Manual Payments

Manual Payments

Rather than using “Record” under Payment Options on the Payments tab of a voucher to record a manual payment, the Manual Payment Worksheet can be used. Large vouchers require this method to record a manual payment as the system will timeout when a large voucher is opened.

Recording a manual payment also offers control of when the voucher is posted rather than using the payment date for posting the vouchers.

Examples for using this feature would be for recording large vouchers such as IRS tax withholding and procurement card vouchers for JPMorgan

In order to use this process for a voucher, the voucher must meet certain criteria. The selected voucher style must be a regular or an adjustment voucher, be approved, have an entry status of Postable, have a Valid Budget Check, and not be on Payment Hold.

Auto Numbering Setup

If manual payments are used for large voucher transactions a system set up is required to enable auto-numbering on the payment worksheet.

Please submit a NDUS helpdesk ticket for requesting this setup up prior to using the Manual Payment process. This set up is required only once.

Recording Manual Payments

Accounts Payable, Payments, Manual Payment and Prepayment, Create Manual Payment

1.  Enter the Bank SetID.
2.  Enter the Bank Code.
3.  Enter the Bank Account.
4.  The Payment Method of MAN will default.
5.  Click the Add button.

The Manual Pay Selection Page

6.  The Remit SetID of Share will default.

7.  Use the look-up to select the Remit Vendor.

8.  Use the look-up to select the Vendor Location.

9.  Enter USD in the Payment Currency field.

10.  The Optional Criteria section is not used.

11.  Click Build Worksheet, the Man Pay Worksheet Page appears.

Man Pay Worksheet Page

12.  Enter the Payment Date.

13.  The Accounting Date defaults to the Payment Date. The Accounting Date determines the journal date of the payment.

14.  Enter the Payment Ref.

15.  Enter the payment Amount.

16.  Enter any Comments (optional).

17.  Click the Refresh button.

18.  Click the Apply Voucher tab.

Apply Voucher Tab

19.  Enter a Scheduled Pay From Date.

20.  Enter a Scheduled Pay To Date.

21.  Click Search.

22.  Select the vouchers the manual payment is paying by checking the Select box on each line.

23.  Verify the Payment Amount and Total Applied net to a Balance of 0.00.

24.  Click Save, a message will display indicating the payment processed successfully.

2011 – Create Manual Payment CND Finance Page 3 of 3