels and provides direction and interpretation of policies and procedures to staff.
· Functions in the assignment area of compensation and records administration, including position control; payroll entry and change processing; maintaining and updating historical records; serving as records custodian and lead worker; researching and responding to records requests; ensuring compliance with policies/regulations.
· Interacts with employees, department representatives, and other individuals to assist with human resources transactions, interpret human resource policies, and/or exchange information regarding human resource functional assignment area.
· Maintains current knowledge of industry, regulatory and legislative developments affecting human resources to ensure application to and compliance in all areas of responsibility.
· Oversees the effective operations of programs that may include, but not necessarily be limited to, recruitment and selection, compensation and benefits, workers' compensation insurance, employee relations, performance appraisal, and training.
· Performs special assignments as requested, to include researching and preparing special reports and projects, developing and implementing programs, and presenting technical data to management, elected officials, and others.
· Plans, schedules, and assigns work; instructs and trains staff in correct methods and procedures.
· Receives and responds to requests, complaints, concerns, and general inquiries; provides resolution accordingly.
· Receives and reviews many varied Human Resource forms to insure accuracy and completeness.
· Reviews and evaluates statistical data and statistical reporting relevant to the operations under charge; provides summarization reports and other pertinent subject matter of interest to departmental management.
· Supervises the maintenance of all human resources records and files; reviews and approves all human resources related changes.
· Supports efficient functioning of department by assisting in cross-divisional functions within scope of knowledge, skills and abilities; participates in department training initiatives to enhance knowledge, skills and abilities.
MINIMUM TRAINING AND EXPERIENCE
Associates’ Degree in Human Resources, Accounting or related field supplemented by five (5) years progressively responsible and knowledgeable experience in administrative support activities specific to a comprehensive human resources function and payroll administration; or an equivalent combination of education, training, and experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS
Must possess and maintain a valid Florida Driver’s License.
KNOWLEDGE, SKILLS AND ABILITIES
· Ability to understand and follow complex written and oral instructions.
· Ability to clearly communicate information both verbally and in writing.
· Ability to access, operate and maintain various software applications.
· Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
· Ability to effectively supervise a staff comprised of entry and journey level professionals engaged in carrying out departmental functions.
· Thorough knowledge of generally accepted standard employment law and payroll processing procedures, departmental guidelines, and regulatory requirements applicable to the work.
· Current knowledge of industry, regulatory and legislative developments affecting human resources to ensure application to areas of responsibility.
· Skill in researching, compiling, and summarizing statistical data and information.
· Ability to understand and follow pre-established City, State and Federal policies, procedures and regulatory requirements applicable to the work.
· Ability to perform routine mathematical computations and tabulations accurately and efficiently.
· Ability to read, update and maintain various records and files.
· Ability to establish and maintain effective working relationships with departmental personnel, management, consultants and the general public.
PHYSICAL REQUIREMENTS
· While performing the essential functions of this job, there is frequent need to sit, stand, walk, talk, hear, distinguish between shades of color, use hands to finger, handle, or feel, and lift and/or move 20 pounds.
· While performing the essential functions of this position in the field, there is potential for exposure to disagreeable environmental factors, such as outside weather conditions, dampness/humidity, vehicular traffic, toxic/caustic substances, fumes, odors, and unrestrained animals.
The City of Palm Coast, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The City of Palm Coast, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Date: 9/16/2014 Page 2 of 4