AAPCCA FULL BOARD MINUTES
December 19, 2011
Call 1-866-613-1756
Participant 73548606#
CALL TO ORDER:
CALL ADJOURNED:
Chair: Melissa Brown Meeting Coordinator: Claire Bartkewicz
Chair-Elect: Angela Jordan AAPC Liaison: Marti Johnson
Secretary: Wendy Grant Treasurer: Judy Wilson
Members present: Freda Brinson, Lissa Corral, Brenda Edwards, Susan Edwards, Suzanne Fletcher-Petrich, Barbara Fontaine, Donna Nugteren, Lynn Ring, Lashelle Walker, Robin Zink
Members absent: Donna Nugteren (excused) , Suzanne Fletcher-Petrich (excused)
AGENDA ITEMS
Melissa / Welcome and Roll Call
Marti / AAPC Update – Conference updates per Melanie’s manager and he said that no plans for the luncheon had really been made yet. I guess they haven’t got to that point yet. But he did say that as far as honoring those board members going off and recognizing those board member coming on, he feels there will be an opportunity to do that. They are pushing regional shirts so he thought that there would be further information about the Spirit award. Please wait until after the first of the year to get more on this subject.
Profit and Loss forms are on the website. The form on line should match the chapter’s checkbook balance at the end of the year. The chapters were informed of this in the December newsletter.
Exam review tool on the website is being totally redone by the Education Department and should be ready for officers to use after Jan 1. This will correlate with the study guide.
Judy / Finance Report – Financial Statement was provided for us to review.
Also, Utah has a $100 tax that they assess yearly that AAPC was not aware of. We got penalized because the prior owner of AAPC never paid it. These tax penalties are from 2007 and 2008.
Melissa said that the BOD should put together a budget for National Conference. She asked us to provide her with a “wish list” of things that we would like to be considered.
Freda / Handbook Committee – Freda reports that the Handbook is finished. It has been turned into Marti for formatting and hyperlinks, then on to IT before it is posted on the website. Marti will email it to all BOD members and the 2012 officers before it is posted on the website. The email will explain some of the highlights and changes. We should see it this week.
Angela / Local Chapter Development Committee – Angela stated that they have not had a recent meeting, and know that they have requests for several chapters. Their last meeting involved Syracuse, NY Local Chapter and their re-election process. The recently elected officers were asked to step down and new elections were held at the request of AAPC. The chapter members were appreciative of Marti and the AAPC getting involved. Still pending is an audit of their bank account, and also the decision as to when the replaced officers can run for office again.
Brenda / PR Committee – Brenda reports that they met last week and have their articles all mapped out thru the remainder of our term. They are redoing the Handbook articles to be farther reaching. They are trying to get an article together by the end of this month regarding G2K and Leadership.
Judy / Mentoring Task Force – Judy told us that there is an updated scholarship process on the forum. Several edits are still needed so all BOD members should look at it. The date is being extended due to holidays before we have to respond. Every question or concern that was presented by the BOD were addressed.
Claire / National Conference G2KYLC Committee – Claire reports that we had our first meeting and discussed a theme “Hit the Jackpot with your Local Chapter”. Lissa D is working on an email announcement draft to send to the officers. Per Marti, there have not been any changes to the rules for participation in this event. The BOD table was discussed, and suggestions were made to collect a donation from everyone instead of bringing items from our locale. This got very expensive last year. Claire will be posting a thread on the forum to discuss if we want to consider us all giving a donation to purchase gifts for drawings, or continue as we have done in years past. We will probably not use the arch this year, but save it for Orlando next year.
We want to make sure that all members be aware of the G2K event, not just the officers. Brenda mentioned that the PR committee is trying to get something together for the Coding Edge regarding this.
The G2K meetings will be the 2nd and 4th Monday’s of the month beginning in January. First meeting will be on January 9th.
Angela / National Conference Leadership Session Committee – Brenda Edwards will be in charge of this session. She will coordinate planning with Melissa and Marti. Marti will provide input from the AAPC and the local chapter department about any training that needs to be imparted. Melissa will also provide input on things that she would like to see addressed. Also, for any BOD members rotating off, if they want to, are also encouraged to provide info during this session.
Anyone interested in being involved with the Leadership Session, please let Brenda know.
Melissa / Member Retention Task Force disbanded – this task force has completed their task and will not be reporting further.
Melissa / Funding BOD Regional Attendance Task Force – if you are interested in serving or leading this task force, please send an email to Melissa. The location of the next Regional has not been determined yet.
Melissa / Posting task force minutes on AAPC website - There has been a new minutes posting section added to the bottom of the BOD page, and some minutes started showing up there. We thought it would be appropriate to name that newest section as ”Task Force Minutes” . Hopefully that will make finding minutes easier. Task Force secretaries should re-download their monthly minutes again, and then delete their minutes in the main section.
Marti / BOD applications 2012-2013 – Marti said there were at about 20 applications received so far. Angela stated that apps will be reviewed and decisions made no later than January 10th.
All BOD / Closing Comments - Melissa is going to be very busy in January. It will be best to send Melissa a text if we need to get a hold of her as she will have limited access to email.
Next meeting / Our next meeting is Monday, January 16th, 2012 – 7:30 EST, 6:30 CST, 5:30 MST, 4:30 PST